CITY OF COSTA MESA

REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

Agenda

Tuesday, June 4, 2024

6:00 PM

City Council Chambers

77 Fair Drive

*Note: All agency memberships are reflected in the title "Council Member"

Council Member Harper will be attending the meeting via Zoom Webinar from:

201 Redding Way

Carson City, NV 89705

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35.102.35.104 ADA Title II].

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

JUNE 4, 2024 – 6:00 P.M.

JOHN STEPHENS

Mayor

JEFFREY HARLAN

ANDREA MARR

Mayor Pro Tem - District 6

Council Member - District 3

MANUEL CHAVEZ

LOREN GAMEROS

Council Member - District 4

Council Member - District 2

ARLIS REYNOLDS

DON HARPER

Council Member - District 5

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

LORI ANN FARRELL HARRISON

City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

PRESENTATIONS: NONE.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 3 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Reynolds

Council Member Chavez

Council Member Gameros

Council Member Harper

Council Member Marr

Mayor Pro Tem Harlan

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 24-235

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive

full reading of Ordinances and Resolutions.

READING FOLDER

24-236

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize

staff to reject any and all Claims: Aaron Davis, Gregory Fort, Judith Leik,

Nicholas Anthony Viscome.

ADOPTION OF WARRANT RESOLUTION

24-223

RECOMMENDATION:

City Council approve Warrant Resolution No. 2718.

1. Summary Check Registry 05-23-2024

Attachments:

MINUTES

24-237

RECOMMENDATION:

City Council approve the minutes of the regular meetings of May 7, 2024 and

May 21, 2024, and the Study Session meeting of May 14, 2024.

1. 05-07-2024 Draft Minutes

2. 05-14-2024 Draft Minutes

3. 05-21-2024 Draft Minutes

Attachments:

RESOLUTIONS RELATING TO THE CALLING OF THE GENERAL 24-205

MUNICIPAL ELECTION ON NOVEMBER 5, 2024

RECOMMENDATION:

Staff recommends the City Council take the following actions:

1. Adopt Resolution No. 2024-xx, to be read by title only and waive further

reading, calling and giving notice to conduct a General Municipal Election on

November 5, 2024 for the purpose of electing a Mayor for the full term of two

years; and election of three members of the City Council from the first,

second, and sixth districts, for the full term of four years.

2. Adopt Resolution No. 2024-xx, to be read by title only and waive further

reading, requesting the Orange County Board of Supervisors to consolidate

the General Municipal Election with the Statewide General Election and to

issue instruction to the Orange County Registrar of Voters Elections

Department to provide specific services in the conduct of the consolidated

election.

3. Adopt Resolution No. 2024-xx, to be read by title only and waive further

reading, adopting regulations pertaining to Candidate Statements submitted

to the voters at a General Municipal Election to be held on November 5,

2024.

1. Calling Election

Attachments:

2. Consolidating Election

3. Candidate Statements

SB 1205 COMPLIANCE REPORT FOR 2023 STATE-MANDATED 24-216

ANNUAL FIRE INSPECTIONS

RECOMMENDATION:

Staff recommends the City Council adopt a resolution to accept this Compliance

Report on the status of all 2023 state-mandated annual fire inspections in the

City as required by California Health and Safety Code Section 13146.4.

1. SB 1205 RESOLUTION

Attachments:

AMENDMENT NO. TWO TO EXTEND THE TERM OF THE 24-218

PROFESSIONAL SERVICES AGREEMENT WITH FALCK MOBILE

HEALTH CORPORATION FOR AMBULANCE SERVICES

RECOMMENDATION:

Staff recommends the City Council approve Amendment Number Two to the

Professional Services Agreement with Falck Mobile Health Corporation

(Previously known as Care Ambulance) to extend the term for the continuation

of emergency ambulance operator and support services until July 31, 2026, and

to provide a 2.5% increase in the Annual Compensation Package for each of the

next two years.

1. Falck Contract Extension 2024 Amendment #2

2. PSA Falck 2018

Attachments:

3. Falck Operating Budget

4. Falck Additional Expenses - Surge Unit

5. Falck Contract Extension Amendment #1 2023

TWO YEAR EXTENSION OF THE PROFESSIONAL SERVICES 24-231

AGREEMENT WITH WITTMAN ENTERPRISES, LLC FOR

AMBULANCE BILLING AND COST RECOVERY SERVICES RFP

18-03

RECOMMENDATION:

Staff recommends the City Council:

1. Approve Amendment Number Two to extend the term of the Professional

Services Agreement for Ambulance Billing and Cost Recovery Services

between Wittman Enterprises, LLC and the City of Costa Mesa for two (2)

additional years to July 31, 2026 and to increase the per call cost.

