TITLE:
title
UPGRADES TO AUDIO/VISUAL EQUIPMENT AND BROADCAST SYSTEM
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DEPARTMENT: CITY MANAGER'S OFFICE
PRESENTED BY: TONY DODERO, PUBLIC INFORMATION OFFICER
CONTACT INFORMATION: TONY DODERO, PUBLIC INFORMATION OFFICER (714) 754-5288
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the Professional Services Agreement with Triton Technology Solutions, Inc. for audio/visual and broadcasting system upgrades for the Council Chambers, Control Room, Community Room, and Conference Room 1A, pursuant to CMMC 2-171(b).
2. Authorize the City Manager and City Clerk to execute the agreement and any future authorized amendments to the agreement.
3. Approve a budget appropriation of $238,250 from available fund balances in the Information Technology Replacement Fund 603.
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BACKGROUND:
Designing a New A/V Equipment and Broadcasting System
On December 3, 2013, the City Council: (1) approved designating $1.6 million to upgrade the City's audio/visual equipment and broadcast system used to facilitate and broadcast public meetings that are routinely conducted in the Council Chambers and (2) directed City staff to issue a Request for Proposals (RFP) for this designation.
Due to the specialized nature of the designs, on December 7, 2015, the City entered into a Professional Services Agreement with Triton Technology Solutions, Inc. (Triton) for $136,125 to provide professional engineering services to design the RFP bid specifications, which was expanded to include the Council Chambers, Control Room, Community Room, and Conference Room 1A. The design encompassed a vast and integrated audio/visual and broadcasting system, whose various components can be distinguished generally as follows:
* Audio equipment
* Camera equipment
* Presentation displays
* Computer displays and accessories
* Furniture, racks, and power distribution units
* Voting system
* Lighting equipment and system
* Production switchers and routers
* System storage, servers, a...
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