CITY OF COSTA MESA - File #: 25-622

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ACCEPTANCE OF THE COSTA MESA POLICE DEPARTMENT FLOOR REPLACEMENT PROJECT, CITY PROJECT NO. 24-05

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DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES DIVISION

PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR

CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029

RECOMMENDATION:

recommendation

Staff recommends the City Council:

1. Accept the work performed by Interior Resources, Inc., dba Commercial Interior Resources, Inc. (CIR) for the Costa Mesa Police Department Floor Replacement Project, City Project No. 24-05, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

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BACKGROUND:

On March 18, 2025, City Council awarded a construction contract for $335,000 to CIR for the Police Department Floor Replacement Project, City Project 24-05.

The scope of work for this project consisted of removing the existing flooring in the basement hallway and the east wing of the first floor and replacing it with new vinyl tile, placing new vinyl tile over all other existing flooring on all floors, and removing all existing carpeting and replacing it with new carpeting on all floors. In addition, the existing gym flooring was replaced, the rubber stair tread on the south stairwell was replaced, the rubber base throughout the entire facility was replaced, and the jail office flooring was removed and replaced with vinyl tile.

ANALYSIS:

The contractor, CIR, completed all flooring demo and removal, floor sanding, cleaning and preparation, and floor, stairwell flooring, and rubber base installation two (2) weeks ahead of schedule. A separate contract completed the painting of the Police Department facility following flooring installation.

The work required by the project was completed on October 15, 2025, to the satisfaction of the Deputy Public Works Director and the City Engineer, with a final contract cost of $335,000. A report of the final costs is included as Attachment 1.

A summary of the costs is as follows:

Approved Contract Cost: $335,000.00

Total Project Cost: $329,449.07

Final Quantity Adjustments: $ 0.00

Final Contract Cost: $329,449.07

Remaining Balance: $5,550.93

As of this date, there are no Stop Notices filed against the monies due to CIR.

BEFORE AFTER

ALTERNATIVES:

This item is administrative in nature, and there are no alternatives to be considered.

FISCAL REVIEW:

The total cost of the Police Department Floor Replacement Project of $329,449.07 was funded out of the Capital Improvement Fund (Fund 401).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This completed project supports the following City Council goal:

• Maintain and enhance the City’s facilities, equipment and technology.

CONCLUSION:

Staff recommends the City Council:

1. Accept the work performed by CIR for the Costa Mesa Police Department Floor Replacement Project, City Project No. 24-05, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.