TITLE:
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ACCEPTANCE OF THE FAIRVIEW ROAD ACTIVE TRANSPORTATION AND REHABILITATION PROJECT, CITY PROJECT NO. 25-10, STATE PROJECT NO. CRASL-5312(106)
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/TRANSPORTATION SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PAUL MARTIN, TRANSPORTATION SERVICES MANAGER, (714) 754-5343
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc., 32 Rancho Circle, Lake Forest, California 92630, for the Fairview Road Active Transportation and Rehabilitation Project, City Project No. 25-10, State Project No. CRASL-5312(106), and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.
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BACKGROUND:
On September 2, 2025, the City Council awarded a construction contract to Hardy & Harper, Inc. for the Fairview Road Active Transportation and Rehabilitation Project (Project).
The Project repaved the roadway and implemented innovative pedestrian and bicycle safety improvements along Fairview Road between Fair Drive and Newport Boulevard. The project installed new Class IV Cycle Track bikeways and the City’s first bicycle signal at the intersection of Fairview Road and Wilson Street. A new Pedestrian Hybrid Beacon (HAWK) was installed to create a designated mid-block crosswalk across Fairview Road near Loyola Drive, improving connectivity to College Park Elementary School. The City’s first bus boarding islands were installed at the bus stops adjacent to the Pedestrian Hybrid Beacon for improved transit efficiency and pedestrian safety. Other improvements included median improvements, new landscaping and irrigation, new accessible curb ramps and adjustment of utility and manhole covers to grade.
ANALYSIS:
Construction of the Project is now complete. All work required by the contract documents was completed on September 22, 2026, to the satisfaction of the Transportation Services Manager and the City Engineer. The final contract cost amounted to $2,907,674.38. A report of the final costs is included as Attachment 1.
A summary of the costs is as follows:
Original Contract Amount: $ 2,860,000.00
Total Cost of Change Orders: $ 178,083.28
Final Quantity Adjustments: $ (130,408.90)
Final Contract Cost: $ 2,907,674.38
Change orders were issued to the contractor to address construction items including:
• Additional sidewalk and concrete restoration beyond the original project scope,
• Adjustments at the new crosswalk south of Fair Drive to address varying roadway grades,
• Revisions to the intersection of Fairview Road and Wilson Street to address the blocked traffic signal conduit, and
• Minor in-field construction adjustments to align with existing conditions.
The final contract cost of $2,907,674.38 reflects a $47,674.38 (or 1.7%) increase above the original contract amount as a result of final quantity and cost adjustments. As of this date, there are no stop notices filed against the monies due to Hardy & Harper, Inc.
Additional photos of the Project are provided in Attachment 2.
The Project recently received two (2) awards: the 2026 Outstanding Transportation Project from the American Society of Civil Engineers (ASCE) Orange County Branch and the 2026 Transportation Planning Award of Excellence from the American Planning Association - Orange Section (APA-CA).
ALTERNATIVES:
This item is administrative in nature, and there are no alternatives to be considered.
FISCAL REVIEW:
This Fairview Road Active Transportation and Rehabilitation project, with a total cost of $2,907,674.38, was funded by numerous funding sources, including Gas Tax Fund (201), Traffic Impact Fee Fund (214), Measure M2 Fairshare Fund (416), and Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) state grant.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project worked toward achieving the following City Council goals:
• Maintain and Enhance the City’s Facilities, Equipment and Technology
• Strengthen the Public’s Safety and Improve the Quality of Life
• Advance Environmental Sustainability and Climate Resiliency
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc., 32 Rancho Circle, Lake Forest, California 92630, for the Fairview Road Active Transportation and Rehabilitation Project, City Project No. 25-10, State Project No. CRASL-5312(106) and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.