CITY OF COSTA MESA

REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

Agenda

Tuesday, April 16, 2024

6:00 PM

City Council Chambers

77 Fair Drive

*Note: All agency memberships are reflected in the title "Council Member"

The City Council meetings are presented in a hybrid format, both in-person at City Hall and as

a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or

experiencing any other critical issues, and unless required by the Brown Act, the meeting will

continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE

Please contact the City Clerk at (714) 754-5225 to request language interpreting services for

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Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios

de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo

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Please know that it is important for the City to allow public participation at this meeting. If you

are unable to participate in the meeting via the processes set forth above, please contact the

City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to

accommodate you. While the City does not expect there to be any changes to the above

process for participating in this meeting, if there is a change, the City will post the information

as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted

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verify appropriateness for general audiences. No links to YouTube videos or other streaming

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Note regarding agenda-related documents provided to a majority of the City Council after

distribution of the City Council agenda packet (GC §54957.5): Any related documents

provided to a majority of the City Council after distribution of the City Council Agenda Packets

will be made available for public inspection. Such documents will be posted on the city’s

website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of

the audience are requested to step outside the Council Chambers to conduct a phone

conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username

available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

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For your convenience, a binder of the entire agenda packet will be at the table in the foyer of

the Council Chambers for viewing. Agendas and reports can be viewed on the City website at

https://costamesa.legistar.com/Calendar.aspx.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are

available and can be checked out from the City Clerk. If you need special assistance to

participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at

least 48 hours prior to the meeting will enable the City to make reasonable arrangements to

ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de

asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si

necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la

Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48

horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

APRIL 16, 2024 – 6:00 P.M.

JOHN STEPHENS

Mayor

JEFFREY HARLAN

ANDREA MARR

Mayor Pro Tem - District 6

Council Member - District 3

MANUEL CHAVEZ

LOREN GAMEROS

Council Member - District 4

Council Member - District 2

ARLIS REYNOLDS

DON HARPER

Council Member - District 5

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

LORI ANN FARRELL HARRISON

City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

PRESENTATIONS:

Presentation: Street Vending Enforcement Update

Presentation: Working Wardrobes

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 3 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Gameros

Council Member Harper

Council Member Marr

Council Member Reynolds

Council Member Chavez

Mayor Pro Tem Harlan

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-129

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive

full reading of Ordinances and Resolutions.

READING FOLDER

24-130

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize

staff to reject any and all Claims: Jennifer Maniaci, Johnathan Pate, Loya

Casualty Insurance Company (Smith, Brittany).

ADOPTION OF WARRANT RESOLUTION

24-115

RECOMMENDATION:

City Council approve Warrant Resolution No. 2715.

1. Summary Check Registry 4-1-24

Attachments:

MINUTES

24-131

24-116

RECOMMENDATION:

City Council approved the minutes of the regular meeting of April 2, 2024.

1. 04-02-2024 Draft Minutes

Attachments:

ANIMAL CARE SHELTER SERVICES - PRICELESS PETS RESCUE

RECOMMENDATION:

Staff recommends the City Council:

1. Approve and authorize the City Manager to execute the Professional

Services Agreement with Priceless Pets Rescue (PPR) to provide full-service

animal sheltering and animal adoption services. PPR will be responsible for

the intake, coordination, and management of animals within the City of Costa

Mesa for a five-year term, July 1, 2024 - June 30, 2029, for a not to exceed

amount of $480,000 annually.

2. Approve an annual Consumer Price Index (CPI) escalation and de-escalation

not exceeding 5%.

3. Authorize the City Manager and City Clerk to execute the agreement and any

future authorized amendments to the agreement.

4. Authorize the City Manager or designee to extend the PPR interim service

agreement (Amendment #6) until June 30, 2024, for a not to exceed amount

of $33,000 monthly.

1. PSA with Priceless Pets

2. Exhibit A - RFP

Attachments:

3. Exhibit B - Scope of Services

4. Exhibit C - Consultants Proposal

SECOND READING OF ORDINANCES TO AMEND TITLE 13 24-128

(PLANNING, ZONING AND DEVELOPMENT) AND TITLE

(LICENSES AND BUSINESS REGULATIONS) OF THE COSTA MESA

MUNICIPAL CODE TO MODIFY THE CITY’S RETAIL CANNABIS

PROVISIONS AND FIND THIS PROJECT TO BE CATEGORICALLY

EXEMPT FROM CEQA

RECOMMENDATION:

Staff recommends the City Council:

1. Find that the project is categorically exempt from the California

Environmental Quality Act (CEQA), Section 15061(b)(3) (“General Rule”).

2. Give second reading to and adopt Ordinance No. 2024-03 amending Title 13

(Planning, Zoning and Development) and Ordinance No. 2024-04 amending

Title 9 (Licenses and Business Regulations) of the Costa Mesa Municipal

Code to modify the City’s retail cannabis provisions.

