CITY OF COSTA MESA  
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE  
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*  
Agenda  
Tuesday, June 20, 2023  
6:00 PM  
City Council Chambers  
77 Fair Drive  
*Note: All agency memberships are reflected in the title "Council Member"  
4:00 P.M. Closed Session  
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as  
a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or  
experiencing other critical issues, the meeting will continue in person.  
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE  
Please contact the City Clerk at (714) 754-5225 to request language interpreting services for  
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arrangements.  
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios  
de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo  
48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.  
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Enter Webinar ID: 983 7639 0419/ Password: 905283  
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Additionally, members of the public who wish to make a written comment on a specific agenda  
item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.  
Comments received by 12:00 p.m. on the date of the meeting will be provided to the City  
Council, made available to the public, and will be part of the meeting record.  
Please know that it is important for the City to allow public participation at this meeting. If you  
are unable to participate in the meeting via the processes set forth above, please contact the  
City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to  
accommodate you. While the City does not expect there to be any changes to the above  
process for participating in this meeting, if there is a change, the City will post the information  
as soon as possible to the City’s website.  
Note that records submitted by the public will not be redacted in any way and will be posted  
online as submitted, including any personal contact information. All pictures, PowerPoints,  
and videos submitted for display at a public meeting must be previously reviewed by staff to  
verify appropriateness for general audiences. No links to YouTube videos or other streaming  
services will be accepted, a direct video file will need to be emailed to staff prior to each  
meeting in order to minimize complications and to play the video without delay. The video  
must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per  
speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at  
cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you  
do not receive confirmation from the city prior to the meeting, please call the City Clerks office  
at 714-754-5225.  
Note regarding agenda-related documents provided to a majority of the City Council after  
distribution of the City Council agenda packet (GC §54957.5): Any related documents  
provided to a majority of the City Council after distribution of the City Council Agenda Packets  
will be made available for public inspection. Such documents will be posted on the city’s  
website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.  
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of  
the audience are requested to step outside the Council Chambers to conduct a phone  
conversation.  
Free Wi-Fi is available in the Council Chambers during the meetings. The network username  
available is: CM_Council. The password is: cmcouncil1953.  
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.  
A minimum number of hard copies of the agenda will be available in the Council Chambers.  
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of  
the Council Chambers for viewing.  
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are  
available and can be checked out from the City Clerk. If you need special assistance to  
participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at  
least 48 hours prior to the meeting will enable the City to make reasonable arrangements to  
ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].  
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de  
asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si  
necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la  
Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48  
horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR  
35.102.35.104 ADA Title II].  
CLOSED SESSION - 4:00 P.M.  
Council Member Reynolds will be attending the meeting via Zoom Webinar from:  
Moxy Oakland Downtown Hotel, 2225 Telegraph Ave  
Oakland, CA, 94612  
CALL TO ORDER  
ROLL CALL  
PUBLIC COMMENTS Members of the public are welcome to address the City Council  
only on those items on the Closed Session agenda. Each member of the public will be  
given a total of three minutes to speak on all items on the Closed Session agenda.  
CLOSED SESSION ITEMS:  
1.  
2.  
CONFERENCE WITH LEGAL COUNSEL  
ANTICIPATED LITIGATION - ONE CASE  
Pursuant to California Government Code Section 54956.9 (d)(2)  
PUBLIC EMPLOYEE PERFORMANCE EVALUATION  
Pursuant to California Government Code Section 54957, (b)(1)  
Title: City Manager  
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY  
TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY  
JUNE 20, 2023 – 6:00 P.M.  
JOHN STEPHENS  
Mayor  
JEFFREY HARLAN  
ANDREA MARR  
Mayor Pro Tem - District 6  
Council Member - District 3  
MANUEL CHAVEZ  
LOREN GAMEROS  
Council Member - District 4  
Council Member - District 2  
ARLIS REYNOLDS  
DON HARPER  
Council Member - District 5  
Council Member - District 1  
KIMBERLY HALL BARLOW  
City Attorney  
LORI ANN FARRELL HARRISON  
City Manager  
Council Member Reynolds will be attending the meeting via Zoom Webinar from:  
Moxy Oakland Downtown Hotel, 2225 Telegraph Ave  
Oakland, CA, 94612  
CALL TO ORDER  
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE  
MOMENT OF SOLEMN EXPRESSION  
[Per Council Policy 000-12, these presentations are made by community volunteers  
stating their own views. The City Council disclaims any intent to endorse or sponsor the  
views of any speaker.]  
ROLL CALL  
CITY ATTORNEY CLOSED SESSION REPORT  
PRESENTATIONS:  
1.  
Presentation: Michele Richards, CEO, Orange County Fair & Event Center  
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA  
Comments on Consent Calendar items may also be heard at this time.  
Comments are limited to 3 minutes, or as otherwise directed.  
