TITLE:
title
PROFESSIONAL SERVICE AGREEMENT FOR THE ACQUISITION OF A NEW ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM.
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DEPARTMENT: FINANCE DEPARTMENT AND INFORMATION TECHNOLOGY DEPARTMENT
PRESENTED BY: CAROL MOLINA, FINANCE DIRECTOR AND STEVE ELY, INFORMATION TECHNOLOGY DIRECTOR
CONTACT INFORMATION: CAROL MOLINA, FINANCE DIRECTOR, (714) 754-5243, AND STEVE ELY, INFORMATION TECHNOLOGY DIRECTOR, (714) 754-5154
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve and authorize the Master Services Agreement and Statement of Work, to Denovo Ventures, LLC, for Oracle ERP implementation services for $2.9 million, for a five-year term, effective August 5, 2025 - August 4, 2030; a Managed Services Service Order for a Managed Services Post Go-Live for $0.2 million per term, with an additional term; if needed.
2. Approve and authorize the Ordering Document with Denovo Ventures, LLC for Oracle Cloud ERP subscription licensing, $285,000 annually per year, for $1.4 million, for a five-year term, effective August 5, 2025 - August 4, 2030, with option two (2) one-year renewals.
3. Approve and authorize the Cloud Services Agreement with Oracle America, Inc.
4. Authorize a ten percent (10%) contingency in the amount of $310,000 for unforeseen costs related to the project.
5. Authorize the Interim City Manager and the City Clerk to execute the PSA and within budget limits any future amendments to the agreement.
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BACKGROUND:
A core objective of the City Council's Strategic Plan is to achieve long-term fiscal sustainability while preserving and improving the condition of city-owned facilities, equipment, and technology systems. To advance this goal, the City adopted an Information Technology Strategic Plan (ITSP), which outlines key priorities to modernize operations, improve service delivery, and foster innovation across departments. The ITSP includes targeted initiatives that address immediate business needs and replace aging software ...
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