TITLE:
title
SCHOOL CROSSING GUARD SERVICES
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DEPARTMENT: PUBLIC WORKS DEPARTMENT /TRANSPORTATION SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER, (714) 754-5343
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve proposed Amendment No. 3 to the Professional Services Agreement (PSA) with All City Management Services (ACMS), increasing the maximum compensation by $25,000 for school crossing guard services for the 2022-23 school year, for a total not-to-exceed amount of $254,027.63.
2. Authorize the City Manager and the City Clerk to execute the amendment and future authorized amendments to the Professional Services Agreement.
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BACKGROUND:
ACMS has provided school crossing guard services for the City since 2001, at fifteen (15) locations adjacent to twelve (12) elementary schools. The City entered into its current agreement with ACMS on August 1, 2019 (Attachment 2). The agreement had an initial term ending on July 31, 2022, with the option to renew for up to two (2) terms of one (1) year each. The Acting City Manager authorized the first renewal, extending the term of the agreement through July 31, 2023. On September 19, 2022, Amendment No. 2 (Attachment 3) was authorized by the Acting City Manager to increase the Contractor’s compensation per the current agreement with ACMS based on an increase to the Consumer Price Index (CPI) for All Urban Consumers for the Los Angeles-Long Beach-Anaheim area.
During its regular meeting on June 7, 2022, the City Council added a school crossing guard to be stationed at College Park Elementary School as part of the FY 2022-23 budget adoption at the cost of $15,000.
ANALYSIS:
The school crossing guard at College Park Elementary has been added to the school crossing guard services provided to the City by ACMS and has been in place since the beginning of the 2022-23 school year.
Staff requests increasing the maximum compensation to the ACMS agreement for the approved $15,000 for the additional school crossing guard for College Park Elementary School.
Staff also requests approval of an additional increase of $10,000 to the annual contract cost for additional services on an as-needed basis, such as summer programs, for future fiscal years.
ALTERNATIVES:
One alternative is to not approve Amendment No. 3 to the Professional Services Agreement with ACMS. However, this will result in a loss of crossing guard services during the FY 23-24 school year since the contract maximum for FY 22-23 would be exceeded.
FISCAL REVIEW:
The cost for the additional school crossing guard in the amount of $15,000 was approved during the FY 22-23 budget adoption. The additional requested increase for as-needed services will be funded from the department’s operating budget when additional services are requested.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report, prepared the proposed amendment and approves them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
• Strengthen the Public’s Safety and Improve the Quality of Life
CONCLUSION:
Staff recommends the City Council:
1. Approve proposed Amendment No. 3 (Attachment 1) to the Professional Services Agreement (PSA) with All City Management Services (ACMS), increasing the maximum compensation by $25,000 for school crossing guard services for the 2022-23 school year, for a total not-to-exceed amount of $254,027.63.
2. Authorize the City Manager and the City Clerk to execute the amendment and future authorized amendments to the Professional Services Agreement.