TITLE:
title
AUTHORIZE THE USE OF A COOPERATIVE AGREEMENT WITH LONG BEACH BMW FOR THE PURCHASE OF FOUR NEW 2026 BMW R1300 RT-P POLICE MOTORCYCLES
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER (714) 327-7499
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Approve the purchase of four (4) new 2026 BMW R1300 RT-P police motorcycles based on pricing through a Goods Purchase Agreement between The City of San Bernardino and Long Beach BMW entered on June 25, 2025.
2. Authorize the City Manager to execute the necessary documents for the purchase in the amount of $164,439 from Long Beach BMW Motorcycles located at 2125 E. Spring Street, Long Beach, CA 90806.
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BACKGROUND:
Consistent with past practices, new and/or replacement vehicle and equipment requests are evaluated during the annual budget process along with recommendations from the Equipment Maintenance staff.
The current BMW police motorcycles budgeted for replacement have high mileage and usage and require a higher level of maintenance and repair costs. All four (4) motorcycles (unit # 624, 626, 631 and 632) approved for replacement have exceeded their anticipated service lives.
ANALYSIS:
Police motorcycles are a vital component in daily Police/Public Safety operations. The purchase of these motorcycles will upgrade the City’s fleet of operable motorcycles and facilitate the response to emergency and safety concerns, thereby improving the City’s ability to serve the community and its stakeholders.
The purchase of the motorcycles will be completed through a cooperative agreement with the City of San Bernardino, RFQ F-25-4043. The City of San Bernardino completed a competitive bid process for BMW 1300 RT-P police motorcycles. In the City of San Bernardino’s bid package, cooperative language was included that allowed the resultant agreement to be extended to other public agencies. The City of Costa Mesa requested and received permission from the City of San Bernardino to utilize that agreement. The City of San Bernardino awarded its bid to Long Beach BMW Motorcycles (Attachment 1). Procurement of motorcycles using this cooperative agreement meets all requirements of the City’s purchasing policies.
Long Beach BMW Motorcycles offered in their pricing to the City, an option to purchase additional quantities as needed (Attachment 2). Pricing is good until June 30, 2026.
ALTERNATIVES:
One alternative is to not use the Cooperative Agreement and go through a procurement process. However, staff does not believe this will result in lower prices for the motorcycles. Another alternative to purchasing new BMW motorcycles is to retain the models currently in the fleet. These motorcycles are heavily used, show considerable wear and are seeing increased maintenance costs and extended down times. Staff does not recommend this alternative due to the fact that police motorcycle units are a vital component in daily Police/Public Safety operations.
FISCAL REVIEW:
The replacement costs for four (4) police motorcycles is included in the City’s Fiscal Year 2025-26 Adopted Budget in the Equipment Replacement Fund (Fund 601).
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This supports the following City Council Goal:
• Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends City Council:
1. Approve the purchase of four (4) new 2026 BMW R1300 RT-P police motorcycles based on pricing through a Goods Purchase Agreement between the City of San Bernardino and Long Beach BMW entered on June 25, 2025.
2. Authorize the City Manager to execute the necessary documents for the purchase in the amount of $164,439 from Long Beach BMW Motorcycles located at 2125 E. Spring Street, Long Beach, CA 90806.