CITY OF COSTA MESA  
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE  
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*  
Agenda  
Tuesday, September 5, 2023  
6:00 PM  
City Council Chambers  
77 Fair Drive  
*Note: All agency memberships are reflected in the title "Council Member"  
5:00 P.M. Closed Session  
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as  
a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or  
experiencing other critical issues, the meeting will continue in person.  
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE  
Please contact the City Clerk at (714) 754-5225 to request language interpreting services for  
City meetings. Notification at least 48 hours prior to the meeting will enable the City to make  
arrangements.  
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios  
de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo  
48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.  
Members of the public can view the City Council meetings live on COSTA MESA TV  
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or  
youtube.com/costamesatv.  
Zoom Webinar: (For both 5:00 p.m. and 6:00 p.m. meetings)  
Please click the link below to join the webinar:  
Or sign into Zoom.com and “Join a Meeting”  
Enter Webinar ID: 983 7639 0419/ Password: 905283  
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• The virtual conference room will open. If you receive a message reading,  
“Please wait for the host to start this meeting,” simply remain in the room until the meeting  
begins.  
• During the Public Comment Period, use the “raise hand” feature located in  
the participants’ window and wait for city staff to announce your name  
and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as  
otherwise directed.  
Participate via telephone: (For both 5:00 p.m. and 6:00 p.m. meetings)  
Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283  
During the Public Comment Period, press *9 to add yourself to the queue and wait  
for city staff to announce your name/phone number and press *6 to unmute your line when it  
is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.  
Note, if you have installed a zoom update, please restart your computer before participating in  
the meeting.  
Additionally, members of the public who wish to make a written comment on a specific agenda  
item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.  
Comments received by 12:00 p.m. on the date of the meeting will be provided to the City  
Council, made available to the public, and will be part of the meeting record.  
Please know that it is important for the City to allow public participation at this meeting. If you  
are unable to participate in the meeting via the processes set forth above, please contact the  
City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to  
accommodate you. While the City does not expect there to be any changes to the above  
process for participating in this meeting, if there is a change, the City will post the information  
as soon as possible to the City’s website.  
Note that records submitted by the public will not be redacted in any way and will be posted  
online as submitted, including any personal contact information. All pictures, PowerPoints,  
and videos submitted for display at a public meeting must be previously reviewed by staff to  
verify appropriateness for general audiences. No links to YouTube videos or other streaming  
services will be accepted, a direct video file will need to be emailed to staff prior to each  
meeting in order to minimize complications and to play the video without delay. The video  
must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per  
speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at  
cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you  
do not receive confirmation from the city prior to the meeting, please call the City Clerks office  
at 714-754-5225.  
Note regarding agenda-related documents provided to a majority of the City Council after  
distribution of the City Council agenda packet (GC §54957.5): Any related documents  
provided to a majority of the City Council after distribution of the City Council Agenda Packets  
will be made available for public inspection. Such documents will be posted on the city’s  
website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.  
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of  
the audience are requested to step outside the Council Chambers to conduct a phone  
conversation.  
Free Wi-Fi is available in the Council Chambers during the meetings. The network username  
available is: CM_Council. The password is: cmcouncil1953.  
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.  
A minimum number of hard copies of the agenda will be available in the Council Chambers.  
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of  
the Council Chambers for viewing.  
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are  
available and can be checked out from the City Clerk. If you need special assistance to  
participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at  
least 48 hours prior to the meeting will enable the City to make reasonable arrangements to  
ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].  
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de  
asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si  
necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la  
Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48  
horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR  
35.102.35.104 ADA Title II].  
CLOSED SESSION - 5:00 P.M.  
Council Member Harper will be attending the meeting via Zoom Webinar from:  
201 Redding Way, Carson City, NV 89705  
CALL TO ORDER  
ROLL CALL  
PUBLIC COMMENTS Members of the public are welcome to address the City Council  
only on those items on the Closed Session agenda. Each member of the public will be  
given a total of three minutes to speak on all items on the Closed Session agenda.  
CLOSED SESSION ITEMS:  
1.  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: Carrin A. Leaman vs. City of Costa Mesa Orange County  
Superior Courts Case No. 30-2021-01196302-CU-OR-CJC  
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY  
TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY  
SEPTEMBER 5, 2023 – 6:00 P.M.  
JOHN STEPHENS  
Mayor  
JEFFREY HARLAN  
ANDREA MARR  
Mayor Pro Tem - District 6  
Council Member - District 3  
MANUEL CHAVEZ  
LOREN GAMEROS  
Council Member - District 4  
Council Member - District 2  
ARLIS REYNOLDS  
DON HARPER  
Council Member - District 5  
Council Member - District 1  
KIMBERLY HALL BARLOW  
City Attorney  
LORI ANN FARRELL HARRISON  
City Manager  
Council Member Harper will be attending the meeting via Zoom Webinar from:  
201 Redding Way, Carson City, NV 89705  
CALL TO ORDER  
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE  
MOMENT OF SOLEMN EXPRESSION  
[Per Council Policy 000-12, these presentations are made by community volunteers  
stating their own views. The City Council disclaims any intent to endorse or sponsor the  
views of any speaker.]  
ROLL CALL  
CITY ATTORNEY CLOSED SESSION REPORT  
PRESENTATIONS:  
1.  
Presentation: Newport-Mesa Girls Softball 10U and 12U All-Star USA Softball So Cal C  
District 2023 Tournament Champions  
2.  
Attachments:  
3.  
Attachments:  
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA  
Comments on Consent Calendar items may also be heard at this time.  
Comments are limited to 3 minutes, or as otherwise directed.  
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS  
Each council member is limited to 4 minutes. Additional comments will be heard at the  
end of the meeting.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Council Member Chavez  
Council Member Gameros  
Council Member Harper  
Council Member Marr  
Council Member Reynolds  
Mayor Pro Tem Harlan  
Mayor Stephens  
REPORT – CITY MANAGER  
REPORT – CITY ATTORNEY  
CONSENT CALENDAR  
All matters listed under the Consent Calendar are considered to be routine and will be  
acted upon in one motion. There will be no separate discussion of these items unless  
members of the City Council, staff, or the public request specific items to be discussed  
and/or removed from the Consent Calendar for discussion.  
1.  
RECOMMENDATION:  
City Council, Agency Board, and Housing Authority approve the reading by title  
only and waive full reading of Ordinances and Resolutions.  
2.  
3.  
RECOMMENDATION:  
City Council receive and file Claims received by the City Clerk: Paul Breithaudt,  
Jeremiah Anthony Duran, Dulce Escutia, Frank Gruber, Nancy Gruber,  
Monterey Management, Maria Pimentel, Rinaldo Porcile, Ellen Sandler,  
Christine Shingleton.  
RECOMMENDATION:  
City Council approve Warrant Resolution No. 2704.  
Attachments:  
4.  
RECOMMENDATION:  
City Council approve the minutes of the regular meetings of July 18, 2023 and  
August 1, 2023 and the Special Joint Study Session minutes of July 26, 2023.  
Attachments:  
5.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Adopt plans, specifications, and working details for the Information  
Technology Department Remodeling Project, City Project No. 22-09.  
2. Authorize the City Manager and City Clerk to execute a Public Works  
Agreement (PWA) for construction to Builtall, 4712 East 2nd Street, #520,  
Long Beach, California 90803 in the amount of $255,020, plus a ten percent  
(10%) contingency for the PWA and also contracts referenced below for a  
total contingency of $42,279, and authorize a budget appropriation from  
available fund balances in the amount of $250,000.  
3. Authorize the City Manager or designee to execute the agreements and any  
future amendments to the agreements including increases to the  
not-to-exceed amount within City Council authority.  
ENVIRONMENTAL DETERMINATION:  
The proposed action is exempt from the California Environmental Quality Act  
(CEQA). The action involves an organizational or administrative activity of  
government that will not result in the direct or indirect physical change in the  
environment. In addition, the proposed action is exempt under Section 15301  
relating to the operation, repair, maintenance, permitting, and/or minor alteration  
of existing public facilities.  
Attachments:  
6.  
RECOMMENDATION:  
Staff recommends City Council:  
1. Approve and authorize the City Manager to execute the Professional  
Services Agreement (PSA) with Wetlands Wildlife Care Center (WWCC) to  
provide full-service trauma care, shelter services, rehabilitation and release  
of rehabilitated wildlife for a two-year period, with up to three one-year  
extensions, for a not to exceed amount of $57,000 annually.  
2. Authorize a ten percent (10%) contingency annually for other unforeseen  
costs.  
3. Authorize the City Manager or designee to execute the agreement and any  
future authorized amendments to the agreement.  
Attachments:  
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT  
CALENDAR  
------------------------------END OF CONSENT CALENDAR-------------------------------  
PUBLIC HEARINGS: NONE  
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)  
OLD BUSINESS:  
RECOMMENDATION:  
Staff recommends that the City Council approve the recommendations of the  
City Council Committee Liaisons as follows:  
1. Review and approve the City Council Liaisons recommendations on the  
Committees’ Scopes of Work (Attachment 1).  
2. Streamline all Committees to seven (7) members, through attrition as  
terms expire, except for the Active Transportation Committee, Mobile  
Home Park Advisory Committee and the Traffic Impact Fee Committee.  
3. Consent to the formation of an Ad Hoc Committee (e.g. standing  
committees, subcommittees, working groups) upon approval of the City  
Council Liaison and City Attorney.  
4. Request staff to meet with the Costa Mesa Historical Society on a  
potential merger of the Society and the Historical Preservation  
Committee.  
5. Approve revised Council Policy 000.2, with City Council’s  
recommendations to be incorporated (Attachment 2).  
Attachments:  
NEW BUSINESS:  
1.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Authorize an increase to the City’s Table of Organization by one full-time  
Park Ranger position in the Police Department and increase the Fiscal Year  
2023-24 Adopted Budget accordingly.  
2. Receive and file an update on upcoming amendments to the existing Lyons  
Security Services agreement to increase access to open space at up to four  
elementary school sites on the Westside (Rea, Wilson, Whittier, and  
potentially Pomona) for open space during off-school hours, as previously  
approved by the City Council.  
2.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Adopt Resolution Number 2023-XX updating the pay range for the Parks and  
Community Services Director.  
Attachments:  
3.  
RECOMMENDATION:  
Staff recommends the City Council provide direction regarding researching and  
exploring with the Planning Commission options and amendments to the City’s  
cannabis regulations to address concerns regarding potential unanticipated  
business displacement and overconcentration of retail cannabis businesses.  
Attachments:  
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND  
SUGGESTIONS  
ADJOURNMENT