TITLE:
title
ACCEPTANCE OF THE FAIRVIEW ROAD HIGHWAY SAFETY IMPROVEMENT PROJECT, FEDERAL PROJECT NO. HSIPL-5312(102), CITY PROJECT NO. 19-10
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc., for the Fairview Road Highway Safety Improvement Project, Federal Project No. HSIPL-5312(102), City Project No. 19-10, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one-year warranty period.
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BACKGROUND:
On September 15, 2020, a construction contract in the amount of $1,230,000 was awarded to Hardy & Harper, Inc. for the Fairview Road Highway Safety Improvement Project, Federal Project No. HSIPL-5312(102), City Project No. 19-10. This Highway Safety Improvement Project (HSIP), partially funded by federal funds, seeks to improve traffic and pedestrian safety, and the project scope consists of parkway maintenance, street rehabilitation, and traffic improvements along Fairview Road between Adams Avenue to Baker Street.
These improvements included the following:
• Installation of a new traffic signal and pedestrian crossing at Village Way along Fairview Road.
• Installation of a median island along 1175 Fairview Road, near Baker Street at the Stater Bros. driveway, to prevent left-turns exiting the retail center.
• Parkway maintenance that reconstructed concrete curb and gutter, sidewalks, accessible curb ramps, and new sidewalks.
• Street rehabilitation that removed and reconstructed damaged pavement sections.
• Bicycle facilities consistent with the City’s Active Transportation Plan (ATP) to facilitate the efficient movement of both bicycle and pedestrian traffic.
• Green conflict zones, and improved markings and striping.
ANALYSIS:
The work required by the contract documents was completed on May 2, 2022 to the satisfaction of the City Engineer. The final construction amount is $1,177,847.10. A report of the final costs is included as Attachment 1.
A summary of the costs is as follows:
Original Contract Amount: $1,230,000.00
Final Quantity and Unit Cost Adjustment: ($ 52,152.90)
Final Contract Cost: $1,177,847.10
The final contract price reflects a 4.2% decrease to the original contract as a result of final quantity adjustments.
As of this date, there are no Stop Notices filed against the monies due to Hardy & Harper, Inc.
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Green Conflict Zone |
Crosswalk at Village Way |
ALTERNATIVES:
This item is administrative in nature and there are no alternatives to be considered.
FISCAL REVIEW:
The project was completed utilizing the Federal Grant Fund, Gas Tax Fund and the Capital Improvement Fund. The remaining balance of $52,152.90 will be returned to Gas Tax Fund balance.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project supports the following City Council Goal:
• Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc., for the Fairview Road Highway Safety Improvement Project, Federal Project No. HSIPL-5312(102), City Project No. 19-10, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one-year warranty period.