CITY OF COSTA MESA

REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

Agenda

Tuesday, December 2, 2025

6:00 PM

City Council Chambers

77 Fair Drive

*Note: All agency memberships are reflected in the title "Council Member"

Announcement:

Council Member Marr will be attending the meeting remotely via Zoom Webinar from:

Hyatt House Arlington/Courthouse, 2401 Wilson Blvd. Arlington, VA 22201

The City Council meetings are presented in a hybrid format, both in-person at City Hall and as

a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or

experiencing any other critical issues, and unless required by the Brown Act, the meeting will

continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE

Please contact the City Clerk at (714) 754-5225 to request language interpreting services for

City meetings. Notification at least 48 hours prior to the meeting will enable the City to make

arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios

de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo

48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV

(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or

http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at

youtube.com/costamesatv.

Closed Captioning is available via the Zoom option in English and Spanish.

Members of the public are welcome to speak during the meeting when the Mayor opens the

floor for public comment. There is no need to register in advance or complete a comment

card. When it's time to comment, line up at one of the two podiums in the room and wait for

your turn. Each speaker will have up to 3 minutes (or as directed) to address the City Council.

To maintain a respectful and orderly atmosphere during the meeting, attendees shall refrain

from using horns or amplified speakers. Signs and props may be brought into the Chamber,

provided they do not exceed 11 inches by 18 inches in size and do not hinder the visibility of

other attendees. The possession of poles, sticks, or stakes is strictly prohibited.

All attendees must remain seated while in the chamber until instructed by the Presiding

Officer to approach and line up for public comment. To ensure safety and maintain order

during the proceedings, standing or congregating in the aisles or foyer is strictly prohibited.

Further information regarding the City's regulations on addressing the City Council and

expected conduct during meetings are available at the following links.

Title 2: Administration

§ 2-61: Conduct while addressing the council.

https://ecode360.com/42609578

Title 2: Administration

§ 2-64: Disorderliness by members of the audience.

https://ecode360.com/42609598

As a courtesy, the public may participate via the Zoom option.

Zoom Webinar:

Please click the link below to join the webinar:

https://us06web.zoom.us/j/89982812676?pwd=oX6BGzSScr92QUVyg1m0SN8HSTnoqj.1

Or sign into Zoom.com and “Join a Meeting”

Enter Webinar ID: 899 8281 2676/ Password: 772583

• If Zoom is not already installed on your computer, click “Download & Run

Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has

previously been installed on your computer, please allow a few moments for the application to

launch automatically.

• Select “Join Audio via Computer.”

• The virtual conference room will open. If you receive a message reading,

“Please wait for the host to start this meeting,” simply remain in the room until the meeting

begins.

• During the Public Comment Period, use the “raise hand” feature located in

the participants’ window and wait for city staff to announce your name

and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as

otherwise directed.

Participate via telephone:

Call: 1 669 900 6833 Enter Webinar ID: 899 8281 2676/ Password: 772583

During the Public Comment Period, press *9 to add yourself to the queue and wait

for city staff to announce your name/phone number and press *6 to unmute your line when it

is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in

the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda

item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov.

Any written communications, photos, or other materials for copying and distribution to the City

Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca.gov, submitted

to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit

materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on

the day of the meeting. The written comments received by 12:00 p.m. on the day of the

meeting will be provided to the City Council, made available to the public, and will be part of

the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you

are unable to participate in the meeting via the processes set forth above, please contact the

City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to

accommodate you. While the City does not expect there to be any changes to the above

process for participating in this meeting, if there is a change, the City will post the information

as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted

online as submitted, including any personal contact information. All pictures, PowerPoints,

and videos submitted for display at a public meeting must be previously reviewed by staff to

verify appropriateness for general audiences. This includes items submitted for the overhead

screen during the meeting. Items submitted for the overhead screen should be 1 page and

provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other

streaming services will be accepted, a direct video file will need to be emailed to staff prior to

each meeting in order to minimize complications and to play the video without delay. The

video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be

included per speaker for public comments, for both videos and pictures. Please e-mail to the

City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the

meeting. If you do not receive confirmation from the city prior to the meeting, please call the

City Clerks office at 714-754-5225.

