TITLE:
title
AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL COOPERATIVE AGREEMENT WITH WHP TRAININGTOWERS FOR THE PURCHASE OF A PRE-FABRICATED TRAINING TOWER AT FIRE STATION NO. 4
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the use of Sourcewell’s National Cooperative Agreement No. 011822-JHK with WHP Trainingtowers for the purchase and installation of a pre-fabricated training tower at Fire Station No. 4 in the amount of $2,178,190.05.
2. Authorize an additional ten percent (10%) contingency of $217,819.05 for unforeseen costs.
ENVIRONMENTAL DETERMINATION:
The proposed action is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. In addition, the proposed action is exempt under Section 15301 relating to the operation, repair, maintenance, permitting, and/or minor alteration of existing public facilities.
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BACKGROUND:
In 2022, the Governor's Office of Emergency Services (Cal OES) earmarked funding for Costa Mesa Fire and Rescue in the amount of $2,500,000. The purpose of this funding is to upgrade the existing training tower facility at Fire Station No. 4, located at 2300 Placentia Avenue, which has exceeded its useful life and is no longer compliant with current standards.
The funding has been allocated in the adopted FY 2022-23 City Capital Improvement Program (CIP) budget, including $1,100,000 from the Capital Improvements fund. The site plan and schematic of the proposed training tower are shown in Attachment 2.
The project will replace the existing training tower facility built in 1966 with a new tower structure and slab on grade pavement.
The project is divided into two phases. The first phase, which is before the City Council, include the purchase of a prefabricated tower, together with its installation inside the Fire Station No. 4 grounds. The second phase will include a separate structure with restrooms and showers, asphalt and miscellaneous pavement to be newly constructed with a concrete slab on grade improvements.
ANALYSIS:
The scope of work for this project includes the fabrication, delivery, and installation of a custom training tower at Fire Station No. 4.
The purchase and procurement of the training tower and its installation must be expedited in order to meet the spending requirements imposed by this earmark.
Based on purchasing guidelines, Section 2-167 of the Costa Mesa Municipal Code, formal bidding procedures are enacted for purchases and services amounting to $50,001 or more.
However, the purchase and installation of the training tower for Fire Station No. 4 can be expedited per Costa Mesa Municipal Code Section 2-165(6). Sourcewell meets all the requirements outlined in the City of Costa Mesa’s Purchasing Policy and all requirements set forth by the State of California regarding regional cooperative purchasing agreements. Sourcewell established an approved vendor list following a nationwide competitive bid process. This process confirms that the City still receives the lowest available pricing, and meets the competitive bid process requirements. The City has utilized Sourcewell successfully for several previous related purchases, and WHP Trainingtowers is an authorized Sourcewell contractor. The quote for the training tower and installation is included in Attachment 1.
Therefore, Public Works staff requests authorization to execute Sourcewell’s Cooperative Agreement with WHP Trainingtowers, for the purchase of one (1) prefabricated training tower, delivery, and installation.
ALTERNATIVES:
The City Council could choose not to authorize the use of Sourcewell’s National Cooperative Agreement with WHP Trainingtowers. This action is not recommended as there could be significant delays in the procurement of this training tower. In addition, funding deadlines might not be met if this Sourcewell cooperative agreement is not authorized, which may result in jeopardizing future state funding opportunities
FISCAL REVIEW:
Funding for this project is available from State Grant Fund (231) and Capital Improvements Fund (401) in Fiscal Year 2022-23 Adopted Budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goals:
• Strengthen the Public’s Safety and Improve the Quality of Life
• Maintain and Enhance the City’s Infrastructure, Facilities, Equipment and Technology
CONCLUSION:
Staff recommends the City Council:
1. Authorize the use of Sourcewell’s National Cooperative Agreement No. 011822-JHK with WHP Trainingtowers (Attachment 1) for the purchase and installation of a pre-fabricated training tower at Fire Station No. 4 in the amount of $2,178,190.05.
2. Authorize an additional ten percent (10%) contingency of $217,819.05 for unforeseen costs.