TITLE:
title
MICROSOFT (r) ENTERPRISE AGREEMENT LICENSING COMPLIANCE
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DEPARTMENT: INFORMATION TECHNOLOGY (I.T.) DEPARTMENT
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY, DIRECTOR, (714) 754-4891
RECOMMENDATION:
recommendation
Staff recommends the City Council approve the true-up of the Microsoft (r) Enterprise Agreement with SoftwareONE in the amount of $279,050.60.
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BACKGROUND:
As part of its information technology practices, the City upgrades and deploys core City software in a timeframe that keeps City software versions at, or near, current commercial release versions. This practice helps to ensure that critical City software is current with security-related improvements and product enhancements.
In August 2012, the City entered into the initial three-year Enterprise Agreement with Microsoft (r) through CompuCom. In August 2015, the City renewed the agreement for an additional three years, which expired on August 1, 2018. In August 2018, the City renewed the agreement for another three-year term, which expired on August 31, 2021. SoftwareONE acquired the CompuCom agreement in 2015.
On July 20, 2021, the City Council approved a three-year renewal of the Enterprise Agreement with Microsoft (r) through SoftwareONE, Agreement Number: 8084445, Enrollment Number: 60026000 (Attachment Number 1) in the amount of not-to-exceed $289,729.80, payable in three annual payments of $96,576.60. The term of the agreement is from September 1, 2021, to August 31, 2024.
During the life of the agreement, the City has saved money through volume purchasing, and greatly simplifying licensing management and compliance. Software pricing is obtained through the County of Riverside Master Microsoft (r) Enterprise Agreement Number 8084445, Select Plus Agreement Number 7756479, Microsoft (r) Premier, Unified, and MCS Support Services (Licensing Solution Provider Agreement Number PSA-0001530).
ANALYSIS:
Microsoft (r) Enterprise Agreement is a vol...
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