Any supplemental documents related to agenda items that are prepared or provided by staff

and distributed to a majority of the City Council after the agenda packet has been released will

be made available for public inspection (GC §54957.5). These documents will be posted on

the City’s website and will also be available at the City Clerk’s Office, 77 Fair Drive, Costa

Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of

the audience are requested to step outside the Council Chambers to conduct a phone

conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username

available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of

the Council Chambers for viewing. Agendas and reports can be viewed on the City website at

https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en

español en el sitio web de la Ciudad en

https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are

available and can be checked out from the City Clerk. If you need special assistance to

participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at

least 48 hours prior to the meeting will enable the City to make reasonable arrangements to

ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de

asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si

necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la

Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48

horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

DECEMBER 2, 2025 – 6:00 P.M.

JOHN STEPHENS

Mayor

MANUEL CHAVEZ

ANDREA MARR

Mayor Pro Tem - District 4

Council Member - District 3

ARLIS REYNOLDS

LOREN GAMEROS

Council Member - District 5

Council Member - District 2

JEFF PETTIS

MIKE BULEY

Council Member - District 6

Council Member - District 1

KIMBERLY HALL BARLOW

City Attorney

CECILIA GALLARDO-DALY

Interim City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION

[Per Council Policy 000-12, these presentations are made by community volunteers

stating their own views. The City Council disclaims any intent to endorse or sponsor the

views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

PRESENTATIONS: None.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA

Comments on Presentations and Consent Calendar items may also be heard at this

time. Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS

Each council member is limited to 3 minutes. Additional comments will be heard at the

end of the meeting.

Council Member Buley

Council Member Gameros

Council Member Marr

Council Member Reynolds

Council Member Pettis

Mayor Pro Tem Chavez

Mayor Stephens

REPORT – CITY MANAGER

REPORT – CITY ATTORNEY

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered to be routine and will be

acted upon in one motion. There will be no separate discussion of these items unless

members of the City Council, staff, or the public request specific items to be discussed

and/or removed from the Consent Calendar for discussion.

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-597

ORDINANCES AND RESOLUTIONS

RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive

further reading of Ordinances and Resolutions.

READING FOLDER

25-598

RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize

staff to reject any and all Claims: Jonathan Barillas, Jeffrey Brian Magy, Kyle

Samuelson.

ADOPTION OF WARRANT RESOLUTION

25-569

RECOMMENDATION:

City Council approve Warrant Resolution No. 2745.

1. Summary Check Registration 11-13-2025

Attachments:

REVIEW AND APPROVE RECOMMENDED CITY COUNCIL MEETING 25-554

CALENDAR FOR 2026

RECOMMENDATION:

Review and approve the proposed City Council Meeting Calendar for 2026.

COOPERATIVE AGREEMENT WITH NATIONAL AUTO FLEET FOR

THE PURCHASE OF EIGHT (8) ALLMAND PORTABLE LIGHT

TOWERS

RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s Cooperative Agreement No. 091521-NAF

with National Auto Fleet Group for the purchase of eight (8) Allmand GR

Series portable light towers.

2. Authorize the City Manager to execute the necessary documents for the

purchase in the amount of $109,897 through National Auto Fleet Group

located at 490 Auto Center Drive, Watsonville, CA 95076.

1. Sourcewell Quote

Attachments:

AUTHORIZE THE USE OF A COOPERATIVE AGREEMENT WITH 25-571

LONG BEACH BMW FOR THE PURCHASE OF FOUR NEW 2026

BMW R1300 RT-P POLICE MOTORCYCLES

RECOMMENDATION:

Staff recommends the City Council:

1. Approve the purchase of four (4) new 2026 BMW R1300 RT-P police

motorcycles based on pricing through a Goods Purchase Agreement

between The City of San Bernardino and Long Beach BMW entered on June

25, 2025.

