TITLE:
title
AUTHORIZE THE USE OF OMNIA PARTNERS PUBLIC SECTOR NATIONAL COOPERATIVE AGREEMENT WITH GAME TIME PLAYGROUND SOLUTIONS FOR THE PURCHASE OF PLAYGROUND EQUIPMENT FOR BRENTWOOD PARK
end
DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER (714) 327-7499
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the use of OMNIA Partners, Public Sector National Cooperative Agreement No. 2017001134 with Game Time Playground Solutions for the purchase of playground equipment for Brentwood Park in the amount of $314,399.
2. Authorize the Interim City Manager and City Clerk to execute any agreements for the purchase of the playground equipment.
end
BACKGROUND:
Brentwood Park, originally constructed in 1978 as a 1.5-acre park, was expanded to 2.6 acres after the City acquired additional space following the closing of Park Private Day School in 2007. The playground equipment currently in use was installed in 1995, making it one of the longest serving playgrounds in the City. Although the playground equipment and rubberized surface remain safe for use, the playground has become outdated and unsightly due to its age, with significant fading and deterioration of metal components and paint, resulting in increased maintenance time and costs to maintain playability.
The Park presently features a single playground structure intended for children ages 5-12, a sand volleyball court, a reservable picnic shelter, lighting and a large turf area. Brentwood Park is an integral part of the Eastside community in serving the nearby residents with recreational amenities. The proposed improvements will enhance the playground equipment, add swings, and provide seating options.
In April of 2025, staff were notified of a potential grant opportunity offered through a partnership between Game Time Playground Solutions, a playground equipment design and manufacturing company, and the California Park and Recreation Society (CPRS). The grant would fund half of the cost for qualifying equipment including the design.
Game Time provided a qualifying conceptual design based on feedback obtained directly from staff, Brentwood Park community group, as well as through the review of public comments from several Council and PACS Commission meetings held on the matter (Attachment 1). A survey provided by the community group, as well as comments from the public at regularly scheduled Council and Commission meetings, prioritized the need for separate, age-appropriate play areas for children ages 2-5 years and 5-12 years, slides and a rock-climbing wall. The survey highlighted additional facility needs such as shade, benches, pathways and picnic tables.
In order to obtain additional community feedback, a City-sponsored online opinion survey was commissioned to obtain additional input. Signs were posted at Brentwood Park to notify the community of the survey. Notices of the online survey and scheduled Commission meeting and design presentation were sent out to neighboring residents in the surrounding area. In addition, staff walked the surrounding area to serve direct notices to residents.
Staff also conducted three separate pop-up community feedback events at Brentwood Park. The events were held on June 3rd, 4th and 5th at various times to capture a diverse range of park user feedback. The events were promoted through social media and courtesy emails were emailed to the distribution list gathered from the survey responses.
The design by Game Time Playground Solutions was presented to the Parks and Community Services Commission at the June 12, 2025, meeting. The proposed design includes the amenities most requested by the community and offers a large variety of play and interactive equipment that fits within the existing footprint of the current playground area and sand volleyball courts. It also provides a significant amount of shade covering over the equipment, which is extremely desirable to keep the play equipment cool to the touch during hot, summer months. The Commission unanimously recommended approval of the design from Game Time Playground Solutions.
ANALYSIS:
The City’s adopted FY 2022-23 Capital Improvement Projects list included $250,000 for the replacement and installation of the equipment and surfacing at Brentwood Park. An additional $400,000 from the Park Development Fees Fund was added in the FY 2023-24 budget.
The total cost of the play equipment as currently proposed in the conceptual layout is $314,399 (Attachment 2). If the City is approved for the grant, it would cover up to half of the cost of certain qualifying equipment. The amount of the grant would be approximately $50,000. The installation of the playground, surfacing, shade structure, lighting and access improvements will be bid separately as a public project pursuant to Costa Mesa Municipal Code Section 2-175.
Purchase of the equipment from Game Time Playground Solutions through OMNIA Partners Public Sector contracting meets all requirements set forth in the City of Costa Mesa’s Purchasing Policy and all requirements set forth by the State of California in regard to regional cooperative purchasing agreements. OMNIA Partners established an approved vendor list following a nationwide competitive bid process. This assures that the City receives the lowest available pricing and meets the competitive bid process requirements. The City has utilized cooperative purchasing agreements successfully for several previous related purchases.
ALTERNATIVES:
The City Council could choose not to authorize the use of OMNIA Partners national cooperative agreement with Game Time. This will require staff to initiate a formal bidding process, which will take significantly more time to complete. In addition, formal bidding may not result in lower prices than the proposed OMNIA Partners pricing.
FISCAL REVIEW:
Funding for this project includes $250,000 from the Capital Improvement Fund (Fund 401) as adopted in the Fiscal Year 2022-23 budget, as well as $400,000 from the Park Development Fees Fund (Fund 208) as adopted in the Fiscal Year 2023-24 budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
• Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends the City Council:
1. Authorize the use of OMNIA Partners, Public Sector National Cooperative Agreement No. 2017001134 with Game Time Playground Solutions for the purchase of playground equipment for Brentwood Park in the amount of $314,399.
2. Authorize the Interim City Manager and City Clerk to execute any agreements for the purchase of the playground equipment.