Agenda Report

Attachments:

1. Draft Ordinance Title 13

2. Draft Ordinance Title 9

3. Exhibit A Title 13

4. Exhibit A Title 9

5. Track changes Title 13

6. Track changes Title 9

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

APPEAL OF PLANNING APPLICATION 22-37 TO ESTABLISH AN 24-117

EVENT CENTER WITH OUTDOOR ACTIVITIES, INCLUDING A

REQUEST TO OFFER VALET PARKING AND TO DEVIATE FROM

PARKING REQUIREMENTS LOCATED AT 3150 BEAR STREET

RECOMMENDATION:

Staff recommends the City Council:

1. Find that the project is categorically exempt from the provisions of the

California Environmental Quality Act (CEQA) per CEQA Guidelines Section

15301 (Class 1), Existing Facilities.

2. Adopt a Resolution approving Planning Application 22-37, based on findings

of fact and subject to conditions of approval.

Agenda Report

Attachments:

1. Resolution

2. Filed Appeal

3. Additional Materials

4. Planning Commission Resolution

5. Planning Commission Public Comments

6. Planning Commission minutes

7. Planning Commission Agenda Report

OLD BUSINESS: NONE.

NEW BUSINESS: (NEXT PAGE)

FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE AND 24-051

ADJUSTMENTS

RECOMMENDATION:

The Finance Department is undergoing the mid-year budget review for Fiscal

Year 2023-24 that began on July 1, 2023. Certain staffing changes are

recommended to assist in achieving City Council goals and priorities as soon as

possible. In addition, Funds in the Capital Improvement Program (CIP) that

need to be carried over into Fiscal Year 2023-24 require City Council approval.

1. Amend the Table of Organization to add 3.27 new FTEs in the Economic and

Development Services Department (2.0 FTEs); Parks and Community

Services (0.75 FTE); and the Police Department (0.52 FTEs) to help achieve

City Council goals and priorities related to housing, park and environmental

resources management, and public safety.

2. Approve FY 2023-24 Staffing title changes and compensation adjustments to

realign positions with current operational needs in multiple departments.

a. Approve Resolution No. 2024-XX, approving new classification

and salary/pay ranges for an Animal Services Coordinator, new

title for Multimedia Specialist and new title and pay ranges for

Finance Officer.

b. Approve Resolution No. 2024-XX approving compensation

adjustments for Finance Officer (Confidential).

c. Approve Resolution No. 2024-XX creating new classification and

salary/pay ranges for Graduate Intern and compensation

adjustments for Intern classification, absorbed within the existing

adopted budget, in order to create a more viable pipeline of

applicants to recruit City employees.

3. Approve FY 2023-24 Budget Carryovers from the prior year in the General

Fund and the various Capital Projects Funds for outstanding capital projects.

1. Mid year CIP

Attachments:

2. Confidential Resolution

3. Part Time Resolution

4. CMCEA Resolution

5. 4.2.24 Org chart

APPOINTMENT TO THE PLANNING COMMISSION AND VARIOUS 24-111

CITY COMMITTEES

RECOMMENDATION:

Staff recommends the City Council make appointments as follows:

1. Planning Commisssion - Make one (1) member appointment to fill

vacancy with term expiration of January 2027. Appointment by Council

Member Reynolds.

2. Animal Services Committee - Make four (4) member appointments with a

term expiration of April 2026. One nomination by Mayor Stephens,

Council Member Harper, Council Member Gameros, and Mayor Pro Tem

Harlan. A Council Member may defer their nomination to the Council

Liaison (Mayor Stephens, Council Member Harper).

3. Active Transportation Committee - Make six (6) member appointments

with a term expiration of April 2026. One nomination by Mayor Stephens,

Council Member Harper, Council Member Gameros, and Mayor Pro Tem

Harlan, and two at-large appointments. The two at-large members should

ensure broad representation of different mobility options and experiences

(e.g., walk, bike, bus, and age ability). A Council Member may defer their

nomination to the Council Liaison (Council Member Reynolds).

4. Finance and Pension Advisory Committee - Make four (4) member

appointments with a term expiration of April 2028. One nomination by

Mayor Stephens, Council Member Harper, Council Member Gameros,

and Mayor Pro Tem Harlan. A Council Member may defer their

nomination to the Council Liaison (Mayor Stephens, Alternate Council

Member Marr, and Council Member Harper).

5. Housing and Public Service Grants Committee - Make four (4) regular

member appointments with a term expiration of April 2026. One

nomination by Mayor Stephens, Council Member Harper, Council

Member Gameros, and Mayor Pro Tem Harlan. A Council Member may

defer their nomination to the Council Liaison (Council Member Chavez,

Alternate Council Member Harper).

6. Mobile Home Park Advisory Committee - Make one (1) Park Owner or

Representative appointment, two (2) Mobile Home Park Resident

appointments, and one (1) Independent Citizen At-large appointment, all

with a term expiration of April 2028. One nomination by Mayor Stephens,

Council Member Harper, Council Member Gameros, and Mayor Pro Tem

Harlan. A Council Member may defer their nomination to the Council

Liaison (Council Member Reynolds, Alternate Council Member Chavez).

7. Approve the recommendation from the Historical Preservation Committee

to formally dissolve, and appropriate an estimated total of $13,000 from