CITY OF COSTA MESA  
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*  
Agenda  
Friday, April 19, 2024  
9:00 AM  
Norma Hertzog Community Center  
1845 Park Ave, Costa Mesa, CA  
92627  
SPECIAL MEETING - STRATEGIC PLANNING RETREAT  
The public may only participate in person at this meeting. The following programs will not be  
available for the meeting: Zoom, Youtube, and Costa Mesa TV.  
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE  
Please contact the City Clerk at (714) 754-5225 to request language interpreting services for  
City meetings. Notification at least 48 hours prior to the meeting will enable the City to make  
arrangements.  
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios  
de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo  
48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.  
Members of the public who wish to make a written comment, may submit a written comment  
via email to the City Clerk at cityclerk@costamesaca.gov. Comments received by 12:00 p.m.  
noon, Thursday, April 18, 2024 will be provided to the City Council, made available to the  
public, and will be part of the meeting record.  
Please know that it is important for the City to allow public participation at this meeting. If you  
are unable to participate in the meeting via the processes set forth above, please contact the  
City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to  
accommodate you. While the City does not expect there to be any changes to the above  
process for participating in this meeting, if there is a change, the City will post the information  
as soon as possible to the City’s website.  
Note regarding agenda-related documents provided to a majority of the City Council after  
distribution of the City Council agenda packet (GC §54957.5): Any related documents  
provided to a majority of the City Council after distribution of the City Council Agenda Packets  
will be made available for public inspection. Such documents will be posted on the city’s  
website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.  
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of  
the audience are requested to step outside the Council Chambers to conduct a phone  
conversation.  
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.  
A minimum number of hard copies of the agenda will be available. For your convenience, a  
binder of the entire agenda packet will be available for viewing. Agendas and reports can be  
viewed on the City website at https://costamesa.legistar.com/Calendar.aspx.  
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are  
available and can be checked out from the City Clerk. If you need special assistance to  
participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at  
least 48 hours prior to the meeting will enable the City to make reasonable arrangements to  
ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].  
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de  
asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si  
necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la  
Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48  
horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR  
35.102.35.104 ADA Title II].  
STRATEGIC PLANNING RETREAT  
APRIL 19, 2024 – 9:00 A.M.  
JOHN STEPHENS  
Mayor  
JEFFREY HARLAN  
ANDREA MARR  
Mayor Pro Tem - District 6  
Council Member - District 3  
MANUEL CHAVEZ  
LOREN GAMEROS  
Council Member - District 4  
Council Member - District 2  
ARLIS REYNOLDS  
DON HARPER  
Council Member - District 5  
Council Member - District 1  
KIMBERLY HALL BARLOW  
City Attorney  
LORI ANN FARRELL HARRISON  
City Manager  
Call to Order  
Roll Call  
Pledge of Allegiance  
Welcome and Introductions  
Public Comments  
Public Comments are limited to 3 minutes, or as otherwise directed.  
Strategic Planning Session  
I.  
Overview of Plan Components:  
a. Goals:  
Broad, long-term outcomes that are reasonable to achieve within a time frame and with  
available resources. Since goals are often open-ended, they leave room for separate  
departments and teams to develop specific actions to help reach these outcomes. For  
purposes of this effort, a goal must be:  
• Specific  
• Measurable  
• Attainable  
• Relevant  
• Timebound  
b. Strategies:  
While describe desired outcomes, strategies should define the approach for  
attainment. A strategy is a specific plan you’ll use to meet your goals.They should be  
very specific, with details about how departments will achieve goals through actions.  
Strategies are often solutions to specific problems, helping create to-do lists and action  
plans teams and departments can follow.  
c. Tactics:  
Individual action items implemented by staff, essentially breaking down strategies into  
actionable tasks they can designate to specific people and assign due dates to,  
allowing them to create a more accurate timeline of project progress.  
II.  
Review of Strength, Weaknesses, Opportunities and Threats (SWOT) Analysis  
Individual Council Goals Discussion  
III.  
• Desired Outcomes of Session  
• Top Three Priorities/Goals  
IV.  
V.  
Identification of Goals Part 1  
Identification of Goals Part 2  
Recap and Next Steps  
VI.  
VII.  
Quarterly Updates and Check-In  
Adjournment