CITY OF COSTA MESA  
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE  
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*  
Agenda  
Tuesday, April 4, 2023  
6:00 PM  
City Council Chambers  
77 Fair Drive  
*Note: All agency memberships are reflected in the title "Council Member"  
4:00 P.M. Closed Session  
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as  
a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or  
experiencing other critical issues, the meeting will continue in person.  
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE  
Please contact the City Clerk at (714) 754-5225 to request language interpreting services for  
City meetings. Notification at least 48 hours prior to the meeting will enable the City to make  
arrangements.  
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios  
de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo  
48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.  
Members of the public can view the City Council meetings live on COSTA MESA TV  
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or  
youtube.com/costamesatv.  
Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings)  
Please click the link below to join the webinar:  
Or sign into Zoom.com and “Join a Meeting”  
Enter Webinar ID: 983 7639 0419/ Password: 905283  
• If Zoom is not already installed on your computer, click “Download & Run  
Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has  
previously been installed on your computer, please allow a few moments for the application to  
launch automatically.  
• Select “Join Audio via Computer.”  
• The virtual conference room will open. If you receive a message reading,  
“Please wait for the host to start this meeting,” simply remain in the room until the meeting  
begins.  
• During the Public Comment Period, use the “raise hand” feature located in  
the participants’ window and wait for city staff to announce your name  
and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as  
otherwise directed.  
Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings)  
Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283  
During the Public Comment Period, press *9 to add yourself to the queue and wait  
for city staff to announce your name/phone number and press *6 to unmute your line when it  
is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.  
Additionally, members of the public who wish to make a written comment on a specific agenda  
item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.  
Comments received by 12:00 p.m. on the date of the meeting will be provided to the City  
Council, made available to the public, and will be part of the meeting record.  
Please know that it is important for the City to allow public participation at this meeting. If you  
are unable to participate in the meeting via the processes set forth above, please contact the  
City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to  
accommodate you. While the City does not expect there to be any changes to the above  
process for participating in this meeting, if there is a change, the City will post the information  
as soon as possible to the City’s website.  
Note that records submitted by the public will not be redacted in any way and will be posted  
online as submitted, including any personal contact information. All pictures, PowerPoints,  
and videos submitted for display at a public meeting must be previously reviewed by staff to  
verify appropriateness for general audiences. No links to YouTube videos or other streaming  
services will be accepted, a direct video file will need to be emailed to staff prior to each  
meeting in order to minimize complications and to play the video without delay. The video  
must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per  
speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at  
cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you  
do not receive confirmation from the city prior to the meeting, please call the City Clerks office  
at 714-754-5225.  
Note regarding agenda-related documents provided to a majority of the City Council after  
distribution of the City Council agenda packet (GC §54957.5): Any related documents  
provided to a majority of the City Council after distribution of the City Council Agenda Packets  
will be made available for public inspection. Such documents will be posted on the city’s  
website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.  
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of  
the audience are requested to step outside the Council Chambers to conduct a phone  
conversation.  
Free Wi-Fi is available in the Council Chambers during the meetings. The network username  
available is: CM_Council. The password is: cmcouncil1953.  
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.  
A minimum number of hard copies of the agenda will be available in the Council Chambers.  
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of  
the Council Chambers for viewing.  
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are  
available and can be checked out from the City Clerk. If you need special assistance to  
participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at  
least 48 hours prior to the meeting will enable the City to make reasonable arrangements to  
ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].  
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de  
asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si  
necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la  
Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48  
horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR  
35.102.35.104 ADA Title II].  
CLOSED SESSION - 4:00 P.M.  
CALL TO ORDER  
ROLL CALL  
PUBLIC COMMENTS Members of the public are welcome to address the City Council  
only on those items on the Closed Session agenda. Each member of the public will be  
given a total of three minutes to speak on all items on the Closed Session agenda.  
CLOSED SESSION ITEMS:  
1.  
2.  
CONFERENCE WITH LEGAL COUNSEL  
ANTICIPATED LITIGATION - ONE CASE  
Pursuant to California Government Code Section 54956.9 (d)(2)  
THREAT TO SECURITY  
Pursuant to California Government Code Section 54957(a)  
Consultation with: Costa Mesa Director of Emergency Services, City Manager, Police  
Chief, Fire Chief.  
3.  
4.  
PUBLIC EMPLOYEE PERFORMANCE EVALUATION  
Pursuant to California Government Code Section 54957, (b)(1)  
Title: City Manager  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: Yellowstone Women’s First Step House, Inc., and Sober Living  
Network, Inc. v. City of Costa Mesa, United States District Court, Central District of  
California, Case No. SACV14-01852 JVS.  
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY  
TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY  
APRIL 4, 2023 – 6:00 P.M.  
JOHN STEPHENS  
Mayor  
JEFFREY HARLAN  
ANDREA MARR  
Mayor Pro Tem - District 6  
Council Member - District 3  
MANUEL CHAVEZ  
LOREN GAMEROS  
Council Member - District 4  
Council Member - District 2  
ARLIS REYNOLDS  
DON HARPER  
Council Member - District 5  
Council Member - District 1  
KIMBERLY HALL BARLOW  
City Attorney  
LORI ANN FARRELL HARRISON  
City Manager  
CALL TO ORDER  
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE  
MOMENT OF SOLEMN EXPRESSION  
[Per Council Policy 000-12, these presentations are made by community volunteers  
stating their own views. The City Council disclaims any intent to endorse or sponsor the  
views of any speaker.]  
ROLL CALL  
CITY ATTORNEY CLOSED SESSION REPORT  
PRESENTATIONS:  
1.  
2.  
Attachments:  
3.  
Attachments:  
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA  
Comments on Consent Calendar items may also be heard at this time.  
Comments are limited to 3 minutes, or as otherwise directed.  
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS  
Each council member is limited to 4 minutes. Additional comments will be heard at the  
end of the meeting.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Council Member Reynolds  
Council Member Chavez  
Council Member Gameros  
Council Member Harper  
Council Member Marr  
Mayor Pro Tem Harlan  
Mayor Stephens  
REPORT – CITY MANAGER  
REPORT – CITY ATTORNEY  
CONSENT CALENDAR (Items 1-5)  
All matters listed under the Consent Calendar are considered to be routine and will be  
acted upon in one motion. There will be no separate discussion of these items unless  
members of the City Council, staff, or the public request specific items to be discussed  
and/or removed from the Consent Calendar for discussion.  
1.  
2.  
3.  
RECOMMENDATION:  
City Council, Agency Board, and Housing Authority approve the reading by title  
only and waive full reading of Ordinances and Resolutions.  
RECOMMENDATION:  
City Council receive and file Claims received by the City Clerk: Mercury  
Insurance Company (Robert Wilson), Austen Kelekian, Lili Mayer, Tien Nguyen,  
Gerardo Quintana, Nathan Rivera, Deborah Wilkinson.  
RECOMMENDATION:  
City Council approve Warrant Resolution No. 2697.  
Attachments:  
4.  
RECOMMENDATION:  
Staff recommends the City Council adopt Resolution No. 2023-XX declaring  
Juneteenth as a City holiday (Attachment I).  
Attachments:  
5.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Award the contract for Third Party Workers Compensation Claims  
Administration Services per Request for Proposal (RFP) to AdminSure, Inc.  
2. Authorize the City Manager and City Clerk to execute the five (5) year  
Professional Services Agreement for the contract (Attachment I).  
Attachments:  
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT  
CALENDAR  
------------------------------END OF CONSENT CALENDAR-------------------------------  
PUBLIC HEARINGS: NONE.  
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)  
OLD BUSINESS: NONE.  
NEW BUSINESS:  
1.  
RECOMMENDATION:  
Staff recommends the City Council adopt Resolution No. 2023-XX to approve  
the City of Costa Mesa’s Local Hazard Mitigation Plan.  
Attachments:  
2.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Review Committees Statement of Work and provide direction.  
2. Dissolve the Historical Preservation Committee and direct staff to  
facilitate an agreement with the Costa Mesa Historical Society.  
3. Approve the following changes:  
a. Adjust the Committees membership to consist of seven (7)  
members, except the Access, Building, Fire & Housing Board of  
Appeal, and Traffic Impact Fee Ad Hoc Committees, which shall  
consist of five (5) members, through attrition as terms expire.  
b. Eliminate the Committee Alternate positions, through attrition as  
terms expire.  
c. Limit the number of Ad Hoc Committees to one (1) at a time,  
unless due to special circumstances, in which case the City  
Manager may authorize one (1) additional Ad Hoc Committee. The  
Ad Hoc Committee will be set for a certain duration of time, not to  
exceed six (6) months. There shall be no standing committees,  
subcommittees or working groups.  
4. Allow the City Manager the flexibility to adjust dates, durations, and times  
of meetings to ensure proper staff coverage, and to address issues of  
immediate concern for maximum effectiveness.  
Attachments:  
3.  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve the license agreement between the City of Costa Mesa and the  
Costa Mesa-Newport Harbor Lions Club to host the annual Fish Fry event  
at the Lions Park Campus beginning in 2023.  
2. Authorize the City Manager and City Clerk to execute the agreement and  
all future amendments to the agreement.  
Attachments:  
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND  
SUGGESTIONS  
ADJOURNMENT