TITLE:
title
ACCEPTANCE OF THE ADAMS AVENUE PAVEMENT REHABILITATION PROJECT, CITY PROJECT NO. 23-07
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, CA 92879 for the Adams Avenue Pavement Rehabilitation Project, City Project No. 23-07, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.
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BACKGROUND:
On March 19, 2024, the City Council awarded a construction contract to All American Asphalt, Inc. for the Adams Avenue Pavement Rehabilitation Project, City Project No. 23-07.
The limits of street pavement rehabilitation improvements included Adams Avenue from Royal Palm Drive to the Santa Ana River, as well as along Royal Palm Drive from Adams Avenue to Elm Avenue. A location map is shown as Attachment 1. The scope of work for the project consisted of street pavement rehabilitation, bicycle facility markings and enhancements, upgraded street markings, and median improvements.
In addition, this was the first project to be administered by the City’s Community Workforce Agreement (CWA). The goal of the CWA is to develop opportunities for qualified locally hired individuals and veterans for construction of the City’s various Capital Improvement Projects (CIPs).
ANALYSIS:
The work required by the contract documents was completed on October 10, 2024, to the satisfaction of the City Engineer. Street pavement rehabilitation included removal and reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and adjusting utility and manhole covers to grade. Improved Class II bicycle lanes were installed with green conflict zones including highly visible crosswalks at major intersections. These striping improvements are consistent with the City’s Active Transportation Plan (ATP) in achieving connectivity and expanding the City’s growing bicycle networks.
The final contract cost amounted to $2,133,537.64. A detailed summary of the final costs is included as Attachment 2.
The cost breakdown is as follows:
Original Contract Amount: $2,327,723.20
Final Quantity Adjustments: ($ 194,185.56)
Final Contract Cost: $2,133,537.64
Final adjustment quantities totaling $194,185.56 resulted in an 8.3% decrease in the final construction amount.
As of this date, there are no stop notices filed against the monies due to All American Asphalt, Inc., and staff recommends that the City Council accept this project as complete.
The final CWA Administration report compiled by the City’s consultant, The Solís Group, is included as Attachment 3. Data reflecting the local hires for this project are shown on pages 4 through 6 in Attachment 3. Although the local hire goal was 35%, the City’s contractor, All American Asphalt, made a “good-faith effort” in achieving a local hire goal of 32.32%. The slight shortfall can be attributed to the lack of both local and veteran workers.
ALTERNATIVES:
This item is administrative in nature, and there are no alternatives to be considered.
FISCAL REVIEW:
The project was financed through the Road Maintenance and Rehabilitation Account (RMRA) Fund 251.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project worked toward achieving the following City Council goal:
• Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, CA 92879 for the Adams Avenue Pavement Rehabilitation Project, City Project No. 23-07, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.