CITY OF COSTA MESA

REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

Agenda

Tuesday, April 1, 2025

6:00 PM

City Council Chambers

77 Fair Drive

*Note: All agency memberships are reflected in the title "Council Member"

4:00 P.M. Closed Session

The City Council meetings are presented in a hybrid format, both in-person at City Hall and as

a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or

experiencing any other critical issues, and unless required by the Brown Act, the meeting will

continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE

Please contact the City Clerk at (714) 754-5225 to request language interpreting services for

City meetings. Notification at least 48 hours prior to the meeting will enable the City to make

arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios

de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo

48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV

(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or

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youtube.com/costamesatv.

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As a courtesy, the public may participate via the Zoom option.

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Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings)

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Note, if you have installed a zoom update, please restart your computer before participating in

the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda

item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.

Any written communications, photos, or other materials for copying and distribution to the City

Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca.gov, submitted

to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit

materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on

the day of the meeting.

Comments received by 12:00 p.m. on the day of the meeting will be provided to the City

Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you

are unable to participate in the meeting via the processes set forth above, please contact the

City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to

accommodate you. While the City does not expect there to be any changes to the above

process for participating in this meeting, if there is a change, the City will post the information

as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted

online as submitted, including any personal contact information. All pictures, PowerPoints,

and videos submitted for display at a public meeting must be previously reviewed by staff to

verify appropriateness for general audiences. This includes items submitted for the overhead

screen during the meeting. Items submitted for the overhead screen should be 1 page and

provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other

streaming services will be accepted, a direct video file will need to be emailed to staff prior to

each meeting in order to minimize complications and to play the video without delay. The

video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be

included per speaker for public comments, for both videos and pictures. Please e-mail to the

City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the

meeting. If you do not receive confirmation from the city prior to the meeting, please call the

City Clerks office at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after

distribution of the City Council agenda packet (GC §54957.5): Any related documents

provided to a majority of the City Council after distribution of the City Council Agenda Packets

will be made available for public inspection. Such documents will be posted on the city’s

website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of

the audience are requested to step outside the Council Chambers to conduct a phone

conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username

available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of

the Council Chambers for viewing. Agendas and reports can be viewed on the City website at

https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en

español en el sitio web de la Ciudad en

https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are

available and can be checked out from the City Clerk. If you need special assistance to

participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at

least 48 hours prior to the meeting will enable the City to make reasonable arrangements to

ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de

asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si

necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la

Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48

horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

CLOSED SESSION - 4:00 P.M.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS Members of the public are welcome to address the City Council

only on those items on the Closed Session agenda. Each member of the public will be

given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to California Government Code Section 54957.6, (a)

Agency Designated Representative: Lori Ann Farrell Harrison, City Manager

Name of Employee Organization: Costa Mesa City Employees Association (CMCEA).

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to California Government Code Section 54957.6, (a)

Agency Designated Representative: Lori Ann Farrell Harrison, City Manager

Name of Employee Organization: Costa Mesa Police Management Association

(CMPMA).

CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to California Government Code Section 54957.6, (a)

Agency Designated Representative: Lori Ann Farrell Harrison, City Manager

Name of Employee Organization: Costa Mesa Police Association (CMPA).

Public Employment, Workers’ Compensation Claim

Pursuant to California Government Code Section 54956.9 (b)(1)

WCAB NO. ADJ17537318, ADJ17537816

Public Employment, Workers’ Compensation Claim

Pursuant to California Government Code Section 54956.9 (b)(1)

WCAB NO. ADJ18957837

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

APRIL 1, 2025 – 6:00 P.M.

JOHN STEPHENS

Mayor

MANUEL CHAVEZ

ANDREA MARR

Mayor Pro Tem - District 4

Council Member - District 3

ARLIS REYNOLDS

LOREN GAMEROS

Council Member - District 5

Council Member - District 2

JEFF PETTIS

MIKE BULEY

Council Member - District 6

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

LORI ANN FARRELL HARRISON

City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

PRESENTATIONS:

Presentation: Costa Mesa Poet Laureate Introduction

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments on Presentations and Consent Calendar items may also be heard at this

time. Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 3 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Gameros

Council Member Marr

Council Member Reynolds

Council Member Pettis

Council Member Buley

Mayor Pro Tem Chavez

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-236

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive

further reading of Ordinances and Resolutions.

READING FOLDER

25-238

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize

staff to reject any and all Claims: Gabriel Rolando Fierro.

ADOPTION OF WARRANT RESOLUTION

25-232

RECOMMENDATION:

City Council approve Warrant Resolution No. 2731.

1. Summary Check Register 3-03-25

2. Summary Check Register 3-11-25

Attachments:

MINUTES

25-237

RECOMMENDATION:

City Council approve the minutes of the Study Session of March 11, 2025 and

the regular meeting of March 18, 2025.

1. 03-11-2025 Draft Minutes

2. 03-18-2025 Draft Minutes

Attachments:

DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA 25-241

POLICE MANAGEMENT ASSOCIATION (CMPMA), THE COSTA

MESA POLICE ASSOCIATION (CMPA) AND THE COSTA MESA CITY

EMPLOYEES’ ASSOCIATION (CMCEA) LABOR NEGOTIATIONS

PROCESSES AND AUTHORIZATION TO PROCEED WITH THE

FINANCIAL ANALYSIS OF THE CURRENT MEMORANDUMS OF

UNDERSTANDING (MOU) PER THE TRANSPARENCY IN LABOR

NEGOTIATIONS COUNCIL POLICY

RECOMMENDATION:

Staff recommends the City Council:

1. Designate City Manager Lori Ann Farrell Harrison as the City’s Principal

Negotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City

Manager Alma Reyes, Human Resources Manager Kasama Lee and

Finance Director Carol Molina as the City’s representatives in negotiations

with the CMPMA, CMPA and CMCEA.

2. Authorize staff to have the independent fiscal analysis of the current

CMPMA, CMPA and CMCEA MOUs completed per the requirements of the

Transparency in Labor Negotiations Council Policy.

APPROVE INCREASE IN PURCHASING AUTHORITY WITH PIVOT 25-210

SOLUTIONS

RECOMMENDATION:

Staff recommends the City Council:

1. Approve and authorize the City Manager to execute change orders with Pivot

Solutions LLC, dba: Maaco Store that would authorize an increase in

purchase authority to $200,000 for vehicle paint and body repair services for

the remainder of the current fiscal year and annually thereafter.

2. Approve an appropriation of $100,000 in the Equipment Replacement Fund

(Fund 601) fund balance for additional paint and body repair services.

ACCEPTANCE OF THE POLICE DEPARTMENT RANGE REMODEL 25-226

AND UPGRADES PROJECT, CITY PROJECT NO. 22-03

RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by Kazoni Construction, Inc., 20371 Irvine Ave.

Ste. 120, Newport Beach, CA 92660, for the Police Department Range

Remodel and Upgrades Project, City Project No. 22-03, and authorize the

City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35)

days after the Notice of Completion filing date, release the Labor and

Material Bond seven (7) months after the filing date, and release the Faithful

Performance Bond at the conclusion of the one (1) year warranty period.

1. Final Cost Summary

Attachments:

SECOND AMENDMENT TO THE CITYWIDE TRAFFIC SIGNAL 25-231

MAINTENANCE CONTRACT

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the Second Amendment to the Maintenance Services Agreement

(MSA) with Yunex, LLC to provide maintenance of the City’s traffic signals,

increasing the annual compensation limit by $200,000, for an annual not to

exceed amount of $700,000.

2. Authorize the City Manager and the City Clerk to execute the agreement and

future amendments to the agreement.

1. Proposed Amendment No. 2 to MSA

2. Amendment No. 1 to MSA

Attachments:

AUTHORIZE PURCHASE ORDER WITH LN CURTIS AND SONS FOR 25-229

SMALL DOLLAR COMMODITY PURCHASES THAT CUMULATIVELY

EXCEED $100,000 FOR PURCHASE OF PERSONAL PROTECTIVE

EQUIPMENT AND FIREFIGHTER EQUIPMENT

RECOMMENDATION:

Staff recommends the City Council:

Authorize the City Manager to execute a purchase order with LN Curtis and

Sons within the department’s FY 2024-25 approved operating budget for various

small dollar commodity purchases not to exceed $125,000.

1. Master Price Agreement for PPE

Attachments:

10.

CONTRACT AMENDMENT TO INCREASE FUNDING FOR THE 25-221

FAMILIES FORWARD TENANT BASED RENTAL ASSISTANCE

(TBRA) PROGRAM BY $50,000 FOR THE CURRENT FISCAL YEAR

(FY) 2024-2025 AND INCLUDE UP TO 3 ADDITIONAL YEARLY

RENEWALS FOR UP TO $200,000 EACH YEAR, IF FUNDING IS

AVAILABLE.

RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the City Manager (or designee) and the City Clerk to execute an

amendment to award additional HOME funding in the amount of $50,000 to

Families Forward for the City’s Tenant Based Rental Assistance Program

(TBRA) for FY 2024-2025 and include up to 3 additional yearly renewals for

up to $200,000 each year, if funding is available.

2. Approve an appropriation of $175,000 to recognize the unspent allocation

from prior years within the HOME Fund (Fund 205) that has been added to

the FY 2024-2025 Annual Action Plan as a minor amendment to increase

funding to the HOME TBRA program and Single-Family Housing

Rehabilitation program.

Agenda Report

Attachments:

1. Families Forward TBRA Agreement

2. Families Forward TBRA- Draft Amendment No. 3

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

PUBLIC HEARINGS: NONE.

(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

NEW BUSINESS:

1. PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR 25-202

THE RECONSTRUCTION OF FIRE STATION NO. 2

RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to Accenture Infrastructure

and Capital Projects LLC, 300 Spectrum Center Drive, Suite 1400, Irvine,

California, in an amount not to exceed $1,774,775 for construction

management services for the reconstruction of Fire Station No. 2, with an

initial allocation of $225,000 and the remaining allocation following

successful issuance of bond for Fire Station No. 2 Reconstruction Project.

2. Authorize a ten percent (10%) contingency in the amount of $177,477 for

unforeseen costs related to the project.

3. Authorize the City Manager and the City Clerk to execute the PSA and any

future amendments to the agreement.

1. PSA

Attachments:

APPOINTMENTS TO VARIOUS CITY COMMITTEES

25-233

RECOMMENDATION:

Staff recommends the City Council make appointments as follows:

1. Animal Services Committee - Make three (3) member appointments with a

term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez,

Council Member Reynolds, and Council Member Marr).

2. Active Transportation Committee - Make three (3) member appointments

with a term expiration of April 2027 (Appointments by Mayor Pro Tem

Chavez, Council Member Reynolds, and Council Member Marr).

3. Fairview Park Steering Committee - Make three (3) member appointments

with a term expiration of April 2029 (Appointments by Council Member Buley,

Council Member Gameros, and Council Member Pettis), one (1) member

appointment with a term expiration of April 2027 (Appointment by Mayor

Stephens) and confirm Hank Castignetti as the Orange County Model

Engineers (OCME) City liaison.

4. Finance and Pension Advisory Committee - Make one (1) member

appointment with a term expiration of April 2028 (Appointment by Council

Member Buley).

5. Housing and Public Service Grants Committee - Make three (3) member

appointments with a term expiration of April 2027 (Appointments by Mayor

Pro Tem Chavez, Council Member Reynolds, and Council Member Marr) and

one (1) member appointment with a term expiration of April 1, 2026

(Appointment by Council Member Buley).

6. Traffic Impact Fee Ad Hoc Committee - Make four (4) member appointments

with a term expiration of April 2029; one (1) Major Developers’

Representative, one (1) Small Developers’ Representative and two (2)

At-large positions (Appointments by Council Liaison Reynolds).

1. Animal Services Committee Applications

Attachments:

2. Active Transportation Committee Applications

3. Fairview Park Steering Committee Applications

4. Finance and Pension Advisory Committee Applications

5. Housing and Public Service Grants Committee Applications

6. Traffic Impact Fee Ad Hoc Committee Applications

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS