TITLE:
title
AWARD A PROFESSIONAL SERVICES AGREEMENT FOR THE EMERGENCY GENERATOR DESIGN SERVICES TO AYRES ASSOCIATES
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:
recommendation
Staff recommends the City Council:
Award a Professional Services Agreement (PSA) to Ayres Associates, 250 E. Olive Avenue, Suite 201, Burbank, CA 91502, for two (2) years for the architectural and engineering design services for the Emergency Generator Replacement Project in an amount not to exceed $124,283.
Authorize a ten percent (10%) contingency in the amount of $12,428 for unforeseen costs related to the project.
Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.
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BACKGROUND:
The Costa Mesa City Hall and Communications Building both utilize emergency generators to help power their respective buildings during a blackout or emergency. On January 9, 2025, strong winds triggered a power outage at City Hall, disabling electronic door access, computers, lights, and elevators. The City Hall generator turned on for a short period and then failed, resulting in complete loss of power to the building. While this outage did not affect Communications, that building’s generator is also outdated and prone to failure. In order to prevent potential disruptions to all dispatch and City Hall activities, design for the new emergency generators, accompanied by new diesel fuel tanks and fire suppression systems, is necessary. The Communications Building will also receive automatic and manual transfer switches.
Public Works has already purchased both emergency generators, diesel tanks, and automatic and manual transfer switches. The equipment is expected to arrive between late 2026 and early 2027.
The consultant is required to complete all tasks necessary to perfor...
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