TITLE:
title
THIRD AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the Third Amendment (Attachment 1) to the Maintenance Services Agreement (MSA) with West Coast Arborists, Inc. (WCA), to provide maintenance of the City's urban forest, increasing the annual compensation by $150,000 for an annual not to exceed amount of $778,679.04.
2. Authorize the City Manager and City Clerk to execute the proposed amendment and future amendments to the MSA.
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BACKGROUND:
The City of Costa Mesa entered into a two (2) year agreement with WCA (Attachment 2) for comprehensive tree maintenance services on October 1, 2019, terminating on November 30, 2021 with the option to extend the term for one (1) successive two (2) year period. On December 1, 2021, the City and WCA entered the First Amendment to the agreement (Attachment 3) to exercise the two-year renewal period terminating on November 30, 2023. On February 17, 2022, the City and WCA entered into the Second Amendment to the Agreement (Attachment 4), increasing the annual compensation by $12,327.04 based on a Consumer Price Index increase of two percent (2%) for the 2021-2022 Fiscal Year, as permitted by the agreement.
ANALYSIS:
WCA has provided tree maintenance services to the City for over 20 years. The City has added over 700 new trees to its urban forest through Capital Improvement Projects (CIP) and through the Parkway Tree Planting Program since the beginning of the most recent agreement effective October 1, 2019. The newly planted trees require regular maintenance. As a result, staff requests City Council approval of the Third Amendment to the M...
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