TITLE:
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PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE DESIGN OF FIRE STATION NO. 4 TRAINING FACILITY
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Award a Professional Services Agreement to PBK Architects, Inc., 8163 Rochester Avenue, Suite 100, Rancho Cucamonga, California, for two years, with three one-year renewal periods, in an amount not to exceed $362,000.
2. Authorize the City Manager and the City Clerk to execute the agreement and any future amendments to the agreement within Council authorized limits.
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BACKGROUND:
Fire Station No. 4 Training Facility, located at 2300 Placentia Avenue, consists of a training tower built in 1966 inside a facility of approximately 1.4 acres. This training tower facility has exceeded its useful life and is no longer compliant with current standards, modern building codes, personnel capacity and training schedule demands, and is currently subject to periodic structural inspections and repairs.
Given the current conditions, it would be more cost effective to construct a new facility than to remodel the existing one. In addition, the Costa Mesa Fire and Rescue Division, through Assemblymember Cottie Petrie-Norris’ office, was able to secure $2.5 million in state funding for the reconstruction of the training grounds.
ANALYSIS:
The scope of work for this project consists of the preparation of complete construction documents and construction support for a new training tower facility, consisting of a fully equipped and operational turn-key prefabricated permanent structure of approximately 6,000 to 8,000 square feet on approximately 1.4 acres. The structure shall be designed and constructed in accordance with the City of Costa Mesa and Orange County Fire Authority (OCFA) Fire Station Development Standards. Moreover, the project includes a separate structure with restrooms and showers, replacement of approximately 55,000 square feet of asphalt and miscellaneous pavement with new concrete pavement, adjustment or relocation of all utilities, and implementation of run-off water reclamation system.
Staff advertised the project for architectural and engineering design services and received six proposals on January 6, 2023. All proposals were reviewed for compliance with the City’s Request for Proposals (RFPs), and evaluated based on project understanding, depth of experience, technical expertise, and associated factors.
After careful review of all proposals, Public Works and Fire and Rescue Division staff selected PBK Architects as the best qualified to perform the work. This firm exhibits a thorough understanding of the project scope and demonstrated they have the technical ability and expertise with similar projects completed in the Southern California area, including the design of Fire Station No. 2 currently in progress in Costa Mesa.
ALTERNATIVES:
The alternative to this Council action would be to reject all proposals, and re-advertise the project. Staff considers that this will not result in a better outcome and will delay the project.
FISCAL REVIEW:
$3.6 million is budgeted in FY 2022-23 for the design and construction for the Fire Station No. 4 Training Tower and Grounds Reconstruction Project. This includes $2.5 million in state grant funds received through Assemblymember Cottie Petrie-Norris.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and the proposed agreement and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goals:
• Strengthen the Public’s Safety and Improve the Quality of Life
• Maintain and Enhance the City’s Infrastructure, Facilities, Equipment, and Technology
CONCLUSION:
Staff recommends the City Council:
1. Award a Professional Services Agreement to PBK Architects, Inc., 8163 Rochester Avenue, Suite 100, Rancho Cucamonga, California, for two years, with three one-year renewal periods, in an amount not to exceed $362,000.
2. Authorize the City Manager and the City Clerk to execute the agreement and any future amendments to the agreement within Council authorized limits.