TITLE:
title
APPROVE INCREASE IN PURCHASING AUTHORITY WITH PIVOT SOLUTIONS
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve and authorize the City Manager to execute change orders with Pivot Solutions LLC, dba: Maaco Store that would authorize an increase in purchase authority to $200,000 for vehicle paint and body repair services for the remainder of the current fiscal year and annually thereafter.
2. Approve an appropriation of $100,000 in the Equipment Replacement Fund (Fund 601) fund balance for additional paint and body repair services.
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BACKGROUND:
In order to maintain and repair over 300 items consisting of equipment, vehicles, and emergency response apparatus, the Equipment Maintenance section of the Public Works Department has secured a purchase order for services with Pivot Solutions LLC. The agreement, with an authorization limit of $100,000, was executed through a formal bidding process that met all requirements set forth in the City of Costa Mesa Municipal Code, Section 2-164(c) and all requirements set forth by the State of California.
ANALYSIS:
The Equipment Maintenance section has seen a significant increase in the number of vehicles requiring paint and body services as well as an increase in the types of services for each vehicle. As of today, the City has nearly expended its current contract and has vehicles in the queue for upcoming repair and services Additionally, the repair costs for new police interceptors are significantly higher than the older vehicles that were previously projected. The current $100,000 limit does not provide sufficient funding for all needed repairs for the current fiscal year.
Increasing the purchasing authority in the contract will allow the City to continue to provide services throu...
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