TITLE:
title
SERVICES AGREEMENT FOR PUBLIC SAFETY HELICOPTER SUPPORT BETWEEN THE CITY OF HUNTINGTON BEACH AND THE CITY OF COSTA MESA
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DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: JASON CHAMNESS, CAPTAIN
CONTACT INFORMATION: JASON CHAMNESS, (714) 754-5272
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the Services Agreement for public safety helicopter support services between the City of Huntington Beach and the City of Costa Mesa for three years in an amount not to exceed $300,000 annually.
2. Approve the Consumer Price Index (CPI) annually and adjust the contract accordingly.
3. Authorize the City Manager to execute the Services Agreement, in substantially the form as attached and in such final form as approved by the City Attorney, and future amendments to the Agreement.
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BACKGROUND:
Since June 2011, the City has contracted with the City of Huntington Beach for public safety helicopter support services. The Huntington Beach Air Support Unit (ASU) maintains three MD530F helicopters, which serve the City of Costa Mesa and neighboring cities. Huntington Beach employs two full-time mechanics responsible for performing the majority of the scheduled maintenance and unscheduled repairs. Since 2011, the ASU has provided Costa Mesa with acceptable coverage by responding to and assisting on calls for service when appropriate. Further, the ASU has been responsive to Police patrol check requests, Fire Department requests, and other specialized assignments. The current agreement with Huntington Beach expired on June 30, 2024.
ANALYSIS:
The Huntington Beach ASU has been providing air support patrol services to the City of Costa Mesa for the past 13 years. This partnership has allowed the ASU pilots to become knowledgeable in our City orientation including the City’s hundred block system and major landmarks. Their expertise allows them to respond to Police assistance requests during critical incidents quickly. ASU has also built a solid working relationship with staff to assist with crime reduction efforts by assisting patrol with checking identified locations. For these reasons, it would be beneficial to continue partnering with the Huntington Beach ASU.
In anticipation of the expiration of the public safety helicopter support Services Agreement, the City received a proposal from the City of Huntington Beach for public safety helicopter support services (Attachments 1). The proposal for these services would cost a not-to-exceed $300,000 a year, at a rate of $850 per hour of service.
Based on purchasing guidelines, Section 2-165(b)(7) of the Costa Mesa Municipal Code, formal bidding procedures do not apply to purchases and services obtained from or through an agreement with any governmental, public or quasi-public entity.
ALTERNATIVES:
The City Council could choose not to approve the Services Agreement with City of Huntington Beach; however, the City would not have access to daily public safety helicopter support services and would be limited to emergency air support services only through the County with no preferential response as offered by Huntington Beach.
FISCAL REVIEW:
Funding for this agreement is included in the Police Department’s 2024-2025 fiscal year adopted budget in the General Fund (101).
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approved it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports City Council Objective:
Strengthen public safety and keep the community safe, facilities, equipment, and technology.
CONCLUSION:
Staff recommends City Council:
1. Approve the Services Agreement for public safety helicopter support services between the City of Huntington Beach and the City of Costa Mesa for three years in an amount not to exceed $300,000 annually.
2. Approve the Consumer Price Index (CPI) annually and adjust the contract accordingly.
3. Authorize the City Manager to execute the Services Agreement, in substantially the form as attached and in such final form as approved by the City Attorney, and future amendments to the agreement.