TITLE:
title
AWARD THE PURCHASE OF BATTING CAGES FOR THE TEWINKLE ATHLETIC COMPLEX
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 754-5123
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the purchase of materials for two (2) bullpen/batting cages to be installed at the TeWinkle Athletic Complex through Civic Buys Cooperative Agreement #3570 with The KYA Group.
2. Authorize the City Manager to execute the necessary documents for the purchase of bullpen/batting cage materials for $154,246 from The KYA Group.
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BACKGROUND:
TeWinkle Park is a 49-acre park dedicated in 1965 in honor of the first mayor of the City of Costa Mesa, Charles TeWinkle. The TeWinkle Athletic Complex (Complex) located within the footprint of the park, is a 6-acre sports complex featuring one (1) baseball field and three (3) softball fields. The fields serve as a focal point for both recreational and competitive leagues. The Complex is utilized by organizations such as Costa Mesa Pony, Costa Mesa Little League, Newport Harbor Baseball Association, Newport Harbor High School Baseball, Estancia High School Baseball, and Newport Mesa Girls Softball. Field use at the Complex for Fiscal Year 2023-24 across all programs included 184 teams and 8,527 players/users from 32 unique organizations. This broad and diverse participation illustrates the field’s importance to the community and highlights its capacity to serve a variety of sporting interests, making these fields a valuable community resource.
The addition of batting cages has been a highly requested amenity that would improve and modernize the complex. Included in the City’s current adopted Fiscal Year 2024-25 Capital Improvement Budget is funding to add batting cages to the TeWinkle Athletic Complex.
ANALYSIS:
Batting cages offer a controlled environment for players to practice hitting and improve their hand-eye coordination, strength, and timing. This controlled environment allows other players to focus on fielding practice on the fields without the concern of stray balls or mishits from batting practice.
Staff identified a cooperative agreement through Civic Buys with The KYA Group for the purchase of all materials needed for the installation of two (2) batting cages. Purchasing the material through The KYA Group meets all requirements set forth in the City of Costa Mesa’s Purchasing Policy and all requirements set forth by the State of California relating to regional cooperative purchasing agreements. This process ensures that the City still receives the lowest available pricing, and meets the competitive bid process requirements. The City has utilized other cooperative agreements successfully for several previous related purchases.
The KYA Group quote totals $154,246.18, which includes all parts, equipment, plans, and delivery. A separate construction contract will be executed thereafter for the installation of the batting cages.
ALTERNATIVES:
The City Council could choose not to authorize the use of the national cooperative agreement with The KYA Group. This will require staff to initiate a formal bidding process, which will take significantly more time to complete. In addition, formal bidding may not result in lower prices than the proposed Civic Buys pricing.
FISCAL REVIEW:
The total amount of the contract will not exceed $154,246.18. The funding is available in the Fiscal Year 2024-25 Capital Improvement Fund (Fund 401) for this project.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goals:
• Strengthen the Public’s Safety and Improve the Quality of Life.
• Maintain and enhance the City’s facilities, equipment and technology.
CONCLUSION:
Staff recommends the City Council:
1. Authorize the purchase of materials for two (2) bullpen/batting cages to be installed at the TeWinkle Athletic Complex through Civic Buys Cooperative Agreement #3570 with The KYA Group.
2. Authorize the City Manager to execute the necessary documents for the purchase of bullpen/batting cage materials for $154,246 from The KYA Group.