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SPECTRUM ENTERPRISE SERVICE AGREEMENT
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DEPARTMENT: INFORMATION TECHNOLOGY
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY, DIRECTOR (714) 754-4891
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the 5-year Spectrum Enterprise Service Agreement between the City of Costa Mesa and Charter Communications Operating LLC, on behalf of subsidiary Spectrum Enterprise, for the continued network connections between City Hall and all of the remote sites throughout the City, commencing on November 1 2024, through October 31, 2029.
2. Approve the Service Order in the annual amount of $209,889 (paid in monthly installments of $17,490.68).
3. Authorize the City Manager and the City Clerk to execute the agreement.
4. Authorize the City Manager or designee to accept and execute future amendments including any potential increase in services and equipment as long as the amendments are within the appropriated budget.
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BACKGROUND:
On October 23, 1998, the City of Costa Mesa executed a 20-year Franchise Agreement with MediaOne of Costa Mesa, Inc. (MediaOne). On April 19, 1999, the City and MediaOne entered into a Communications Network Lease and Maintenance Agreement for fiber for the purpose of providing the City with an infrastructure to facilitate telecommunications within the City (Agreement). The communications network is solely dedicated for use of City communications services. The fiber runs between City Hall and all remote sites. The Agreement expired on October 22, 2018. Prior to the expiration of the Agreement, due to acquisitions, Charter Communications Operating LLC, on behalf of subsidiary Spectrum Enterprise, took over the management of the Agreement.
On August 20, 2018, City Council approved a new Agreement with Charter Communications (Spectrum) in the annual amount of $189,792. That Agreement expired on October 22, 2023. Spectrum is now billing us on a month-to-month basis.
ANALYSIS:
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