TITLE:
title
WILSON STREET IMPROVEMENT PROJECT, CITY PROJECT NO. 22-01
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DEPARTMENT: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
CONTACT INFORMATION: SEUNG YANG, p.E., CITY ENGINEER (714) 754-5633
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Adopt plans, specifications, and working details for the Wilson Street Improvement Project, City Project No. 22-01.
2. Award a Public Works Agreement (PWA) for construction to All American Asphalt, 400 East Sixth Street, Corona, California 92879 in the amount of $1,795,390.50 (Base Bid including Additive Bids).
3. Authorize the City Manager and City Clerk to execute the PWA for All American Asphalt and future amendments to the agreements within Council authorized limits.
4. Authorize a ten percent (10%) contingency in the amount of $179,539 for construction and unforeseen costs related to this project.
5. Approve a budget transfer, reallocating available Community Development Block Grant (CDBG) budget in the amount of $600,000 to the Wilson Street Improvement Project.
6. Authorize appropriation of Gas Tax Fund balance in the amount of $435,000 to the Wilson Street Improvement Project.
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BACKGROUND:
The Wilson Street Improvement Project (Newport Boulevard to Placentia Avenue), City Project No. 22-01, is a Community Development Block Grant (CDBG) federally-funded project that seeks to improve traffic, bicycle, and pedestrian mobility.
The scope of this project consists of the installation of a new crosswalk and median refuge island in front of Wilson Park, which will encourage safe pedestrian crossing. A new High-Intensity Activated CrossWalk (HAWK) will be installed at a future date. The project also includes installation of curb extensions at certain intersections between Fordham Drive and Fairview Road.
The project will also include parkway maintenance and street rehabilitation. Parkway improvements will involve reconstruction of concrete curb and gutter, sidewalks, accessible curb ramps, and new sidewalks. Other enhancements will consist of newly installed bicycle lanes with green conflict zones, where feasible, green-back sharrows, street striping and markings.
Street rehabilitation will include removal and reconstruction of damaged pavement sections; milling and overlaying with new asphalt; slurry sealing; adjustment of utility and manhole covers to grade; and implementation of traffic control.
The proposed street improvement project is located in the Westside neighborhood and is shown as Attachment 2.
The contractor is required to complete all of the tasks necessary to perform the scope of work as outlined in the contract documents, plans, and specifications. A copy of specifications and working details are available for review in the Office of the City Clerk or in the Public Services Department, and are posted on the City website at:
<https://www.costamesaca.gov/city-hall/city-departments/public-services/capital-improvement-projects>
ANALYSIS:
The City Clerk received and opened six (6) bids for this project on April 4, 2022. All American Asphalt is the apparent low bidder with a base bid proposal of $1,061,160. The bid abstract for this project is included as Attachment 3.
Staff has elected to add the first Additive Bid Item, which is the rehabilitation of Wilson Street from Harbor Boulevard to Placentia Avenue, for an additional amount of $685,080.50. In addition, staff has elected to include the second Additive Bid Item, which is the median island and crosswalk construction across from Wilson Park in the amount of $49,150.
The apparent low bidder’s base bid plus the two additive bid items is $1,795,390.50. The incorporation of additive bid items will result in a net increase to the base contract in the amount of $734,230.50.
The license and references of All American Asphalt have been checked and staff has found them to be in good standing.
All American Asphalt has successfully completed several projects in the City of Costa Mesa including the Pomona Avenue Improvement Project (from 18th Street to 19th Street), 19th Street Rehabilitation Project (from Newport Boulevard to Park Avenue), Bear Street Improvement Project (from Baker Street to I-405 Freeway), Hamilton Street and Santa Ana Avenue Improvement Project, and the Randolph Avenue Parking and Pedestrian Improvements Project.
Upon City Council award of the PWA, All American Asphalt will furnish the necessary bonds and insurance, which will be approved as to form by Risk Management. After the award and subsequent execution of the agreement, a “Notice to Proceed” will be issued.
ALTERNATIVES:
The alternative would be to reject all bids, re-advertise, and re-bid the construction project. Staff has determined that re-advertising and re-bidding the project will not result in lower bids and will delay the project.
FISCAL REVIEW:
Current funding for this project is in the FY 2021-22 Capital Improvement Program (CIP), Community Development Block Grant (CDBG) Fund ($1,165,000) and the Capital Improvement Fund ($234,223). There is sufficient fund balance in the Gas Tax Fund to appropriate an additional $435,000 needed for the Wilson Street Improvement Project.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the report, prepared the PWA, and approves them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council goals:
• Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends the City Council:
1. Adopt plans, specifications, and working details for the Wilson Street Improvement Project, City Project No. 22-01.
2. Award a Public Works Agreement (PWA) for construction to All American Asphalt, 400 East Sixth Street, Corona, California 92879 in the amount of $1,795,390.50 (Base Bid including Additive Bids).
3. Authorize the City Manager and City Clerk to execute the PWA (Attachment 1) for All American Asphalt and future amendments to the agreements within Council authorized limits.
4. Authorize a ten percent (10%) contingency in the amount of $179,539 for construction and unforeseen costs related to this project.
5. Approve a budget adjustment, appropriating available Community Development Block Grant (CDBG) budget in the amount of $600,000 to the Wilson Street Improvement Project.
6. Authorize appropriation of Gas Tax Fund balance in the amount of $435,000 to the Wilson Street Improvement Project.