2. Authorize the City Manager to execute the necessary documents for the

purchase in the amount of $164,439 from Long Beach BMW Motorcycles

located at 2125 E. Spring Street, Long Beach, CA 90806.

1. Agreement City of San Bernardino - Long Beach BMW 2025

2. Bid Documents - Long Beach BMW 2025

Attachments:

MEASURE M2 EXPENDITURE REPORT

25-587

RECOMMENDATION:

Staff recommends that the City Council adopt the proposed Resolution No.

2025-xx, approving the Measure M2 Expenditure Report and authorize staff to

submit the report to the Orange County Transportation Authority (OCTA).

1. Proposed Resolution

2. M2 Expenditure Report

Attachments:

FREEWAY MAINTENANCE AGREEMENT AND AGREEMENT FOR 25-588

SHARING COSTS OF STATE HIGHWAY ELECTRICAL FACILITIES

RECOMMENDATION:

Staff recommends the City Council:

1. Approve Freeway Maintenance Agreement between the State of California

Department of Transportation (Caltrans) and the City of Costa Mesa for the I-

405 Improvements Project.

2. Approve the Agreement for Sharing Costs of State Highway Electrical

Facilities between Caltrans and the City of Costa Mesa.

3. Authorize staff to accept any minor amendments to the agreements based

on final review by all parties and for the Mayor and City Clerk to execute final

agreements.

1. Freeway Maintenance Agreement

2. 1993 ECSA Agreement

Attachments:

3. New ECSA Agreement

ADAMS AVENUE BICYCLE FACILITY PROJECT (FROM HARBOR 25-589

BOULEVARD TO FAIRVIEW ROAD), FEDERAL PROJECT NO.

STPL-5312(108), CITY PROJECT NO. 25-11

RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt plans, specifications, and working details for the Adams Avenue

Bicycle Facility Project (From Harbor Boulevard to Fairview Road), Federal

Project No. STPL-5312(108), City Project No. 25-11, and find the project

categorically exempt from CEQA.

2. Approve a Public Works Agreement (PWA) in the amount of $2,268,636, and

a ten percent (10%) contingency in the amount of $226,864 to Excel Paving

Company, 2230 Lemon Avenue, Long Beach CA 90806.

3. Approve a Professional Services Agreement (PSA) in the amount of

$241,374 and a ten percent (10%) contingency in the amount of $24,137, to

Z&K Consultants, Inc., 17130 Van Buren Blvd. #122, Riverside, CA 92504,

for construction management and inspection support services for the Adams

Avenue Bicycle Facility Project.

4. Authorize the City Manager and the City Clerk to execute the PWA and the

PSA and any future amendments to the agreements within Council

authorized limits.

ENVIRONMENTAL DETERMINATION:

The proposed project is exempt from the California Environmental Quality Act

(CEQA). The project involves an organizational or administrative activity of

government that will not result in direct or indirect physical change in the

environment. The proposed project is categorically exempt under Section 15301

relating to the operation, repair, maintenance, permitting, and/or minor alteration

of existing public facilities. A Notice of Exemption was prepared by City Staff,

was posted to the Office of Planning and Research on August 3, 2023, and was

filed and posted at the Orange County Clerk-Recorder Department on August

10, 2023.

The proposed project is categorically excluded from the National Environmental

Policy Act (NEPA). Per the Code of Federal Regulations 23 CFR 771.117(c)(3),

the construction of bicycle and pedestrian lanes, paths, and facilities are

considered actions that meet the criteria for categorical exclusions from NEPA

and are deemed to not have any significant environmental impacts. A

Preliminary Environmental Study classifying the project as categorically

excluded was submitted to the California Department of Transportation

(Caltrans) on February 3, 2025. On March 20, 2025, Caltrans provided

concurrence with the NEPA determination of Categorical Exclusion.

1. Bid Abstract

Attachments:

2. PWA - Excel Paving

3. PSA - Z&K Consultants

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

------------------------------END OF CONSENT CALENDAR-------------------------------

PUBLIC HEARINGS:

(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

CONTINUATION REQUEST OF AN APPEAL OF THE PLANNING 25-604

COMMISSION’S DECISION TO UPHOLD THE ECONOMIC AND

DEVELOPMENT SERVICES DIRECTOR’S DECISION TO DENY A

REASONABLE ACCOMMODATION REQUEST TO DEVIATE FROM

CERTAIN REQUIREMENTS OF THE ZONING CODE TO OPERATE A

SOBER LIVING HOME, OPERATED BY THE OHIO HOUSE AT 115

EAST WILSON STREET, UNITS A THROUGH E

RECOMMENDATION:

Staff recommends the City Council open the public hearing and continue the

item to the February 3, 2026 meeting, pursuant to the applicants’ request.

1. Continuation Request

Attachments:

PUBLIC HEARING REGARDING THE DEVELOPMENT IMPACT FEES 25-582

ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2025,

AND THE TRAFFIC IMPACT FEE ANALYSIS

RECOMMENDATION:

Staff recommends the City Council:

1. Receive and file the Development Impact Fees Annual Report (Attachment

1) for the Fiscal Year ended June 30, 2025.

2. Adopt resolution (Attachment 2) continuing the citywide traffic impact fee for

new development that incorporates recommendations from the Traffic

Impact Fee Ad Hoc Committee and staff, which include:

· Adopt a traffic impact fee of $231 per Average Daily Trip (ADT) based on

the Capital Improvement Projects in Attachment 4 and Active

Transportation projects in the adopted Active Transportation Plan (ATP).

· Approve allocation of up to ten percent (10%) of traffic impact fees

towards traffic signal synchronization projects.

· Approve a five percent (5%) reduction in automobile trips as a result of

ATP implementation and an additional five percent (5%) reduction in

automobile trips for developments proposing to implement active

transportation improvements beyond typical development requirements.

1. 2024-25 DIF Report

Attachments:

2. Traffic Impact Fee Resolution

3. Citywide Traffic Impact Fee Annual_Report

4. TIF Calculations

5. Chronology of City Council Actions

NEW BUSINESS:

AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH THE 25-603

CITY OF NEWPORT BEACH FOR USE OF BEDS AT THE COSTA

MESA BRIDGE SHELTER

RECOMMENDATION:

Approve Amendment No. 2 (Attachment 1) to the Memorandum of

Understanding with the City of Newport Beach, reducing their allocation of beds

at the Costa Mesa Bridge Shelter from twenty-five (25) to twenty (20) and

adjusting their associated costs, accordingly.

1. 2nd Amendment Newport Beach Shelter MOU

Attachments:

2. Cost per Bed Analysis - FY 2025-26 Adopted Budget

PROVIDE DIRECTION TO STAFF TO EXPLORE TWO CITY BALLOT 25-583

INITIATIVES PERTAINING TO TRANSIENT OCCUPANCY TAX AND

BUSINESS LICENSE TAX

RECOMMENDATION:

Staff recommends the City Council:

1. Provide direction to staff to explore placement of potentially two ballot

initiatives in the November 2026 elections to consider an increase in the City of

Costa Mesa’s Transient Occupancy Tax (Hotel tax) and/or Business License

Tax.

1. Nov 2026 Ballot Measure timeline 11 05 25

Attachments:

EMPLOYMENT AGREEMENT FOR CITY MANAGER

25-596

RECOMMENDATION:

Consider and approve the proposed agreement: (Attachment 1) with Cecilia

Gallardo-Daly to serve as City Manager commencing December 2, 2025.

1. Employment Agreement

Attachments:

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT