CITY OF COSTA MESA

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*

Agenda

Tuesday, March 21, 2023

6:00 PM

City Council Chambers

77 Fair Drive

*Note: All agency memberships are reflected in the title "Council Member"

4:00 P.M. Closed Session

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as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted

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Note regarding agenda-related documents provided to a majority of the City Council after

distribution of the City Council agenda packet (GC §54957.5): Any related documents

provided to a majority of the City Council after distribution of the City Council Agenda Packets

will be made available for public inspection. Such documents will be posted on the city’s

website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of

the audience are requested to step outside the Council Chambers to conduct a phone

conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username

available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of

the Council Chambers for viewing.

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available and can be checked out from the City Clerk. If you need special assistance to

participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at

least 48 hours prior to the meeting will enable the City to make reasonable arrangements to

ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language

translation services are available for this meeting by calling (714) 754-5225 at least 48 hours

in advance.

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de

asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si

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Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48

horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II]. Servicios de traducción de idioma están disponibles para esta

junta llamando al (714) 754-5225 por lo mínimo 48 horas de anticipación.

CLOSED SESSION - 4:00 P.M.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS Members of the public are welcome to address the City Council

only on those items on the Closed Session agenda. Each member of the public will be

given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

Pursuant to California Government Code Section 54956.9 (d)(1)

Name of Case: Carrin A. Leaman vs. City of Costa Mesa Orange County Superior

Courts Case No. 30-2021-01196302-CU-OR-CJC

CONFERENCE WITH LEGAL COUNSEL

ANTICIPATED LITIGATION - ONE CASE

Pursuant to California Government Code Section 54956.9 (d)(2)

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Pursuant to California Government Code Section 54957, (b)(1)

Title: City Manager

REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY

TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY

MARCH 21, 2023 – 6:00 P.M.

JOHN STEPHENS

Mayor

JEFFREY HARLAN

ANDREA MARR

Mayor Pro Tem - District 6

Council Member - District 3

MANUEL CHAVEZ

LOREN GAMEROS

Council Member - District 4

Council Member - District 2

ARLIS REYNOLDS

DON HARPER

Council Member - District 5

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

LORI ANN FARRELL HARRISON

City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

PRESENTATIONS:

Presentation: Pacifica Christian State Finals

23-1134

23-1131

Proclamation: 2023 Nowr ū z- Persian New Year

1. Proclamation: 2023 Nowr ū z- Persian New Year

Attachments:

Presentation: Active Transportation Committee

23-1135

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments are limited to 3 minutes, or as otherwise directed.

Comments on Consent Calendar items may also be heard at this time.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 4 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Marr

Council Member Reynolds

Council Member Chavez

Council Member Gameros

Council Member Harper

Mayor Pro Tem Harlan

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR (Items 1-10)

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF AL L 2 3-1127

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council, Agency Board, and Housing Authority approve the reading by title

only and waive full reading of Ordinances and Resolutions.

READING FOLDER

23-1128

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Mario Andrade,

Eric Irwin, Jesse Isais, Joe Marchese, Linda Paz, Javier Rodriguez, Lieu Tran.

ADOPTION OF WARRANT RESOLUTION

23-1130

23-1129

RECOMMENDATION:

City Council approve Warrant Resolution No. 2696.

1. Summary Check Register week of Feb. 27

2. Summary Check Register week of March 6

Attachments:

MINUTES

RECOMMENDATION:

City Council approve the Minutes of the Regular meeting of March 7, 2023.

1. 03-07-2023 Draft Minutes

Attachments:

INCREASE COMPENSATION TO VINCENT BENJAMIN GROUP, LL C 2 3-1122

AGREEMENT FOR TEMPORARY STAFFING SERVICES

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the increase of an additional $100,000 to the Vincent Benjamin

Group, LLC agreement and revise language for temporary Citywide staffing

services.

2. Authorize the City Manager and City Clerk to accept and execute future

amendments to the agreement.

CITY E-MAIL MANAGEMENT POLICY

23-1103

RECOMMENDATION:

Staff recommends the City Council adopt Resolution No. 2023-XX approving the

City E-Mail Management Policy.

1. Resolution 2023-xx

Attachments:

2. E-Mail Management Policy

COOPERATIVE AGREEMENT WITH NATIONAL AUTO FLEET FOR

THE PURCHASE OF TWENTY-ONE (21) ALLMAND PORTABLE

LIGHT TOWERS

RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s National Cooperative Agreement No.

091521-NAF with National Auto Fleet Group for the purchase of twenty-one

(21) Allmand GR Series portable light towers.

2. Authorize the purchase of twenty-one (21) Allmand GR Series portable light

towers for $310,971.15 through National Auto Fleet Group.

1. National Auto Fleet Group Quote

Attachments:

2. Allmand GR Series Portable Light Tower Specs

10.

APPROVAL FOR THE PURCHASE OF AUTOMATIC EXTERNA L 2 3-1123

DEFIBRILLATORS FOR FIRE DEPARTMENT AND CITY FACILITIES

AND PURCHASE OF “X” SERIES ADVANCED MONITOR

/DEFIBRILLATORS

RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of GPO NPP contract no. PS20200 with Zoll Medical

Corporation for the purchase of thirty-one (31) AEDs for the Fire Department

and twenty-four (24) for City Facilities. (Attachment 1)

2. Authorize the use of GPO NPP contract no. PS2022 with Zoll Medical

Corporation for the purchase of twelve (12) “X” Series Advanced

Monitors/Defibrillators. (Attachment 2)

3. Approve and authorize the City Manager and City Clerk to execute the

necessary documents to purchase the automatic external defibrillators

(AED’s) and “X” series monitors/defibrillators.

1. Zoll AED quote

Attachments:

2. Zoll X Series Advanced Monitor-Defibrillator Quote

3. AED Location List

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

ADOPTION OF THE SIDE LETTERS OF AGREEMENT BETWEE N 2 3-1106

THE CITY OF COSTA MESA (CITY) AND THE COSTA MESA POLICE

MANAGEMENT ASSOCIATION (CMPMA), THE COSTA MESA FIRE

MANAGEMENT ASSOCIATION (CMFMA), THE COSTA MESA

FIREFIGHTERS

ACCOMPANYING SALARY RESOLUTIONS FOR THE CMPMA,

CMFMA, CMFA, COSTA MESA DIVISION MANAGERS

ASSOCIATION

(CMFA),

ADOPTION

ASSOCIATION (CMDMA), EXECUTIVE EMPLOYEES, AND THE

CONFIDENTIAL MANAGEMENT UNIT

RECOMMENDATION:

Staff recommends the City Council:

1. Approve and Adopt the Side Letter of Agreement between the City of Costa

Mesa and CMPMA (Attachment I);

2. Approve and Adopt the Side Letter of Agreement between the City of Costa

Mesa and CMFMA (Attachment II);

3. Approve and Adopt the Side Letter of Agreement between the City of Costa

Mesa and CMFA (Attachment III);

4. Approve and Adopt Resolution Numbers 2023-XX, 2023-XX, 2023-XX, 2023

-XX, 2023-XX, and 2023-XX revising the pay ranges for CMPMA, CMFMA,

CMFA, CMDMA, Unrepresented Executive Employees and the Confidential

Management Unit (Attachments IV - IX);

5. Approve the Fiscal Impact Analyses (Attachment X); and

6. Authorize the City Manager and members of the City’s Negotiation Team to

execute the MOU documents and appropriate into the respective departmental

budgets.

Attachments:

8. Executive Resolution

9. Confidential Management Resolution

10. Fiscal Impact Analysis of Side Letter Agreements

FISCAL YEAR 2022-23 MID-YEAR BUDGET UPDATE AN D 2 3-1107

ADJUSTMENTS INCLUDING RECOMMENDED STAFFING CHANGES

RECOMMENDATION:

1. Approve FY 2022-23 Budget Carryovers from the prior year in the General

Fund and the various Capital Projects Funds for multi-year projects

(Attachment 1).

2. Approve key staffing changes and compensation adjustments in order to:

recruit for and hire certain hard to fill classifications in the Parks and

Community Services Department; enhance productivity in the Public Works,

Development Services and Information Technology Departments; and create

stronger succession plans in the City Manager’s Office and Police

Department (Attachment 2).

a. Approve Resolution No. 2023-xx, approving the new classification and

salary/pay ranges for a Deputy City Manager and Deputy Police Chief and

compensation adjustments for the Assistant City Manager.

b. Approve Resolution No. 2023-xx, approving new classifications and

salary/pay ranges for the Planning and Sustainable Development

Manager and a Deputy Director of Public Works.

c. Approve Resolution No. 2023-xx, approving compensation adjustments

and title changes for Parks and Community Services classifications and a

title change for the Principal Civil Engineer.

Approve Resolution No. 2023-xx, approving compensation adjustments

for Community Services Leaders and Lifeguards.

1. CIP Rollovers from FY 2021-22 to FY 2022-23

2. Executive Resolution

Attachments:

3. CMDMA Resolution

4. CMCEA Resolution

5. PT Resolution

PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICE S 2 3-1117

FOR THE DESIGN OF FIRE STATION NO. 4 TRAINING FACILITY

RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement to PBK Architects, Inc., 8163

Rochester Avenue, Suite 100, Rancho Cucamonga, California, for two years,

with three one-year renewal periods, in an amount not to exceed $362,000.

2. Authorize the City Manager and the City Clerk to execute the agreement and

any future amendments to the agreement within Council authorized limits.

1. PSA with PBK Architects

Attachments:

DISCUSSION REGARDING ENVIRONMENTAL INCOMPATIBILITY O F 2 3-1118

MODEL AIRCRAFT FLYING FIELD AT FAIRVIEW PARK AND

CONSIDERATION OF STAFF’S RECOMMENDATION TO CLOSE THE

MODEL AIRCRAFT FLYING FIELD TO PROTECT SENSITIVE AND

RARE SPECIES AND HABITATS AT THE SITE

RECOMMENDATION:

Staff recommends the City Council provide direction to staff regarding whether

to permanently close the Fairview Park model aircraft flying field, and terminate

the model aircraft individual flyer permit system due to environmental

incompatibility, safety issues, and infeasibility with required resource protection

measures at the site, based on additional feedback provided by State and

Federal regulatory agencies and a more exhaustive review of all available

information regarding the rare and/or protected species and habitats located at

Fairview Park.

1. 1998 Adopted Fairview Park Master Plan

Attachments:

2. Excerpt from HSS September 2009 Newsletter

3. Biologist's Summary of Biological Impacts Associated with

Model Flying Activity

4. Burrowing Owl Survey Report LSA

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT