TITLE:
title
MAINTENANCE SERVICES AGREEMENTS FOR ON-CALL HVAC MAINTENANCE AND REPAIRS
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DEPARTMENT: PUBLIC WORKS DEPARTMENT /GENERAL SERVICES
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve and authorize the Interim City Manager and the City Clerk to execute a two-year Maintenance Services Agreement (MSA) to provide on-call Heating, Ventilation and Air-Conditioning (HVAC) mechanical automation system repairs and maintenance services, with three (3) one-year renewal periods, in an aggregate amount not to exceed $200,000 annually in a form as approved by the City Attorney to:
? FM Thomas
? Harbor Pointe
? Southland Industries
2. Authorize the Interim City Manager and the City Clerk to execute the agreements and any authorized amendments to the agreements.
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BACKGROUND:
The Building Maintenance section of the Public Works Department is responsible for the maintenance and repair of 160 pieces of HVAC equipment throughout City facilities, including rooftop units, package units, boiler pumps, fan coils, exhaust fans, and mini-split systems.
These HVAC units serve approximately 130,000 square feet of building and office space spanning across 16 facilities. Of these 16 facilities, there are eight (8) that operate 24/7, which include six (6) Fire Stations, the Police Department Headquarters and Communications Center, and the City's Bridge Shelter.
Proper and routine maintenance of HVAC systems is essential for several reasons, including optimizing energy efficiency, protecting employee health, and preserving the longevity of the equipment. As significant capital investments, HVAC systems require consistent upkeep to avoid costly replacements. Regular maintenance extends the lifespan of the components by ensuring that they are operating within their designed parameters. Neglecting maintenance ...
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