TITLE:
title
AMENDMENT OF THE MICROSOFT ENTERPRISE AGREEMENT RENEWAL
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DEPARTMENT: INFORMATION TECHNOLOGY
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY (714) 754-4891
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the purchase of additional Microsoft Enterprise subscription licenses through Dell Technologies in the amount of $36,383.
2. Authorize the City Manager to approve and execute future purchases of additional licenses for staff hires, not to exceed a total amount of $94,248.
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BACKGROUND:
As part of its information technology practices, the City typically upgrades and deploys core software in a timeframe that keeps software versions at or near current commercial release versions. This practice helps to ensure critical City software is current with security-related improvements and product enhancements.
In August 2024, the City Council approved and renewed the three-year Microsoft Enterprise Agreement. This agreement expires on August 31, 2027.
During the life of the Microsoft Enterprise Agreement, the City has saved money through volume purchasing and greatly simplified licensing that required only a few annual transactions. Software pricing is obtained through the County of Riverside's Master Microsoft Enterprise Agreement Number 8084445, Select Plus Agreement Number 7756479, Microsoft Premier, Unified, and MCSD Support Services (Licensing Solution Provider Agreement Number PSA-0001530) to achieve the most competitive pricing.
ANALYSIS:
Microsoft's Enterprise Agreement is a volume subscription licensing program that enables organizations with a minimum of 250 qualified users or devices the flexibility to purchase cloud services, and software licenses and updates under one agreement at a lower price than when purchased individually. This program includes Software Assurance, Microsoft's enhanced software maintenance package. The City's current Enterprise Agreement is through Dell T...
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