TITLE:
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REJECT ALL BIDS - WILSON, WAKEHAM, AND TEWINKLE PARKS BRIDGES REPLACEMENT PROJECT, CITY PROJECT NO. 23-12
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
recommendation
Staff recommends the City Council reject all bids for the Wilson, Wakeham, and TeWinkle Parks Bridges Replacement Project, City Project No. 23-12.
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BACKGROUND:
The Wilson, Wakeham, and TeWinkle Parks Bridges Replacement Project consisted of replacing all the wooden bridges at Wilson Park and the single wooden bridge at TeWinkle Park and Wakeham Park with new pedestrian bridges.
The existing pedestrian bridges at these parks have been in steady deterioration over time. Exposure to the natural elements has caused rotting and decay in certain areas of the bridges. Temporary repairs have been made over the years, which only endure for a short period of time.
The initial scope of this project was to replace the existing pedestrian bridges by awarding a contractor to procure, deliver, and install new bridges at Wilson, Wakeham, and TeWinkle Parks.
ANALYSIS:
On February 8, 2024, staff received twenty (20) bids for this project. The bid abstract is shown in Attachment 1. Staff has reviewed all bids and determined the lowest responsive bid from Boulder Contracting Company with a bid of $294,089. The first two bidders, 3M Construction Corporation and Harbor Coating & Restoration were deemed non-responsive.
The third lowest bidder, Boulder Contracting Company, protested the first two low bidders citing a violation of the General Provision that no person, company, or entity can submit more than one bid. In this case, both companies, 3M Construction Corporation and Harbor Coating & Restoration shared a corporate officer that was listed in both bids and had financial interest in both companies. Therefore, staff determined that 3M Construction Corporation and Harbor Coating & Restoration were non-responsive.
The lowest responsive bid submitted by Boulder Contracting for $294,089 is approximately 47% over the allotted budget of $200,000. Hence, staff recommends that the City Council reject all bids at this time and authorize staff to pursue other options including use of alternative materials and phased implementation of bridge repairs by park.
ALTERNATIVES:
The alternative is to reject staff’s recommendation and award to the lowest responsive bidder, Boulder Contracting Company. Staff has determined that this alternative is not recommended since the current budget does not support the amount required for the lowest responsive bidder.
FISCAL REVIEW:
There is no fiscal impact at this time if all bids are rejected.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item is administrative in nature.
CONCLUSION:
Staff recommends the City Council reject all bids for the Wilson, Wakeham, and TeWinkle Parks Bridges Replacement Project, City Project No. 23-12.