TITLE:
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AWARD OF THE FAIRVIEW ROAD ACTIVE TRANSPORTATION AND REHABILITATION PROJECT, CITY PROJECT NO. 25-10, STATE PROJECT NO. CRASL-5312(106), AND FINDING OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CATEGORICAL EXEMPTION
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, p.E., CITY ENGINEER (714) 754-5335
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Make a finding of California Environmental Quality Act (CEQA) categorical exemption pursuant to CEQA Guidelines section 15301.
2. Adopt plans, specifications, and working details for the Fairview Road Active Transportation and Rehabilitation Project, City Project No. 25-10, State Project No. CRASL-5312(106).
3. Award a Public Works Agreement (PWA) for construction to Hardy & Harper, Inc., 32 Rancho Circle, Lake Forest, California 92630, in the amount of $2,860,000, and authorize a ten percent (10%) contingency in the amount of $286,000 for unforeseen costs related to this project.
4. Authorize the Interim City Manager and the City Clerk to execute the PWA for Hardy & Harper, Inc., and future amendments to the agreement within Council authorized limits.
ENVIRONMENTAL DETERMINATION:
The proposed action is exempt from the California Environmental Quality Act (CEQA). The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. In addition, the proposed action is exempt under section 15301 relating to the operation, repair, maintenance, permitting, and/or minor alteration of existing public facilities.
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BACKGROUND:
The Fairview Road Active Transportation and Rehabilitation Project (from Fair Drive to Newport Boulevard) is an Active Transportation improvement project with street pavement rehabilitation.
This stretch of Fairview Road will be newly constructed with improved Class IV cycle tracks and green conflict zones that will include high-visibility crosswalks at major intersections. These proposed striping improvements are consistent with the City’s Active Transportation Plan (ATP) in achieving bicycle connectivity and expanding the City’s continuing bicycle networks.
Included in this project will be new median landscaping, tree plantings, and conversion of two existing bus stops to concrete bus boarding islands. In addition, a new High-Intensity Activated Crosswalk (HAWK) signal will be installed near the midpoint of Fairview Road between Fair Drive and Wilson Street. The HAWK signal will allow for a new designated crossing for pedestrians and bicyclists at the bus boarding islands, as well as improved access to College Park Elementary School.
Parkway and street rehabilitation will include removal and reconstruction of damaged concrete parkways (e.g., curb and gutter, sidewalk, and curb ramps), pavement sections, milling and overlaying with new asphalt, adjustment of utility and manhole covers to grade, and implementation of traffic control.
The contractor is required to complete all the tasks necessary to perform the scope of work as outlined in the contract documents, plans, and specifications. A copy of the specifications and working details is available for review in the Office of the City Clerk.
ANALYSIS:
The City received and opened ten (10) bids for this project on May 7, 2025. Hardy & Harper, Inc., the apparent lowest bidder, submitted a bid proposal in the amount of $2,860,000. The average of the ten (10) bids received amounted to $3,188,525. The bid results are included as Attachment 1.
The license and references of Hardy & Harper have been checked, and staff has found them to be in good standing.
Hardy & Harper has successfully completed other projects in the City of Costa Mesa, such as the Fairview Road Highway Safety Improvement Project (HSIP) from Baker Street to Adams Avenue.
Upon City Council award of the PWA (Attachment 2), Hardy & Harper will furnish the necessary bonds and insurance, which will be approved as to form by Risk Management. After the award and subsequent execution of the agreement, a “Notice to Proceed” will be issued.
ALTERNATIVES:
The alternative to this Council action would be to reject all bids, re-advertise, and re-bid the construction project. Staff has determined that re-advertising and re-bidding the project will not result in lower bids and will delay the project.
FISCAL REVIEW:
Funding for the Fairview Road Active Transportation and Rehabilitation Project inclusive of the contingency in the amount of $3,146,000 is available in Fiscal Year 2025-26 budget in multiple funds, including Gas Tax Fund (201), Traffic Impact Fees Fund (214), Federal Grant Fund (230), and Measure M2 Fairshare Fund (416).
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report, prepared the PWA, and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project works toward achieving the following City Council goals:
• Maintain and Enhance the City’s Facilities, Equipment and Technology
• Strengthen the Public’s Safety and Improve the Quality of Life
CONCLUSION:
Staff recommends the City Council:
1. Make a finding of California Environmental Quality Act (CEQA) categorical exemption pursuant to CEQA Guidelines section 15301.
2. Adopt plans, specifications, and working details for the Fairview Road Active Transportation and Rehabilitation Project, City Project No. 25-10, State Project No. CRASL-5312(106).
3. Award a Public Works Agreement (PWA) for construction to Hardy & Harper, Inc., 32 Rancho Circle, Lake Forest, California 92630 in the amount of $2,860,000, and authorize a ten percent (10%) contingency in the amount of $286,000 for unforeseen costs related to this project.
4. Authorize the Interim City Manager and the City Clerk to execute the PWA for Hardy & Harper, Inc., and future amendments to the agreements within Council authorized limits.