TITLE:
title
PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR THE RECONSTRUCTION OF FIRE STATION NO. 2
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) to Accenture Infrastructure and Capital Projects LLC, 300 Spectrum Center Drive, Suite 1400, Irvine, California, in an amount not to exceed $1,774,775 for construction management services for the reconstruction of Fire Station No. 2, with an initial allocation of $225,000 and the remaining allocation following successful issuance of bond for Fire Station No. 2 Reconstruction Project.
2. Authorize a ten percent (10%) contingency in the amount of $177,477 for unforeseen costs related to the project.
3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement.
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BACKGROUND:
Fire Station No. 2, located at 800 Baker Street, provides fire protection and emergency response services to the Costa Mesa community. The Fire Department's mission is to prevent the loss of life and property. In addition to responding to fires, Fire Station No. 2 also responds to medical emergencies, motor vehicle accidents, rescue calls, and incidents involving hazardous materials.
For several years, Fire Station No. 2 has undergone maintenance and service issues and requires complete overhaul and reconstruction. Issues that need to be addressed include electrical and mechanical upgrades; heating, ventilation, and air conditioning improvements; modernization of life-safety fire equipment and communications; improved parking facilities; enhancements to the living quarters; improved landscaping; and structural and architectural advancements that adhere to current building codes and regulations.
Fire Station No. 2 has exceeded its useful life and is not compliant with current standards and specifications, underserves current personnel capacity demands, and does not provide gender-neutral accommodations. On February 15, 2022, the City Council approved a design services contract for Fire Station No. 2. A community meeting was held on August 27, 2024, to present conceptual alternatives, and this was followed by a presentation to City Council on October 15, 2024.
The design of the new approximately 9,400 square foot Leadership in Energy and Environmental Design (LEED) Gold station is well underway to provide improved infrastructure for Fire Department operations. The new station will provide increased gender-neutral living quarters, an enlarged apparatus bay, utility, dining, medical, and storage rooms, improved site circulation, new mechanical, electrical, and plumbing systems. The construction of the new station is estimated at $12 million with an anticipated duration of three (3) years including pre and post construction activities. The recommended construction management firm will begin work immediately to perform a constructability review of the reconstruction plans and specifications and a general contractor pre-qualification process.
ANALYSIS:
The scope of services for this project consists of construction management services working closely with City staff for the duration of construction in addition to pre-and-post construction activities including the implementation of temporary living and operating quarters for fire personnel onsite during the reconstruction. Services also include review of the construction documents prior to construction bid, constructability analysis, review and analysis of general contractor bid proposals, construction conformance and quality oversight, document control, utility coordination, specialty inspection, geotechnical engineering and materials testing, resolution of day to day construction issues, requests for information and submittal review and management, change control management, labor compliance monitoring, ensuring schedule adherence, building commissioning and operational testing plans, LEED enhanced commissioning, and claims resolution.
On December 19, 2024, the City issued Request for Proposal (RFP) No. 25-14 for construction management services and received eleven (11) responsive proposals on January 15, 2025. All proposals were reviewed for compliance with the City’s Request for Proposals (RFPs), and the consultants were evaluated based on project understanding, depth of experience, technical expertise, and various qualifying factors.
After careful review and evaluation of all proposals, staff determined that Accenture Infrastructure and Capital Projects LLC is well qualified to perform the construction management services for the reconstruction of Fire Station No. 2. The firm exhibits a thorough understanding of the project scope and has demonstrated in having the technical ability and expertise with similar projects completed in Southern California. Staff determined the proposed cost for consultant services to be reasonable for meeting the City’s requirements as listed in the scope of services. The cost of services is competitive and within industry standards for these specialized services.
ALTERNATIVES:
The City Council could reject all proposals, re-advertise, and re-evaluate new proposals. Staff has determined that this will not result in a better outcome and will delay the project.
FISCAL REVIEW:
A portion of the funding for this project, for the required pre-construction activities, is available in the Fiscal Year 2024-25 Capital Improvement Program Budget in the Capital Improvement Fund (Fund 401). The Finance Department and the Public Works Department are in a consorted effort to issue a bond for the construction phase of the project. The remaining funding will be appropriated using the secured bond funds. The requested ten percent (10%) contingency for unforeseen costs is also available in the project budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and the proposed PSA (Attachment 1) and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project works toward achieving the City Council goal to strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) to Accenture Infrastructure and Capital Projects LLC, 300 Spectrum Center Drive, Suite 1400, Irvine, California, in an amount not to exceed $1,774,775 for construction management services for the reconstruction of Fire Station No. 2, with an initial allocation of $225,000 and the remaining allocation following successful issuance of bond for Fire Station No. 2 Reconstruction Project.
2. Authorize a ten percent (10%) contingency in the amount of $177,477 for unforeseen costs related to the project.
3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement.