TITLE:
title
SUBRECIPIENT AGREEMENT FOR THE 2023 URBAN AREA SECURITY INITIATIVE GRANT
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DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: DELCIE HYNES, EMERGENCY SERVICES MANAGER
CONTACT INFORMATION: DELCIE HYNES 714-754-5189
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Authorize the City Manager, or designee, to execute the Sub-Recipient Agreement with the City of Santa Ana for the FY 2023 Urban Areas Security Initiative (UASI) Grant Program.
2. Adopt Resolution No. 2024- XX which authorizes the application for, and acceptance of, funds under the Homeland Security Grant Program (HSGP) and the Urban Area Security Initiative (UASI) for the Fiscal Years 2023, 2024, and 2025 and authorizes the City Manager, Finance Director, Emergency Services Manager, or designee, to take all action necessary to obtain the funding within the permitted guidelines of the HSGP.
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BACKGROUND:
In 2005, the cities of Anaheim and Santa Ana were selected as administrators of the Urban Area Security Initiative (UASI) Grant for the Anaheim/Santa Ana Urban Area jurisdiction. Each year, Anaheim and Santa Ana alternates as the lead agency responsible for the program cycle. Santa Ana, through the Santa Ana Police Department, is the lead agency for the FY 2023 UASI Grant. The City of Costa Mesa is within the Anaheim/Santa Ana Urban Area jurisdiction. As part of this Urban Area, the City of Costa Mesa is eligible to receive equipment or services purchased with grant funds or to receive reimbursement for purchases of authorized equipment, services, joint training exercises, and expenses related to overtime for training evolutions, upon prior written approval from Santa Ana.
The UASI Grant is a reimbursement grant, meaning cities must expend their own funds for eligible expenditures and then apply for reimbursement. In an effort to ensure each city does not expend funds for equipment, services, or training costs that are not allowable under the UASI Grant, each city is required to obtain prior written approval from the Emergency Management Bureau of the Santa Ana Police Department for expenditures it plans to submit for reimbursement.
The FY23 UASI grant performance period for the Anaheim/Santa Ana Urban Area is September 1, 2023 to May 31, 2026. The City of Costa Mesa is considered a sub-recipient and must establish eligibility to receive funds by submitting an eligibility package that includes a signed FY23 UASI Sub-Recipient Agreement.
ANALYSIS:
If the City Council authorizes the City Manager, or designee, to enter into the Sub-Recipient Agreement, the City would be eligible to receive reimbursement in the event the City incurs eligible expenses during the grant period (August 14, 2024 to March 31, 2025).
The Police Department staff, with assistance from the Finance Department, will continue to track City expenditures associated with the grant parameters. If approved, the Police Department would process reimbursement requests with UASI grant staff on behalf of the City.
ALTERNATIVES:
The City Council could reject City participation in the UASI Grant Program. This approach would cause eligible expenses to be paid from the City’s budget with no potential for reimbursement from the UASI Grant funds. The City Council could reject the resolution authorizing City Manager or designee to apply for and accept UASI and HSGP funding for FY 2023, 2024, and 2025. This approach would require Council to approve application for, and acceptance of, these grant funds yearly.
FISCAL REVIEW:
There is no fiscal impact associated with the actions of this staff report. Expenses incurred during the UASI grant period would be eligible for reimbursement.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and the agreement between the City of Santa Ana and the City of Costa Mesa and has approved them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
Participating in the UASI grant reimbursement programs supports City Council Goal 3 - Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends the City Council:
1. Staff recommends City Council authorize the City Manager, or designee, to execute the attached Sub-Recipient Agreement with the City of Santa Ana for the FY 2023 Urban Areas Security Initiative (UASI) Grant Program.
2. Staff recommends City Council adopt Resolution No. 2024- XX which authorizes the application for and acceptance of funds under the Homeland Security Grant Program (HSGP) and the Urban Area Security Initiative (UASI) for the Fiscal Years 2023, 2024, and 2025 and authorizes the City Manager, Finance Director, Emergency Services Manager, or designee, to take all action necessary to obtain the funding within the permitted guidelines of the HSGP.