CITY OF COSTA MESA  
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*  
Agenda - Final Amended  
Tuesday, October 21, 2025  
6:00 PM  
City Council Chambers  
77 Fair Drive  
*Note: All agency memberships are reflected in the title "Council Member"  
4:00 P.M. Closed Session  
Announcements:  
The scheduled Public Hearing for 2301 Newport Blvd (Culture Cannabis Club) has been  
cancelled as the appeal has been withdrawn by the applicant.  
Closed Session items have been added to the agenda.  
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as  
a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or  
experiencing any other critical issues, and unless required by the Brown Act, the meeting will  
continue in person.  
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE  
Please contact the City Clerk at (714) 754-5225 to request language interpreting services for  
City meetings. Notification at least 48 hours prior to the meeting will enable the City to make  
arrangements.  
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios  
de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo  
48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.  
Members of the public can view the City Council meetings live on COSTA MESA TV  
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or  
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at  
youtube.com/costamesatv.  
Closed Captioning is available via the Zoom option in English and Spanish.  
Members of the public are welcome to speak during the meeting when the Mayor opens the  
floor for public comment. There is no need to register in advance or complete a comment  
card. When it's time to comment, line up at one of the two podiums in the room and wait for  
your turn. Each speaker will have up to 3 minutes (or as directed) to address the City Council.  
To maintain a respectful and orderly atmosphere during the meeting, attendees shall refrain  
from using horns or amplified speakers. Signs and props may be brought into the Chamber,  
provided they do not exceed 11 inches by 18 inches in size and do not hinder the visibility of  
other attendees. The possession of poles, sticks, or stakes is strictly prohibited.  
All attendees must remain seated while in the chamber until instructed by the Presiding  
Officer to approach and line up for public comment. To ensure safety and maintain order  
during the proceedings, standing or congregating in the aisles or foyer is strictly prohibited.  
Further information regarding the City's regulations on addressing the City Council and  
expected conduct during meetings are available at the following links.  
Title 2: Administration  
§ 2-61: Conduct while addressing the council.  
https://ecode360.com/42609578  
Title 2: Administration  
§ 2-64: Disorderliness by members of the audience.  
https://ecode360.com/42609598  
As a courtesy, the public may participate via the Zoom option.  
Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings)  
Please click the link below to join the webinar:  
https://us06web.zoom.us/j/85836874544?pwd=bgiCjbR6SJL20SiG9Abg2PBTwwvvbK.1  
Or sign into Zoom.com and “Join a Meeting”  
Enter Webinar ID: 858 3687 4544/ Password: 819081  
• If Zoom is not already installed on your computer, click “Download & Run  
Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has  
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• Select “Join Audio via Computer.”  
• The virtual conference room will open. If you receive a message reading,  
“Please wait for the host to start this meeting,” simply remain in the room until the meeting  
begins.  
• During the Public Comment Period, use the “raise hand” feature located in  
the participants’ window and wait for city staff to announce your name  
and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as  
otherwise directed.  
Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings)  
Call: 1 669 900 6833 Enter Webinar ID: 858 3687 4544/ Password: 819081  
During the Public Comment Period, press *9 to add yourself to the queue and wait  
for city staff to announce your name/phone number and press *6 to unmute your line when it  
is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.  
Note, if you have installed a zoom update, please restart your computer before participating in  
the meeting.  
Additionally, members of the public who wish to make a written comment on a specific agenda  
item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.  
Any written communications, photos, or other materials for copying and distribution to the City  
Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca.gov, submitted  
to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit  
materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on  
the day of the meeting.  
Comments received by 12:00 p.m. on the day of the meeting will be provided to the City  
Council, made available to the public, and will be part of the meeting record.  
Please know that it is important for the City to allow public participation at this meeting. If you  
are unable to participate in the meeting via the processes set forth above, please contact the  
City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to  
accommodate you. While the City does not expect there to be any changes to the above  
process for participating in this meeting, if there is a change, the City will post the information  
as soon as possible to the City’s website.  
Note that records submitted by the public will not be redacted in any way and will be posted  
online as submitted, including any personal contact information. All pictures, PowerPoints,  
and videos submitted for display at a public meeting must be previously reviewed by staff to  
verify appropriateness for general audiences. This includes items submitted for the overhead  
screen during the meeting. Items submitted for the overhead screen should be 1 page and  
provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other  
streaming services will be accepted, a direct video file will need to be emailed to staff prior to  
each meeting in order to minimize complications and to play the video without delay. The  
video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be  
included per speaker for public comments, for both videos and pictures. Please e-mail to the  
City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the  
meeting. If you do not receive confirmation from the city prior to the meeting, please call the  
City Clerks office at 714-754-5225.  
Note regarding agenda-related documents provided to a majority of the City Council after  
distribution of the City Council agenda packet (GC §54957.5): Any related documents  
provided to a majority of the City Council after distribution of the City Council Agenda Packets  
will be made available for public inspection. Such documents will be posted on the city’s  
website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.  
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of  
the audience are requested to step outside the Council Chambers to conduct a phone  
conversation.  
Free Wi-Fi is available in the Council Chambers during the meetings. The network username  
available is: CM_Council. The password is: cmcouncil1953.  
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.  
A minimum number of hard copies of the agenda will be available in the Council Chambers.  
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of  
the Council Chambers for viewing. Agendas and reports can be viewed on the City website at  
https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en  
español en el sitio web de la Ciudad en  
https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.  
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are  
available and can be checked out from the City Clerk. If you need special assistance to  
participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at  
least 48 hours prior to the meeting will enable the City to make reasonable arrangements to  
ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].  
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de  
asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si  
necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la  
Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48  
horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR  
35.102.35.104 ADA Title II].  
CLOSED SESSION - 4:00 P.M.  
CALL TO ORDER  
ROLL CALL  
PUBLIC COMMENTS Members of the public are welcome to address the City Council  
only on those items on the Closed Session agenda. Each member of the public will be  
given a total of three minutes to speak on all items on the Closed Session agenda.  
CLOSED SESSION ITEMS:  
1.  
2.  
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - ONE  
CASE  
Pursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation.  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: Ohio House, LLC v. City of Costa Mesa, USDC, Central District of CA,  
Case No. 8:19 cv 01710 DOC (KESx)  
3.  
4.  
5.  
CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa,  
U.S. District Court, Central District of California, Case No. 8:20 cv 00504 JVS JDE  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: Schaefer v. City of Costa Mesa  
Orange County Superior Court Case No. 30-2022-01286737-CU-PO-CJC  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: City of Costa Mesa; People of State of Cal. v. D'Alessio Investments  
LLC, et al.  
440 Fair Dr. and 1779 Newport Blvd.  
Orange County Superior Court Case No. 30-2020-01170520-CU-OR-CJC  
6.  
7.  
CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: City of Costa Mesa v. D’Alessio; 1963 Wallace Ave.  
Orange County Superior Court Case No. 30 2020 01133479  
CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION  
Pursuant to California Government Code Section 54956.9 (d)(1)  
Name of Case: D'Alessio Investments LLC v. City of Costa Mesa  
Orange County Superior Court Case No. 30 2020 01132646  
8.  
CONFERENCE WITH LABOR NEGOTIATORS  
Pursuant to California Government Code Section 54957.6(a)  
Agency Designated Representative: Cecilia Gallardo-Daly, Interim City Manager  
Name of Employee Organization: Costa Mesa City Executive Unit  
9.  
CONFERENCE WITH LABOR NEGOTIATORS  
Pursuant to California Government Code Section 54957.6 (a)  
Agency Designated Representative: Kimberly Hall Barlow, City Attorney.  
Unrepresented Employee: City Manager  
10.  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
Pursuant to California Government Code Section 54956.8  
APN: 424-211-01; Property: 695 W. 19th Street, Costa Mesa, CA 92627  
Agency Negotiators: Cecilia Gallardo-Daly, Interim City Manager  
Negotiating Parties: Jamboree Housing  
Under Negotiation: Price and Terms of Payment  
REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY  
OCTOBER 21, 2025 – 6:00 P.M.  
JOHN STEPHENS  
Mayor  
MANUEL CHAVEZ  
ANDREA MARR  
Mayor Pro Tem - District 4  
Council Member - District 3  
ARLIS REYNOLDS  
LOREN GAMEROS  
Council Member - District 5  
Council Member - District 2  
JEFF PETTIS  
MIKE BULEY  
Council Member - District 6  
Council Member - District 1  
KIMBERLY HALL BARLOW  
City Attorney  
CECILIA GALLARDO-DALY  
Interim City Manager  
CALL TO ORDER  
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE  
MOMENT OF SOLEMN EXPRESSION  
[Per Council Policy 000-12, these presentations are made by community volunteers  
stating their own views. The City Council disclaims any intent to endorse or sponsor the  
views of any speaker.]  
ROLL CALL  
CITY ATTORNEY CLOSED SESSION REPORT  
PRESENTATIONS: NONE.  
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA  
Comments on Presentations and Consent Calendar items may also be heard at this  
time. Comments are limited to 3 minutes, or as otherwise directed.  
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS  
Each council member is limited to 3 minutes. Additional comments will be heard at the  
end of the meeting.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Council Member Marr  
Council Member Reynolds  
Council Member Pettis  
Council Member Buley  
Council Member Gameros  
Mayor Pro Tem Chavez  
Mayor Stephens  
REPORT – CITY MANAGER  
REPORT – CITY ATTORNEY  
CONSENT CALENDAR  
All matters listed under the Consent Calendar are considered to be routine and will be  
acted upon in one motion. There will be no separate discussion of these items unless  
members of the City Council, staff, or the public request specific items to be discussed  
and/or removed from the Consent Calendar for discussion.  
1.  
2.  
3.  
PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-545  
ORDINANCES AND RESOLUTIONS  
RECOMMENDATION:  
City Council and Housing Authority approve the reading by title only and waive  
further reading of Ordinances and Resolutions.  
ADOPTION OF WARRANT RESOLUTION  
25-529  
RECOMMENDATION:  
City Council approve Warrant Resolution No. 2742.  
1. Summary Check Registration 9-26-2025  
Attachments:  
MINUTES  
25-547  
RECOMMENDATION:  
City Council approve the minutes of the regular meeting of September 16, 2025.  
1. 09-16-2025 Draft Minutes  
Attachments:  
4.  
PROFESSIONAL SERVICES AGREEMENT FOR UPGRADING THE 25-528  
CITY’S PHONE SYSTEM  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Authorize the use of OMNIA Partners, Public Sector National Cooperative  
Agreement No. 01-125 with Merrill & Associates for the City’s analog  
phone system upgrade.  
2. Approve and authorize the Statement of Work (Attachment 1) to Merrill &  
Associates, an Avaya value-added reseller (VAR) (Attachment 4), for the  
upgrade of the City’s analog phone system from v6.0.1 to v10.2 for an  
amount not to exceed (NTE) $275,754.  
3. Approve and authorize a ten percent (10%) contingency in the amount of  
$27,575 for unforeseen costs related to the project.  
4. Approve and authorize an annual subscription and support services in an  
amount of $70,069 for a term of one year (Attachment 2). Subscription  
services will begin after the completion of installation and will be subject  
to price increase based on an increase in the Consumer Price Index (CPI)  
for all Urban Consumers for the Los Angeles-Long Beach-Anaheim area,  
which would be determined using the November index for the current  
year and the November index for the preceding year.  
5. Authorize the Interim City Manager, or designee, and the City Clerk to  
execute the Professional Services Agreement (Attachment 3) for a total  
amount of $373,398 for implementation and one-year subscription,  
maintenance, and support.  
1. Merrill Avaya SOW  
Attachments:  
2. Merrill Avaya Annual Subscription Quote  
3. Merrill PSA  
4. Merrill VAR Letter  
5.  
ACCEPTANCE AND ALLOCATION OF THE 2025-26 OFFICE OF 25-535  
TRAFFIC SAFETY GRANT FOR THE SELECTIVE TRAFFIC  
ENFORCEMENT PROGRAM  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Approve the proposed Resolution No. 2025-XX, which ratifies the  
application for a grant award from the State of California - Office of Traffic  
Safety (OTS) for the Selective Traffic Enforcement Program (STEP) and  
authorize the Interim City Manager or designee to execute the grant  
documents, including the Grant Agreement, and accept and administer  
the grant.  
2. Approve revenue and expense appropriations in the amount of $280,000,  
for the Fiscal Year 2025-26 OTS STEP Grant for a grant period from  
October 1, 2025 through September 30, 2026.  
1. Grant Agreement  
Attachments:  
2. Resolution No. 2025-XX OTS STEP Grant  
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT  
CALENDAR  
------------------------------END OF CONSENT CALENDAR-------------------------------  
PUBLIC HEARINGS:  
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)  
1.  
FAIRVIEW DEVELOPMENTAL CENTER SPECIFIC PLAN DRAFT 25-442  
PREFERRED LAND USE PLAN - REVIEW AND RECOMMENDATION  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Adopt City Council Resolution No. 2025-XX to confirm Planning  
Commission recommendation for a Draft Preferred Land Use Plan for  
the Fairview Developmental Center (FDC) Specific Plan and scope of  
environmental study, without committing the City to a specific course of  
action on the Specific Plan.  
2. Provide direction to staff regarding a feasibility analysis of potential land  
uses for Harbor Frontage  
Agenda Report  
Attachments:  
1. Draft Resolution  
2. Planning Commission Resolution  
3. Planning Commission Report 08-25-25  
OLD BUSINESS: NONE.  
NEW BUSINESS:  
1. AWARD OF THE KETCHUM-LIBOLT PARK EXPANSION AND 25-533  
IMPROVEMENT PROJECT, CITY PROJECT NO. 25-07, AND FINDING  
OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)  
CATEGORICAL EXEMPTION  
RECOMMENDATION:  
Staff recommends the City Council:  
1. Make a finding of California Environmental Quality Act (CEQA) categorical  
exemption pursuant to CEQA Guidelines section 15301.  
2. Adopt plans, specifications, and working details for the Ketchum-Libolt Park  
Expansion and Improvement Project, City Project No. 25-07.  
3. Award a Public Works Agreement (PWA) for construction to Elegant  
Construction, Inc., 15375 Barranca Parkway, Suite J-103, Irvine, California  
92618, in the amount of $2,527,737 (base bid only) and authorize a ten  
percent (10%) contingency in the amount of $252,774 for unforeseen costs  
related to this project.  
4. Authorize the Interim City Manager and the City Clerk to execute the PWA  
with Elegant Construction, Inc., and future amendments to the agreement  
within Council authorized limits.  
ENVIRONMENTAL DETERMINATION:  
The proposed action is exempt from the California Environmental Quality Act  
(CEQA). The action involves an organizational or administrative activity of  
government that will not result in the direct or indirect physical change in the  
environment. In addition, the proposed action is exempt under section 15301  
relating to the operation, repair, maintenance, permitting, and/or minor alteration  
of existing public facilities.  
1. Bid Results  
2. PWA  
Attachments:  
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND  
SUGGESTIONS  
ADJOURNMENT