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File #: 22-894    Version: 1
Type: Report Status: Agenda Ready
File created: 10/3/2022 In control: REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*
On agenda: 10/18/2022 Final action:
Title: APPROVAL FOR THE PURCHASE OF REPLACEMENT MOBILE DATA COMPUTERS (MDC)
Attachments: 1. Agenda Report, 2. 1. Quote for Replacement MDCs
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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TITLE:
title
APPROVAL FOR THE PURCHASE OF REPLACEMENT MOBILE DATA COMPUTERS (MDC)
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DEPARTMENT: Information Technology (I.T.) Department
PRESENTED BY: Steve Ely, I.T. Director
CONTACT INFORMATION: Steve Ely, I.T. Director, (714) 754-4891

RECOMMENDATION:
recommendation
Staff recommends the City Council:

1. Authorize the purchase of replacement Mobile Data Computers (MDC) for the Fire & Rescue Department based on pricing provided through the National Association of State Procurement Officials (NASPO) Value Point Master Agreement No. MNWNC-124 and California's Participating Addendum #7-15-70-34-023 for $168,331.76, with a 10% contingency ($16,833.18) for unforeseen costs, for a total not-to-exceed amount of $185,164.94.

2. Authorize the City Manager to execute the necessary documents for the purchase of the MDCs and associated hardware from CDCE, Inc., 22641 Old Canal Road, Yorba Linda, California, 92887.

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BACKGROUND:
The current Datalux MDCs, implemented in 2014, have reached their "end of life" and are no longer supported by the manufacturer as of December 2019. These systems are required; therefore, must be replaced.

Currently, MDCs are deployed in all Fire & Rescue Department vehicles, including support vehicles such as the Battalion Chiefs' and reserve units. The MDC is an integral piece of equipment allowing personnel in the field to communicate with the Dispatch Center and each other. They also allow personnel to access a variety of information and perform various tasks, which allows members to be more efficient and effective.
ANALYSIS:
When the Fire & Rescue Department determined the need to replace its aging MDCs, a search was conducted for cooperative agreements with vendors that could provide MDC solutions and services. The Department found the following vendors were awarded a computer cooperative agreement that could be used in the State of California:

* Panasonic
* Getac
* Dell

After comparing the vendor information, the Fire & R...

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