TITLE:
title
AUTHORIZE THE USE OF SOURCEWELL'S NATIONAL COOPERATIVE AGREEMENT WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF NEW AND REPLACEMENT CITY VEHICLES AND EQUIPMENT
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DEPARTMENT: PUBLIC WORKS DEPARTMENT, MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the use of Sourcewell's National Cooperative Agreement No. 091521-NAF (Attachment 1) with National Auto Fleet Group for the purchase of new and replacement City fleet vehicles - cars, vans, SUV's, trucks and related equipment - as approved during the annual budget process.
2. Authorize the City Manager and the City Clerk to execute all documents necessary to utilize the Sourcewell National Cooperative Agreement for one year with two one-year renewals authorized in respective annual budgets through FY 2024-25 for an annual not-to exceed amount of $2,000,000.
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BACKGROUND:
Consistent with past practices, new and/or replacement vehicle and equipment requests are evaluated during the annual budget process along with Equipment Maintenance staff recommendations.
The current vehicles and equipment budgeted for replacement have high mileage and usage, are in poor condition, and have severe mechanical issues. Other factors for consideration of replacement include obsolete parts availability, high maintenance, and repair costs. All the vehicles and equipment approved for replacement have exceeded their anticipated service lives.
ANALYSIS:
The purchase of these vehicles and equipment will upgrade the City's fleet of operable vehicles and will facilitate the transport of material and passengers, thereby improving the City's ability to serve the community and its stakeholders. The continual breakdowns and repairs of vehicles being considered for replacement exemplifies the necessity of this purchase...
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