TITLE:
title
AWARD THE MAINTENANCE SERVICES AGREEMENT FOR TREE MAINTENANCE SERVICES AND TREE CARE WITH WEST COAST ARBORISTS, INC.
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER (714) 754-5123
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Award the Maintenance Services Agreement (MSA) with West Coast Arborists, Inc. for tree maintenance services and tree care in the annual amount of $1,100,000, based on pricing provided through a cooperative agreement with the City of Rialto, for a term for an initial three-year period, effective December 1, 2024 - June 30, 2029, with the option of two one-year renewal period.
2. Authorize a ten percent (10%) contingency annually for emergency response, special events and other unforeseen costs, and approval for Consumer Price Index (CPI) escalation and de-escalation.
3. Authorize the City Manager or designee to execute the agreement and future amendments to this agreement within Council authorized limits.
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BACKGROUND:
The City of Costa Mesa maintains approximately 24,000 trees. The Public Works Department's Parks Maintenance section directs, monitors, and coordinates tree maintenance citywide. The maintenance consists of tree and palm trimmings, tree plantings, small tree care, tree removals, root pruning, arborist services, tree and tree canopy assessments, GIS tree inventory, and tree-related work associated with the City's curb and sidewalk projects. The City has contracted with West Coast Arborists, Inc. (WCA) for tree maintenance services for more than twenty-five (25) years. The City's current agreement with WCA had an initial term from December 1, 2019, through November 30, 2022. Subsequently, the City exercised two extension options, extending the final term of the agreement through November 30, 2024.
ANALYSIS:
Maintaining the City's urban fo...
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