2. Authorize the City Manager to execute the Amendment.

1. Wittman PSA Amendment No 2

2. Wittman Admendment No. 2 Proposal Letter

3. Wittman PSA Amendment No 1

4. Wittman PSA 2018

Attachments:

REJECT SOLE BID RECEIVED FOR THE TEWINKLE PARK LAKES 24-219

REPAIR AND REHABILITATION PROJECT, CITY PROJECT NO.

23-10

RECOMMENDATION:

Staff recommends the City Council reject the sole bid received for the TeWinkle

Park Lakes Repair and Rehabilitation Project, City Project No. 23-10.

1. Bid Abstract

Attachments:

10.

RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 24-220

2024-25 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND

ACCOUNTABILITY ACT OF 2017

RECOMMENDATION:

Staff recommends the City Council adopt Resolution No. 2024-xx, approving

Harbor Boulevard, West 17th Street, and Gisler Avenue roadway rehabilitation

projects for funding with Road Maintenance and Rehabilitation Account (RMRA)

revenues for Fiscal Year 2024-25.

1. Proposed Resolution

Attachments:

11.

ACCEPTANCE OF THE CITY HALL FIRE ALARM SYSTEM UPGRADE 24-222

AND COMMUNICATION FIRE SUPPRESSION SYSTEM PROJECT -

PHASE II, CITY PROJECT NO. 19-14

RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by Johnson Controls International (JCI), 12728

Shoemaker Avenue, Santa Fe Springs, CA 90670, for the City Hall Fire

Alarm System Upgrade and Communication Fire Suppression System

Project - Phase II, City Project No. 19-14, and authorize the City Clerk to file

the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35)

days after the Notice of Completion filing date; release the Labor and

Material Bond seven (7) months after the filing date; and release the Faithful

Performance Bond one (1) year after the filing date.

1. Final Costs

Attachments:

12.

RENEWED MEASURE M (M2) ELIGIBILITY

24-225

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the City’s Maintenance of Effort (MOE) for Fiscal Year (FY) 2024-

25.

2. Approve the M2 Seven-Year Capital Improvement Program (CIP)

comprising the City’s Five-Year and future year CIP for FY 2024-25 through

FY 2030-31.

3. Adopt Resolution No. 2024-xx, for the Update of the Pavement Management

Plan.

4. Authorize staff to submit documents to meet M2 Eligibility requirements.

1. City's MOE for FY 2024-25

2. M2 Eligibility CIP Projects

Attachments:

3. Proposed Resolution with Exhibit A

13.

REJECT ALL BIDS RECEIVED FOR THE CAT6 STRUCTURED 24-240

CABLE AND VERKADA CAMERA INSTALLATION SERVICES

REQUEST FOR PROPOSAL NUMBER 24-03

RECOMMENDATION:

Staff recommends the City Council reject all bids for the CAT6 Structured Cable

and Verkada Camera Installation Services Request for Proposal Number 24-03,

and direct staff to re-advertise the project.

1. Request For Proposal 24-03

Attachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

PUBLIC HEARINGS:

(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION TO 24-242

LEVY ANNUAL ASSESSMENT

RECOMMENDATION:

Staff recommend the City Council:

1. Conduct a public hearing regarding the Business Improvement Area (BIA)

reauthorization and levy of the annual assessment for Fiscal Year 2024-

2025.

2. Adopt Resolution No. 2024-XX, confirming the annual report filed by

Travel Costa Mesa and levying an annual assessment for Fiscal Year

2024-2025 for the Business Improvement Area covering certain Costa

Mesa hotels and motels.

3. Adopt the Fiscal Year 2024-25 Community-Wide Marketing and Support

Budget.

1. Resolution No. 2024-XX Business Improvement Area

2. TCM Annual Report 2023-24

Attachments:

3. Financial Audit for FY Ending June 2023

4. TCM-Citywide Comm Events budget FY24-25.pdf

FIRST READING OF ORDINANCES APPROVING DEVELOPMENT 24-230

AGREEMENT (DA-20-02), REZONE (R-20-01), AND SPECIFIC PLAN

(SP-20-01), AND ADOPTION OF RESOLUTION AMENDING CERTAIN

CONDITIONS OF APPROVAL FOR THE ONE METRO WEST

PROJECT LOCATED AT 1683 SUNFLOWER AVENUE

RECOMMENDATION:

Staff recommends the City Council:

1. Find that the proposed amendments are in substantial conformance with the

Final Environmental Impact Report (EIR) for the One Metro West project

(State Clearing House No. 2019050014), including a mitigation monitoring

program and statement of overriding considerations, which was certified by

the City Council on May 4, 2021, and that no further environmental review

under CEQA is required pursuant to CEQA Guidelines Section 15162.

2. Introduce for first reading, by title only, Ordinance No. 2024-XX approving

Development Agreement 20-02, modifying payment of impact fees and

community benefits funding from one year to five years and clarifying the

Agreement’s effective date.

3. Introduce for first reading, by title only, Ordinance No. 2024-XX approving

Rezone 20-01.

4. Introduce for first reading, by title only, Ordinance No. 2024-XX approving

Specific Plan 20-01.

5. Adopt Resolution 2024-XX amending certain conditions of approval of

Resolution 2021-55 regarding the artwork on Building A along the I-405

Freeway.

Agenda Report

Attachments:

1. Ordinance (Development Agreement)

2. Ordinance (Rezone)

3. Ordinance (Specific Plan)

4. Resolution

5. Applicant Letters

6. Applicant Letter 052024

7. List of Development Agreement Public Benefit

8. Planning Commission Resolution

9. Planning Commission Minutes

10. Planning Commission Report 051324

11. Planning Commission Public Comments

FISCAL YEAR 2024-25 PROPOSED OPERATING AND CAPITAL 24-232

IMPROVEMENT PROGRAM AND HOUSING AUTHORITY BUDGET

RECOMMENDATION:

Staff recommends the City Council:

1. Approve Resolution 24-XX, adopting the Proposed Fiscal Year 2024-25

Operating and Capital Improvement Program (CIP) Budget; and

2. Approve Joint Resolution 24-XX adopting the Housing Authority Budget

including Housing and Community Development expenditures for Fiscal

Year 2024-25; and

3. Authorize and approve staffing as follows:

a. Authorize the following full-time positions: increase of 3.0 FTE for

Community Outreach Worker for Homeless Services, decrease of 1.0

FTE Community Outreach Worker for the Tenant Eviction Protection

Program, and a decrease of 1.0 FTE Code Enforcement Officer for the

Tenant Eviction Protection Program for a net increase of 1.0 FTE as

presented at the May 14, 2024 Study Session; and

b. Authorize the following part-time to full-time conversions: Accounting

Specialist II in the Police Department for a 0.37 FTE increase due to

the increased responsibilities, heavy workload and succession planning

purposes, as presented at the May 14, 2024 Study Session; and

c. Authorize a 0.75 part-time Accounting Specialist II in the Finance

Department to help support the processing of invoices and a 0.50

part-time Maintenance Worker in the Public Works Department to

support the Signs and Markings Program as presented at the May 14,

2024 Study Session; and

d. Approve Salary and Classification Updates Resolution 2024-XX

(various CMCEA classifications)

4. Approve Resolution 24-XX establishing the Fiscal Year 2024-2025

Appropriations Limit for the City of Costa Mesa at $310,115,684, by using

Orange County’s growth for population adjustment, and the California per

capita income growth for inflationary adjustment; and

5. Approve the City of Costa Mesa’s Revised Special Event Rates; and

6. City Council action is requested for the following to comply with AB 481

Police Equipment Report and Resolution:

a. Receive and file the 2024 Annual AB 481 Report and take public

comment; and

OLD BUSINESS: NONE.

NEW BUSINESS:

ADOPTION OF THE MEMORANDUM OF UNDERSTANDING 24-238

BETWEEN THE CITY OF COSTA MESA (CITY) AND THE COSTA

MESA FIRE MANAGEMENT ASSOCIATION (CMFMA) AND THE

ADOPTION OF ACCOMPANYING SALARY RESOLUTION FOR

CMFMA

RECOMMENDATION:

Staff recommends the City Council:

1. Approve and Adopt the Memorandum of Understanding between the City of

Costa Mesa and CMFMA.

2. Approve and Adopt Resolution Number 2024-XX revising the pay ranges for

CMFMA.

3. Authorize the City Manager and members of the City’s Negotiation Team to

execute the Memorandum of Understanding documents.

1. CMFMA 2024-2027 MOU

2.CMFMA Resolution

Attachments:

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT