TITLE:
title
AUTHORIZE THE USE OF A COOPERATIVE AGREEMENT WITH LONG BEACH BMW FOR THE PURCHASE OF FOUR NEW 2024 BMW R1250 RT-P POLICE MOTORCYCLES
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the purchase of four (4) new 2024 BMW R1250RT-P police motorcycles based on pricing provided through a cooperative agreement with the Los Angeles County Sheriff’s Department, PO-SH-23008318-1.
2. Authorize the City Manager to execute the necessary documents for the purchase in the amount of $129,033.94 from Long Beach BMW Motorcycles located at 2125 E. Spring Street, Long Beach, CA 90806.
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BACKGROUND:
Consistent with past practices, new and/or replacement vehicle and equipment requests are evaluated during the annual budget process along with Equipment Maintenance staff recommendations.
The current BMW police motorcycles budgeted for replacement have high mileage and usage and require a higher level of maintenance and repair costs. All of the motorcycles approved for replacement have exceeded their anticipated service lives.
ANALYSIS:
Police motorcycles are a vital component in daily Police/Public Safety operations. The purchase of these motorcycles will upgrade the City’s fleet of operable motorcycles and facilitate the response to emergency and safety concerns, thereby improving the City’s ability to serve the community and its stakeholders.
The purchase of the motorcycles will be completed through a cooperative agreement with the Los Angeles County Sheriff’s Department, PO-SH-23008318-1. The Los Angeles County Sheriff’s Department completed a competitive bid process for BMW 1250RT-P police motorcycles on April 4, 2023.
In the Los Angeles County Sheriff’s Department’s bid package, cooperative language was included that allowed the resultant contract/purchase order to be extended to other public agencies. The Los Angeles County Sheriff’s Department awarded their bid to Long Beach BMW Motorcycles (Attachment 1). Procurement of motorcycles using this cooperative agreement meets all requirements of the City’s purchasing policies.
Long Beach BMW Motorcycles offered in their pricing to the City, an option to purchase additional quantities as needed (Attachment 2). Pricing is good up to 180 days.
ALTERNATIVES:
The alternative to purchasing new BMW motorcycles is to retain the models currently in the fleet. These motorcycles are heavily used, show considerable wear and are incurring increased maintenance costs and extended down times. Staff does not recommend this alternative due to the fact that police motorcycle units are a vital component in daily Police/Public Safety operations.
FISCAL REVIEW:
The City’s adopted Fiscal Year 2023-24 Operations and Capital Improvement Budget includes the replacement of four (4) police motorcycles - Units #622, 628, 629 and 632.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
• Strengthen the Public’s Safety and Improve the Quality of Life
CONCLUSION:
Staff recommends City Council:
1. Approve the purchase of four (4) new 2024 BMW R1250RT-P police motorcycles based on pricing provided through a cooperative agreement with the Los Angeles County Sheriff’s Department, PO-SH-23008318-1.
2. Authorize the City Manager to execute the necessary documents for the purchase in the amount of $129,033.94 from Long Beach BMW Motorcycles located at 2125 E. Spring Street, Long Beach, CA 90806.