TITLE:
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RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT
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DEPARTMENT: INFORMATION TECHNOLOGY
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY (714) 754-4891
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve a 3-year renewal of the Microsoft Enterprise Agreement through Dell Technologies in the amount not-to-exceed $924,625.83 (payable in three equal annual payments of $308,208.61).
2. Authorize the City Manager to sign the agreement and any documents necessary to continue the City's participation in the program during the 3-year term.
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BACKGROUND:
As part of its current information technology practices, the City is upgrading and deploying core software in a timeframe that keeps software versions at or near current commercial release versions. This practice helps to ensure critical City software is current with security-related improvements and product enhancements.
The City entered into its first Enterprise Agreement with Microsoft through Compucom in 2015. SoftwareONE acquired Compucom in 2015.
The City renewed the three-year Enterprise Agreement in August 2018 and again in August 2021, This current agreement expires on August 31, 2024 (Attached); hence, a new agreement must be entered into for the next three year period.
During the life of the Enterprise Agreement, the City has saved money through volume purchasing and greatly simplified licensing that required only a few annual transactions. Software pricing is obtained through the County of Riverside's Master Microsoft Enterprise Agreement Number 8084445, Select Plus Agreement Number 7756479, Microsoft Premier, Unified, and MCSD Support Services (Licensing Solution Provider Agreement Number PSA-0001530) to achieve the most competitive pricing.
ANALYSIS:
Microsoft's Enterprise Agreement is a volume perpetual licensing program that enables organizations with a minimum of 250 qualified users or devices the flexibility to purchase cloud ser...
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