TITLE:
title
AWARD OF CITYWIDE TRAFFIC SIGNAL MAINTENANCE CONTRACT
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DEPARTMENT: PUBLIC SERVICES DEPARTMENT / TRANSPORTATION SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
CONTACT INFORMATION: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER (714) 754-5343
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the proposed Maintenance Services Agreement (MSA) with Yunex LLC for the maintenance of the City's traffic signals in an amount not to exceed $400,000 annually, for an initial term of three (3) years with two (2) one-year renewal options for a total of five years.
2. Approve a 10% contingency annually for unforeseen costs relating to the City's traffic signals.
3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.
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BACKGROUND:
On March 1, 2015, a contract was executed with Siemens Industry, Inc. to perform routine and extraordinary traffic signal maintenance services for the City's traffic operations equipment. The contract term was for a period of four (4) years with three (3) one-year extensions. On November 12, 2020, Siemens Industry announced that the signal maintenance branch of the company would be managed under a new name, Yunex, by the end of 2021. On December 7, 2021, Amendment No. 2 modified the contractor's name to Yunex LLC, a wholly owned subsidiary of Siemens Mobility, Inc. On February 17, 2022, Amendment No. 3 extended the term of the contract to June 30, 2022.
ANALYSIS:
In December 2021, a Request for Proposals (RFP) for the traffic signal maintenance services for the City was posted on the PlanetBids website. The necessary services include the performance of "routine" as well as "extraordinary" maintenance of the City's current 131 traffic signals, three (3) pedestrian hybrid beacons/fire station signals, 53 radar speed feedback signs, eight (8) flashing crosswalks, 47 Closed Circuit Television cameras, twe...
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