TITLE:
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ACCEPTANCE OF THE LED LIGHTING INSTALLATION AT CITY PARKS AND ATHLETIC FACILITIES PROJECT (JACK HAMMETT SPORTS COMPLEX, TEWINKLE ATHLETIC COMPLEX, COSTA MESA TENNIS CENTER, AND BARK PARK), CITY PROJECT NO. 23-09
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Accept the work performed by R&M Electrical Contracting, Inc. (RMF Contracting, Inc.) [RMF], 1523 North Harmony Circle, Anaheim, California 92807, for the Light-Emitting Diode (LED) Lighting Installation at City Parks and Athletic Facilities Project (Jack Hammett Sports Complex, TeWinkle Athletic Complex, Costa Mesa Tennis Center, and Bark Park), City Project No. 23-09, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.
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BACKGROUND:
In 2022, State Senator David Min earmarked funding for the City of Costa Mesa in the amount of $10 million. City Council approved appropriations to upgrade the existing lighting at select parks and sports athletic facilities to LED lighting. The funding for these projects has been allocated in the adopted Fiscal Year 2023-24 Capital Improvement Program (CIP) budget.
On September 19, 2023, the City Council authorized the use of Sourcewell’s Cooperative Agreement with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit aging facilities at multiple City park and athletic field locations. The locations for the installation of these new lighting facilities include Jack Hammett Sports Complex, TeWinkle Athletic Complex, Costa Mesa Tennis Center, and Bark Park.
On January 16, 2024, the City Council awarded a construction contract in the amount of $759,700 to RMF for the LED Lighting Installation at City Parks and Athletic Facilities Project (Jack Hammett Sports Complex, TeWinkle Athletic Complex, Costa Mesa Tennis Center, and Bark Park), City Project No. 23-09.
ANALYSIS:
The contractor, RMF, completed construction improvements, performed electrical upgrades, and installed new lighting fixtures that improved lighting, illumination, and overall safety at the City’s highly used recreational facilities listed below:
• Jack Hammett Sports Complex
• TeWinkle Athletic Complex
• Costa Mesa Tennis Center
• Bark Park
The work required by the contract documents was completed on September 4, 2024 to the satisfaction of the City Engineer. The final contract cost, including quantity adjustments and change orders, amounted to $817,379.93. A report of the final costs is included as Att. 1.
A summary of the costs is as follows:
Total Contract Cost: $759,700.00
Final Quantity Adjustments: $ 57,679.93
Final Contract Cost: $817,379.93
As of this date, there are no Stop Notices filed against the monies due to RMF.
ALTERNATIVES:
This item is administrative in nature.
FISCAL REVIEW:
This project was funded through a grant from State Senator David Min (Fund 231) and from the Capital Improvement Fund (Fund 401).
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project achieved the following City Council goals:
• Strengthen the public’s safety and improve the quality of life.
• Maintain and enhance the City’s Facilities, Equipment and Technology.
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by RMF, 1523 North Harmony Circle, Anaheim, California 92807, for the LED Lighting Installation at City Parks and Athletic Facilities Project (Jack Hammett Sports Complex, TeWinkle Athletic Complex, Costa Mesa Tennis Center, and Bark Park), City Project No. 23-09, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.