CITY OF COSTA MESA

REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

Agenda

Tuesday, July 16, 2024

6:00 PM

City Council Chambers

77 Fair Drive

*Note: All agency memberships are reflected in the title "Council Member"

5:00 P.M. Closed Session

The City Council meetings are presented in a hybrid format, both in-person at City Hall and as

a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or

experiencing any other critical issues, and unless required by the Brown Act, the meeting will

continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE

Please contact the City Clerk at (714) 754-5225 to request language interpreting services for

City meetings. Notification at least 48 hours prior to the meeting will enable the City to make

arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios

de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo

48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV

(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or

http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at

youtube.com/costamesatv.

Closed Captioning is available via the Zoom option in English and Spanish.

As a courtesy, the public may participate via the Zoom option.

Zoom Webinar: (For both 5:00 p.m. and 6:00 p.m. meetings)

Please click the link below to join the webinar:

https://us06web.zoom.us/j/81879579049?

pwd=_XoNBT2uciL7zrDsfj4A9Q9srLgExg.bQEU-le6VvXjPDeL

Or sign into Zoom.com and “Join a Meeting”

Enter Webinar ID: 818 7957 9049/ Password: 608584

• If Zoom is not already installed on your computer, click “Download & Run

Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has

previously been installed on your computer, please allow a few moments for the application to

launch automatically.

• Select “Join Audio via Computer.”

• The virtual conference room will open. If you receive a message reading,

“Please wait for the host to start this meeting,” simply remain in the room until the meeting

begins.

• During the Public Comment Period, use the “raise hand” feature located in

the participants’ window and wait for city staff to announce your name

and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as

otherwise directed.

Participate via telephone: (For both 5:00 p.m. and 6:00 p.m. meetings)

Call: 1 669 900 6833 Enter Webinar ID: 818 7957 9049/ Password: 608584

During the Public Comment Period, press *9 to add yourself to the queue and wait

for city staff to announce your name/phone number and press *6 to unmute your line when it

is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in

the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda

item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.

Comments received by 12:00 p.m. on the date of the meeting will be provided to the City

Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you

are unable to participate in the meeting via the processes set forth above, please contact the

City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to

accommodate you. While the City does not expect there to be any changes to the above

process for participating in this meeting, if there is a change, the City will post the information

as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted

online as submitted, including any personal contact information. All pictures, PowerPoints,

and videos submitted for display at a public meeting must be previously reviewed by staff to

verify appropriateness for general audiences. No links to YouTube videos or other streaming

services will be accepted, a direct video file will need to be emailed to staff prior to each

meeting in order to minimize complications and to play the video without delay. The video

must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per

speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at

cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you

do not receive confirmation from the city prior to the meeting, please call the City Clerks office

at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after

distribution of the City Council agenda packet (GC §54957.5): Any related documents

provided to a majority of the City Council after distribution of the City Council Agenda Packets

will be made available for public inspection. Such documents will be posted on the city’s

website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of

the audience are requested to step outside the Council Chambers to conduct a phone

conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username

available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of

the Council Chambers for viewing. Agendas and reports can be viewed on the City website at

https://costamesa.legistar.com/Calendar.aspx.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are

available and can be checked out from the City Clerk. If you need special assistance to

participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at

least 48 hours prior to the meeting will enable the City to make reasonable arrangements to

ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de

asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si

necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la

Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48

horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

CLOSED SESSION - 5:00 P.M.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS Members of the public are welcome to address the City Council

only on those items on the Closed Session agenda. Each member of the public will be

given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

Pursuant to California Government Code Section 54956.8

APN: 424-051-23; Property: 778 Shalimar Drive, Costa Mesa, CA 92627

Agency Negotiators: Lori Ann Farrell Harrison, City Manager

Negotiating Parties: Dominic Bulone

Under Negotiation: Price and Terms of Payment

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

JULY 16, 2024 – 6:00 P.M.

JOHN STEPHENS

Mayor

JEFFREY HARLAN

ANDREA MARR

Mayor Pro Tem - District 6

Council Member - District 3

MANUEL CHAVEZ

LOREN GAMEROS

Council Member - District 4

Council Member - District 2

ARLIS REYNOLDS

DON HARPER

Council Member - District 5

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

LORI ANN FARRELL HARRISON

City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

PRESENTATIONS: NONE.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 3 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Gameros

Council Member Harper

Council Member Marr

Council Member Reynolds

Council Member Chavez

Mayor Pro Tem Harlan

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-281

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive

further reading of Ordinances and Resolutions.

READING FOLDER

24-282

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize

staff to reject any and all Claims: Joyce Jie Luo, Christopher Pizarro, Adolfo

Rodriguez, Augustine Ume-Ezeoke.

ADOPTION OF WARRANT RESOLUTION

24-274

RECOMMENDATION:

City Council approve Warrant Resolution No. 2720.

1. Summary Check Register 06-13-2024

2. Summary Check Register 06-20-2024

Attachments:

MINUTES

24-287

24-272

RECOMMENDATION:

City Council approve the minutes of the regular meeting of June 18, 2024.

06-18-2024 Draft Minutes

Attachments:

RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT

RECOMMENDATION:

Staff recommends the City Council:

1. Approve a 3-year renewal of the Microsoft Enterprise Agreement through

Dell Technologies in the amount not-to-exceed $924,625.83 (payable in

three equal annual payments of $308,208.61).