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS  
Each council member is limited to 4 minutes. Additional comments will be heard at the  
end of the meeting.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Council Member Harper  
Council Member Marr  
Council Member Reynolds  
Council Member Chavez  
Council Member Gameros  
Mayor Pro Tem Harlan  
Mayor Stephens  
REPORT – CITY MANAGER  
REPORT – CITY ATTORNEY  
CONSENT CALENDAR:  
All matters listed under the Consent Calendar are considered to be routine and will be  
acted upon in one motion. There will be no separate discussion of these items unless  
members of the City Council, staff, or the public request specific items to be discussed  
and/or removed from the Consent Calendar for discussion.  
1.  
2.  
3.  
RECOMMENDATION:  
City Council, Agency Board, and Housing Authority approve the reading by title  
only and waive full reading of Ordinances and Resolutions.  
RECOMMENDATION:  
City Council receive and file Claims received by the City Clerk: Charlynn Gerber,  
Jonathan Godinez, Mark Herschthal, Emily Keller, Erica Callahan, Colin  
Callahan, Erin Callahan, Khosrow Jahanbin, Mercury Insurance (Daniel Vo).  
RECOMMENDATION:  
City Council approve Warrant Resolution No. 2700.  
Attachments:  
4.  
5.  
RECOMMENDATION:  
City Council approve the minutes of the regular meeting of June 6, 2023.  
Attachments:  
RECOMMENDATION:  
Staff recommends City Council:  
1. Adopt Proposed Resolution 2023-XX authorizing the acceptance of the 2022  
Proposition 69 funds and authorizing the City Manager or designee to accept  
the funds in the amount of $122,606.  
2. Approve revenue and expense appropriations in the amount of $122,606  
from the Proposition 69 funds.  
Attachments:  
6.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Adopt proposed Resolution No. 2023-xx for the submittal of a grant  
application to the Orange County Transportation Authority (OCTA)  
Environmental Cleanup Program (ECP), Tier 1 Grant for the procurement  
and installation of a Hydrodynamic Separator (HDS) at Costa Mesa Country  
Club.  
2. Authorize the Public Works Director or designee as the City’s representative.  
Attachments:  
7.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve the City’s Maintenance of Effort (MOE) for Fiscal Year 2023-24  
(Attachment 1).  
2. Approve the M2 Seven-Year Capital Improvement Program (CIP) comprised  
of the City’s Five-Year and future year CIP for FY 2023-24 through FY 2029-  
30 (Attachment 2).  
3. Adopt Resolution No. 2023-xx, for the Master Plan of Arterial Highways  
Conformance and Mitigation Fee Program (Attachment 3).  
4. Adopt Resolution No. 2023-xx, for the Update of the Local Signal  
Synchronization Plan (Attachment 4).  
5. Authorize staff to submit documents to meet M2 Eligibility requirements.  
Attachments:  
8.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve proposed Amendment No. 3 to the Professional Services  
Agreement (PSA) with All City Management Services (ACMS), increasing the  
maximum compensation by $25,000 for school crossing guard services for  
the 2022-23 school year, for a total not-to-exceed amount of $254,027.63.  
2. Authorize the City Manager and the City Clerk to execute the amendment  
and future authorized amendments to the Professional Services Agreement.  
Attachments:  
9.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Award a Professional Services Agreement (PSA) to Kabbara Engineering  
for a three-year period starting on July 1, 2023, with two one-year renewal  
periods for a not to exceed amount of $300,000.  
2. Award a Professional Services Agreement (PSA) to Z&K Consultants, Inc.  
for a three-year period starting on July 1, 2023, with two one-year renewal  
periods for a not to exceed amount of $300,000.  
3. Authorize the City Manager or designee to execute the agreements and  
any future authorized amendments to these agreements.  
Attachments:  
10.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Authorize by minute action, that compliance with the bidding requirements  
and procedures is inefficient and not in the best interest of the City, based on  
identified conditions and supported by substantial evidence.  
2. Authorize the purchase of Ford fleet vehicles from local authorized Ford  
dealerships.  
3. Authorize the City Manager or designee to execute the necessary documents  
for the purchase of new and replacement Ford fleet vehicles as approved in  
Fiscal Years 2021-22, 2022-23, and 2023-24 annual budgets.  
Attachments:  
11.  
RECOMMENDATION:  
Staff recommends the City Council Adopt Resolution No. 2023-xx (Attachment  
1) approving the Statement of Investment Policy for FY 2023-2024 (Attachment  
2).  
Attachments:  
12.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve proposed Amendment No 3 to the Professional Services Agreement  
(PSA) with Lyons Security Services, Inc., increasing the maximum  
compensation by $45,000 for unarmed security guard services for the Lions  
Park Campus and the Costa Mesa Senior Center, for a total not-to-exceed  
amount of $300,000 with a contingency of 10%, or $30,000, for a total  
amount of $330,000.  
2. Authorize the City Manager and City Clerk to execute the agreement and all  
future amendments to the Professional Services Agreement.  
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT  
CALENDAR  
------------------------------END OF CONSENT CALENDAR-------------------------------  
PUBLIC HEARINGS: NONE.  
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)  
OLD BUSINESS: NONE.  
NEW BUSINESS:  
1.  
RECOMMENDATION:  
Staff recommends the City Council approve the Memorandum of Understanding  
(MOU) between the City and Newport-Mesa Unified School District to provide  
SMART Camp to Costa Mesa residents and authorize the City Manager and City  
Clerk to execute the agreement and future amendments to the agreement.  
Attachments:  
2.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Adopt Resolution Number 2023-XX revising the pay ranges for designated  
classifications represented by the Costa Mesa City Employees Association.  
2. Adopt Resolution Number 2023-XX revising the pay ranges for designated  
classifications represented by the Costa Mesa Division Managers  
Association.  
Attachments:  
3.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Authorize the City Manager, or her designee, to allocate and appropriate  
Fiscal Year 2022-23, if available, year-end savings as follows:  
a. Deposit $1.5 million into the City’s Section 115 Trust to reduce  
existing pension liabilities;  
b. Allocate up to $1.5 million into the Housing Authority Fund for the  
General Plan Housing Element implementation program; and  
c. Appropriate $1.0 million for transfer to the Self Insurance Fund for  
the Workers’ Compensation program.  
2. Transfer actual amounts needed to cover the remaining COVID-19 and  
winter storm related costs in the Disaster Fund, from the American  
Rescue Plan Act Fund (ARPA), currently estimated at $500,000.  
Attachments:  
4.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Authorize the City Manager and City Clerk to appropriate and execute an  
agreement funded by HOME-ARP and ARPA funding with Community  
Legal Aid of Orange County in the amount of $250,000 for a one (1) year  
term with an additional three (3) year renewal options depending on  
funding, in substantially the same form as attached and in such final form  
as approved by the City Attorney.  
2. Authorize the City Manager and City Clerk to appropriate and execute an  
agreement funded by HOME-ARP and ARPA funding with Project Hope  
Alliance in the amount of $120,000 for a one (1) year term with an  
additional three (3) year renewal options depending on funding, in  
substantially the same form as attached and in such final form as  
approved by the City Attorney.  
3. Authorize the City Manager and City Clerk to appropriate and execute an  
agreement funded by HOME-ARP and ARPA funding with Stand UP for  
Kids in the amount of $72,348 for a one (1) year term with an additional  
three (3) year renewal options depending on funding, in substantially the  
same form as attached and in such final form as approved by the City  
Attorney.  
4. Authorize the City Manager and City Clerk to appropriate and execute an  
agreement funded by HOME-ARP and ARPA funding with Trellis in the  
amount of $29,640 for a one (1) year term with an additional three (3)  
year renewal options at $87,952 depending on funding, in substantially  
the same form as attached and in such final form as approved by the City  
Attorney.  
5. Authorize the City Manager and the City Clerk to appropriate and execute  
an amendment to the existing agreement with Mercy House to add  
ARPA funding allocated to rental assistance in the FY 23-24 Adopted  
Budget, plus an additional $750,000 in ARPA funds, to continue to  
provide rental assistance in the City of Costa Mesa and extend the term  
of the agreement to December 31, 2024.  
6. Authorize the City Manager, or the City Manager’s Designee, to amend  
the HOME-ARP Allocation Plan to re-allocate $100,000 from  
Development and Support of Affordable Housing to Supportive Services.  
Attachments:  
5.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve Amendment No. One to the Memorandum of Understanding with  
the City of Newport Beach to increase their annual payment by $275,000 for  
an updated annual contribution of $1,275,000 and a one-time payment of  
$50,000 to cover capital costs; and appropriate said funds to the Housing  
Authority Budget.  
2. Approve proposed Amendment No. One to the Subrecipient Agreement with  
Bracken’s Kitchen increasing the compensation by $73,000 for a new annual  
not-to-exceed amount of $400,600.  
3. Approve Amendment No. One to the Subrecipient Agreement with Mercy  
House increasing the compensation by $185,286 for a new annual  
not-to-exceed amount of $2,185,286.  
4. Authorize the City Manager and City Clerk to execute all agreements and  
any amendments to the agreements.  
Attachments:  
6.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve a commitment of $2,500,000 in Low- and Moderate-Income  
Housing Asset Funds and $1,500,000 in ARPA funds to American Family  
Housing for conversion of the Travelodge North Motel as a Homekey  
Round 3 permanent housing project.  
2. Authorize the City Manager or their designee to execute a Commitment  
Letter with American Family Housing in the amounts listed above for the  
Travelodge North Homekey project.  
3. Authorize the City Manager to execute all applicable agreements to bring  
the Travelodge North Homekey project to fruition.  
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND  
SUGGESTIONS  
ADJOURNMENT