TITLE:
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ACCEPTANCE OF THE FIRE STATION NO. 3 IMPROVEMENTS AND REPAIRS PROJECT, CITY PROJECT NO. 21-06
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Accept the work performed by Urban Professional Builders, Inc., 157 El Nido Avenue, Pasadena, CA 91107, for the Fire Station No. 3 Improvements and Repairs Project, City Project No. 21-06, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one-year warranty period.
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BACKGROUND:
Fire Station No. 3, located in District 5 at 1865 Park Avenue, provides fire protection and emergency response services to the Costa Mesa community. The Fire Department's mission is to prevent the loss of life and property. In addition to combating fires, emergency responders at Fire Station No. 3 also tend to medical emergencies, motor vehicle accidents, rescue calls, and incidents involving hazardous materials.
For several years, Fire Station No. 3 has undergone maintenance issues and required repairs. Issues that needed to be addressed included preventing water seepage through the exterior walls, grading of the soil away from the fire station, relocating existing drainage pipes, performing concrete repairs, reconstructing new front driveway, conducting roof repair including drain spouts, and landscaping.
On October 5, 2021, a construction contract in the amount of $274,000 was awarded to Urban Professional Builders, Inc.
ANALYSIS:
The work required by the contract documents was completed on September 23, 2022 to the satisfaction of the City Engineer. The final contract cost amounted to $274,000, matching the awarded amount. A report of the final costs is included as Attachment 1.
A summary of the costs is as follows:
Original Contract Amount: $274,000
Final Quantity Adjustments: $ 0
Final Contract Cost: $274,000
As of this date, there are no Stop Notices filed against the monies due to Urban Professional Builders, Inc.
ALTERNATIVES:
This item is administrative in nature and there are no alternatives to be considered.
FISCAL REVIEW:
Project 21-06 was funded from the Capital Improvement Program (CIP) Funds (Fund 401) in the amount of $274,000.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
• Strengthen the Public’s Safety and Improve the Quality of Life
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by Urban Professional Builders, Inc., 157 El Nido Avenue, Pasadena, CA 91107, for the Fire Station No. 3 Improvements and Repairs Project, City Project No. 21-06, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one-year warranty period.