2. Authorize the City Manager to sign the agreement and any documents

necessary to continue the City’s participation in the program during the 3

-year term.

1. Quote from Dell

Attachments:

2. Quote from CDW-G

3. Quote from SoftwareONE

TRAFFIC MANAGEMENT SERVICES AGREEMENTS WITH THE 32ND 24-275

DISTRICT AGRICULTURAL ASSOCIATION

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the 2024 agreement between the City and the 32nd District

Agricultural Association for traffic management services for the Orange

County Fair.

2. Approve the 2024 agreement between the City and the 32nd District

Agricultural Association for traffic management services for all designated

year-round events at the Orange County Fair and Event Center

(“OCFEC”).

3. Authorize the City Manager, or her designee, to execute the agreements.

4. Authorize the City Manager, or her designee, to execute any amendments

to the agreements, including but not limited to, amendments increasing the

maximum compensation to be paid to the City.

1. 2024 City of Costa Mesa Fair Time

Attachments:

2. 2024 City of Costa Mesa Year Round

3. FY24-25 Special Event Rates Approved Effective 07-01-2024

SERVICES AGREEMENT FOR PUBLIC SAFETY HELICOPTER 24-269

SUPPORT BETWEEN THE CITY OF HUNTINGTON BEACH AND THE

CITY OF COSTA MESA

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the Services Agreement for public safety helicopter support services

between the City of Huntington Beach and the City of Costa Mesa for three

years in an amount not to exceed $300,000 annually.

2. Approve the Consumer Price Index (CPI) annually and adjust the contract

accordingly.

3. Authorize the City Manager to execute the Services Agreement, in

substantially the form as attached and in such final form as approved by the

City Attorney, and future amendments to the Agreement.

1. Costa Mesa Proposal 2024

Attachments:

2. Costa Mesa HB1 contract FY 24-27

DEPARTMENT REMODELING PROJECT, CITY PROJECT NO. 22-09

RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by Builtall, 4712 East 2nd Street, #520, Long

Beach, California 90803, for the Information Technology Department

Remodeling Project, City Project No. 22-09, and authorize the City Clerk to

file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35)

days after the Notice of Completion filing date, release the Labor and

Material Bond seven (7) months after the filing date, and release the Faithful

Performance Bond at the conclusion of the one-year warranty period.

1. Final Costs

Attachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

PUBLIC HEARINGS:

(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

ENHANCED MOBILITY FOR SENIORS AND INDIVIDUALS WITH 24-278

DISABILITIES GRANT FUNDING - OCTA

RECOMMENDATION:

Staff recommends the City Council conduct the public hearing to meet Orange

County Transportation Authority (OCTA) grant fund application (Attachment 1)

requirements to establish coordination with non-profits and ensure services are

not being duplicated.

1. Costa Mesa Operational Grant Application

2. Service Area Map

Attachments:

OLD BUSINESS:

ADOPTION OF ORDINANCES TO AMEND CHAPTERS 2 AND 3 OF 24-276

TITLE 4 (BICYCLES); AND CHAPTERS 1 THROUGH 21 OF TITLE 10

(MOTOR VEHICLE TRAFFIC) OF THE COSTA MESA MUNICIPAL

CODE

RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Ordinance No. 2024-08, to amend Chapters 2 and 3 of Title 4

(Bicycles) of the Costa Mesa Municipal Code to be in compliance with

current California laws related to bicycles and current practices and

procedures.

2. Adopt Ordinance No. 2024-09, to amend Chapters 1 through 21 of Title 10

(Motor Vehicle Traffic) of the Costa Mesa Municipal Code to be in

compliance with current California laws and related to bicycles and current

practices and procedures.

1. Title 4 Ordinance with Exhibit A

2. Title 10 Ordinance with Exhibit A

Attachments:

NEW BUSINESS:

ORANGE COUNTY POWER AUTHORITY - FEASIBILITY STUDY

RECOMMENDATION:

24-286

Staff recommends the City Council authorize the City Manager and City Attorney

to issue a non-disclosure agreement to release City of Costa Mesa load data

from Southern California Edison (SCE) to the Orange County Power Authority

(OCPA) to conduct a feasibility study to determine whether joining OCPA is

mutually beneficial.

OPTION TO LEASE AGREEMENT TO CONSTRUCT AND OPERATE A 24-283

70-UNIT AFFORDABLE SENIOR AND SUPPORTIVE HOUSING

PROJECT LOCATED AT THE CITY’S SENIOR CENTER, 695 WEST

19TH STREET

RECOMMENDATION:

Staff recommends the City Council review and approve the proposed “Option to

Lease Agreement” for a term that will expire on October 31, 2024, with one

possible 120 day extension. The purpose of the agreement is for Jamboree

Housing to apply for Project-Based Vouchers issued by the County of Orange.

Agenda Report

Attachments:

1. Option to Lease Agreement

RECOMMENDATION:

Staff recommends the City Council approve the conceptual design plan, park

theme, and park components for the proposed improvements at Ketchum-Libolt

Park, 2150 Maple Street, Costa Mesa.

1. Coastal Design Option

Attachments:

2. Park Components & Community Feedback

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT