CITY OF COSTA MESA

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*

Agenda

Tuesday, September 19, 2023

6:00 PM

City Council Chambers

77 Fair Drive

SPECIAL AMENDED AGENDA

Mayor Stephens will be attending the meeting via Zoom Webinar from:

2004 N Capella Ct., Costa Mesa, CA 92627

*Note: All agency memberships are reflected in the title "Council Member"

4:00 P.M. Closed Session

The City Council meetings are presented in a hybrid format, both in-person at City Hall and as

a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or

experiencing other critical issues, the meeting will continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE

Please contact the City Clerk at (714) 754-5225 to request language interpreting services for

City meetings. Notification at least 48 hours prior to the meeting will enable the City to make

arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios

de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo

48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV

(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or

http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at

youtube.com/costamesatv.

Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings)

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Enter Webinar ID: 983 7639 0419/ Password: 905283

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• During the Public Comment Period, use the “raise hand” feature located in

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and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as

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Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings)

Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283

During the Public Comment Period, press *9 to add yourself to the queue and wait

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Note, if you have installed a zoom update, please restart your computer before participating in

the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda

item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.

Comments received by 12:00 p.m. on the date of the meeting will be provided to the City

Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you

are unable to participate in the meeting via the processes set forth above, please contact the

City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to

accommodate you. While the City does not expect there to be any changes to the above

process for participating in this meeting, if there is a change, the City will post the information

as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted

online as submitted, including any personal contact information. All pictures, PowerPoints,

and videos submitted for display at a public meeting must be previously reviewed by staff to

verify appropriateness for general audiences. No links to YouTube videos or other streaming

services will be accepted, a direct video file will need to be emailed to staff prior to each

meeting in order to minimize complications and to play the video without delay. The video

must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per

speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at

cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you

do not receive confirmation from the city prior to the meeting, please call the City Clerks office

at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after

distribution of the City Council agenda packet (GC §54957.5): Any related documents

provided to a majority of the City Council after distribution of the City Council Agenda Packets

will be made available for public inspection. Such documents will be posted on the city’s

website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of

the audience are requested to step outside the Council Chambers to conduct a phone

conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username

available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of

the Council Chambers for viewing. Agendas and reports can be viewed on the City website at

https://costamesa.legistar.com/Calendar.aspx.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are

available and can be checked out from the City Clerk. If you need special assistance to

participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at

least 48 hours prior to the meeting will enable the City to make reasonable arrangements to

ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de

asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si

necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la

Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48

horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

CLOSED SESSION - 4:00 P.M.

Mayor Stephens will be attending the meeting via Zoom Webinar from:

2004 N Capella Ct., Costa Mesa, CA 92627

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS Members of the public are welcome to address the City Council

only on those items on the Closed Session agenda. Each member of the public will be

given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

Pursuant to California Government Code Section 54956.8

APN: 420-012-16

Agency Negotiators: Lori Ann Farrell Harrison, City Manager

Negotiating Parties: State of California

Under Negotiation: Price and Terms of Payment

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - TWO

CASES

Pursuant to California Government Code Section 54956.9 (d)(2)

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to California Government Code Section 54957.6, (a)

Agency Designated Representative: Lori Ann Farrell Harrison, City Manager and Alma

Reyes, Deputy City Manager

Name of Employee Organization: Costa Mesa Firefighters Association (CMFA).

REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY

TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY

SEPTEMBER 19, 2023 – 6:00 P.M.

JOHN STEPHENS

Mayor

JEFFREY HARLAN

ANDREA MARR

Mayor Pro Tem - District 6

Council Member - District 3

MANUEL CHAVEZ

LOREN GAMEROS

Council Member - District 4

Council Member - District 2

ARLIS REYNOLDS

DON HARPER

Council Member - District 5

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

LORI ANN FARRELL HARRISON

City Manager

Council Member Marr will be attending the meeting via Zoom Webinar from:

The Hyatt Place Arlington/Courthouse Plaza

2401 Wilson Blvd., Arlington, Virginia 22201

Mayor Stephens will be attending the meeting via Zoom Webinar from:

2004 N Capella Ct., Costa Mesa, CA 92627

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

PRESENTATIONS:

Costa Mesa Pony 10U Baseball Team 2023 World Series Champion s 2 3-1381

Trauma Intervention Program (TIP) - Recognition of Heroes with a 2 3-1382

Heart honoree - Costa Mesa Police Officer Orlando Lopez

Proclamation: 2023 Forensic Science Week

09-13-2023 Forensic Science Week

23-1378

Attachments:

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 4 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Gameros

Council Member Harper

Council Member Marr

Council Member Reynolds

Council Member Chavez

Mayor Pro Tem Harlan

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF AL L 2 3-1369

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council, Agency Board, and Housing Authority approve the reading by title

only and waive full reading of Ordinances and Resolutions.

READING FOLDER

23-1370

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Allstate (Christine

Shingleton), Mercedes Brizuela, Jorge Del La Torre, Colette Dunwoody, Jennifer

Mair, Brittany Smith.

ADOPTION OF WARRANT RESOLUTION

23-1376

RECOMMENDATION:

City Council approve Warrant Resolution No. 2705.

1. Summary Check Register 8-31-23

2. Summary Check Register 9-07-23

Attachments:

MINUTES

23-1371

RECOMMENDATION:

City Council approve the minutes of the regular meeting of September 5, 2023.

09-05-2023 Draft Minutes

Attachments:

COOPERATIVE AGREEMENT WITH MUSCO SPORTS LIGHTING,

LLC, FOR THE PURCHASE OF LED LIGHTING MATERIALS

RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s Cooperative Agreement #041123-MSL

with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment

and material to retrofit and install lighting at multiple City facilities.

2. Authorize the purchase of LED lighting and equipment material for

$1,894,090 from Musco Sports Lighting, LLC.

Agenda Report

Attachments:

1. Quote for LED Lighting Upgrades

ACCEPTANCE OF THE WILSON STREET IMPROVEMENT PROJECT 2 , 3-1363

CITY PROJECT NO. 22-01

RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth

Street, Corona, California 92879 for the Wilson Street Improvement Project,

City Project No. 22-01, and authorize the City Clerk to file the Notice of

Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35)

days after the Notice of Completion filing date; release the Labor and

Material Bond seven (7) months after the filing date; and release the Faithful

Performance Bond one (1) year after the filing date.

Agenda Report

Attachments:

1. Final Costs Summary

AGREEMENT FOR A SCHOOL RESOURCE OFFICER PROGRA M 2 3-1362

BETWEEN THE CITY OF COSTA MESA AND NEWPORT-MESA

UNIFIED SCHOOL DISTRICT FOR FISCAL YEAR 2023-2024

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the agreement for a School Resource Officer (SRO) Program

between the City of Costa Mesa and Newport-Mesa Unified School District

(NMUSD) for Fiscal Year 2023-2024.

2. Authorize the City Manager to execute the agreement.

Agenda Report

Attachments:

1. Costa Mesa SRO Agreement FY23-24

2. Exhibit A SRO projected salary 2023-2024

ACCEPTANCE AND ALLOCATION OF THE 2023-24 OFFICE O F 2 3-1364

TRAFFIC SAFETY GRANT FOR THE SELECTIVE TRAFFIC

ENFORCEMENT PROGRAM

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the proposed Resolution No. 2023-XX, which ratifies the application for

a grant award from the State of California - Office of Traffic Safety (OTS) for the

Selective Traffic Enforcement Program (STEP) and authorize the City Manager

or designee to execute all grant documents, including the Grant Agreement, and

accept and administer the grant.

2. Approve revenue and expense appropriations in the amount of $285,000,

respectively, for the 2023-24 OTS STEP Grant.

Agenda Report

Attachments:

1. OTS STEP Grant Agreement - PT24052

2. Resolution No. 2023-XX OTS STEP Grant Resolution

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

PUBLIC HEARINGS: NONE

(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

OLD BUSINESS: NONE

NEW BUSINESS:

INFORMATION TECHNOLOGY DEPARTMENT OVERVIEW AN D 2 3-1361

SPECIAL PROJECTS UPDATE

RECOMMENDATION:

Presentation to the City Council to provide a general overview of the Information

Technology Department with respect to staffing, operating budget, programs,

services, and the status of special projects. Staff recommends that the City

Council receive and file the report and presentation.

Agenda Report

Attachments:

COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FO R 2 3-1375

DESIGNATED CLASSIFICATIONS REPRESENTED BY THE COSTA

MESA CITY EMPLOYEES ASSOCIATION AND THE COSTA MESA

DIVISION MANAGERS ASSOCIATION AND CLASSIFICATIONS IN

THE CONFIDENTIAL UNIT AND THE PART TIME SALARY

RESOLUTION.

RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution Number 2023-XX revising the pay ranges for designated

classifications represented by the Costa Mesa City Employees Association.

(Attachment I)

2. Adopt Resolution Number 2023-XX revising the pay ranges for designated

classifications in the Confidential Unit. (Attachment II)

3. Adopt Resolution Number 2023-XX revising the pay ranges for designated

classifications represented by the Costa Mesa Division Managers

Association. (Attachment III)

4. Adopt Resolution Number 2023-XX revising the pay ranges for designated

classifications in Part Time Salary Resolution. (Attachment IV)

Agenda Report

Attachments:

1. CMCEA Resolution

2. Confidential Resolution

3. CMDMA Resolution

4. Part Time Resolution

5. Summary of CMCEA Updates

6. Summary of Analyst Police Cadet Updates

STATUS UPDATE REGARDING THE CALIFORNIA OFFICE O F 2 3-1377

EMERGENCY SERVICES’ (CAL OES) SOUTHERN CALIFORNIA

REGIONAL EMERGENCY OPERATIONS CENTER PROJECT AT

FAIRVIEW DEVELOPMENTAL CENTER SITE

RECOMMENDATION:

Staff recommends the City Council receive and file this information and provide

feedback, as needed.

Agenda Report

Attachments:

1. Executive Summary and Exhibits

2. April 17, 2023 Comment Letter