TITLE:
title
APPROVAL FOR THE PURCHASE OF SERVERS FOR LAND MANAGEMENT SYSTEM WITH DELL MARKETING, L.P.
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DEPARTMENT: INFORMATION TECHNOLOGY
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY, DIRECTOR 714-754-4891
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the use of NASPO ValuePoint Master Price Agreement (State of California) No. 15-70-34-003 with Dell Marketing, L.P. for the purchase of servers for the new Land Management System (LMS).
2. Approve and authorize the City Manager and City Clerk to execute the necessary documents to purchase servers for the new LMS System from Dell Marketing, L.P.
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BACKGROUND:
In 2017, staff determined the City's Land Management System, Permits Plus, no longer met the City's needs. In addition, there were no software upgrades available, and if the system were to fail, there would be no technical support provided. In November 2017, the City released a formal RFP solicitation for a complete LMS replacement. Six vendors submitted formal proposals; the evaluation panel reviewed the submissions, and ultimately recommended Tyler Technologies' Energov Solution to Council.
On October 1, 2019, Council authorized the City Manager and the City Clerk to execute an agreement with Tyler Technologies, Inc. to implement Energov Solution for the City.
The Energov Solution will provide a Citywide system that will serve all Departments that process applications, permits, licensing, and citations. Over the course of the project, the original specifications were determined not to be adequate, that the existing servers must be more robust to accommodate the growing needs of the project. Using best practices based on information from surrounding Cities, it was determined that six new servers are necessary to support the system.
ANALYSIS:
Six new servers are needed to run the new Land Management System due to increased resource requirements and the best practice of segregating t...
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