TITLE:
title
COMPUTER SYSTEM REPLACEMENT PROGRAM
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DEPARTMENT: INFORMATION TECHNOLOGY
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY, DIRECTOR (714) 754-4891
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the use of the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Master Program Agreement with Dell Technologies.
2. Approve the purchase of 150 computer systems to replace existing end-of-life computers.
3. Authorize the Interim City Manager, or designee, to execute a purchase order with Dell Technologies in the amount of $220,349.
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BACKGROUND:
On June 4, 2019, City Council approved the Computer System Replacement Program. The Information Technology (IT) Department replaced 760 obsolete computer systems over three phases with the project being completed in 2022. The warranty for these computers expired in 2024. The obsolete devices are prone to issues and causes IT Staff to have to troubleshoot and/or make repairs as much as they can. In addition to dedicating time for repairs, some replacement parts are no longer produced or prove costly after five (5) years.
Computer systems are the most utilized pieces of equipment in the City, and replacing them with new, updated devices will allow employees to be more efficient in their daily duties and provide the assurance that data will not be lost due to aging equipment. In addition, the City has extended the manufacturer's warranty from three (3) years to five (5) years to ensure the systems perform over their expected lifespan of five (5) years.
ANALYSIS:
The City's existing computer systems are outdated and need to be replaced based on a 5-year replacement schedule. Repairing the devices is not dependable as parts may be discontinued, obsolete, or too costly to purchase. Technology changes rapidly, and the old devices will stop being supported by the latest operating systems, applications, and the manufa...
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