TITLE:
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PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE COSTA MESA SKATE PARK EXPANSION
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5633
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) to David Volz Design Landscape Architects, Inc., 151 Kalmus Drive, Suite M8, Costa Mesa, California in the amount of $287,476 for the design of the Costa Mesa Skate Park located at 900 Arlington Drive, Costa Mesa, and authorize the City Manager and the City Clerk to execute the PSA.
2. Authorize a ten percent (10%) contingency in the amount of $28,748 in order to cover additional work or unforeseen circumstances.
3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement within Council authorized limits.
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BACKGROUND:
The City of Costa Mesa currently has one of the most popular skate parks in Orange County. The success of the existing skate park is demonstrated by the significant number of users who frequent the park. It provides a total skateboarding area of approximately 15,000 square feet and features a combination of street elements, bowls, and transition areas.
The existing skate park is frequented by the local skating community and is enjoyed by skaters of all ages. A great need exists for a dedicated area for beginning skaters and an expanded area for new elements. The ultimate goal is to expand the current skate park facility by approximately 15,000 square feet to ensure that it remains a modern, top-notch, and state-of-the-art skate park facility that can serve as a signature destination in the region and cater to users of all ages and skill levels.
In order to procure the services of a highly qualified firm with a specialty in skate park design and construction, the City issued a Request for Proposals (RFP) to assist the City with the design and construction support phases of this project.
The scope of professional services includes extensive community outreach, presentations to Commissions and the City Council; preparation of conceptual and schematic designs, plans, specifications and cost estimates; bid assistance services; construction support; and other professional services necessary to complete the project.
ANALYSIS:
Staff advertised the project for architectural and engineering design services on July 12, 2023, and received four (4) proposals on August 14, 2023.
After careful review of the proposals, staff found David Volz Design (DVD) is well qualified to perform the identified services at a competitive price of $287,476. The submitted proposal represented a thorough understanding of the project, complied with City specifications, offered innovative approaches to providing the services which includes partnering with Spohn Ranch Skateparks, a highly reputable skatepark design and build firm, and documents technical ability and experience with similar projects. Staff has determined the proposed cost for consultant services to be reasonable for meeting the City’s requirements as listed in the scope of services. The cost for services is competitive and within industry standards for these specialized architectural and engineering services.
DVD has prepared plans and specifications for several projects in the City including the award-winning Lions Park Playground Project, Harbor Boulevard Beautification Project and the Harbor Boulevard Bike Trail. In addition, DVD also completed the design of improvements for Smallwood Park, and the master plan for Brentwood Park. Spohn Ranch Skateparks designed and built several skateparks locally and is recognized in the skating community for its projects.
Therefore, staff recommends that the City Council award a Professional Services Agreement (PSA) to DVD (Attachment 1).
ALTERNATIVES:
The alternative would be to reject all proposals, re-advertise, and re-evaluate new proposals. Staff has determined that this will not result in a better outcome and will delay the project.
FISCAL REVIEW:
There is adequate funding available for this contract. The City received Federal American Rescue Plan Act (ARPA) funds in the amount of $2,000,000 through Supervisor Katrina Foley and the County of Orange for the design and construction for this project. The City Council included this funding as part of the Fiscal Year 2023-24 budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and the proposed PSA and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
• Strengthen the Public’s Safety and Improve the Quality of Life
CONCLUSION:
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) to David Volz Design Landscape Architects, Inc., 151 Kalmus Drive, Suite M8, Costa Mesa, California in the amount of $287,476 for the design of the Costa Mesa Skate Park located at 900 Arlington Drive, Costa Mesa, and authorize the City Manager and the City Clerk to execute the PSA.
2. Authorize a ten percent (10%) contingency in the amount of $28,748 in order to cover additional work or unforeseen circumstances.
3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement within Council authorized limits.