CITY OF COSTA MESA - File #: 26-429

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ACCEPTANCE OF THE NORMA HERTZOG COMMUNITY CENTER ROOF REPLACEMENT PROJECT, CITY PROJECT NO. 25-05

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DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES DIVISION

PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR

CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029

RECOMMENDATION:

recommendation

Staff recommends the City Council:

1. Accept the work performed by C.I. Services, Inc. for the Norma Hertzog Community Center Roof Replacement Project, City Project No. 25-05, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

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BACKGROUND:

On September 16, 2025, City Council awarded a construction contract for $745,276 to C.I. Services, Inc. for the Norma Hertzog Community Center Roof Replacement Project, City Project 25-05.

The scope of work for this project consisted of removing the existing metal roofing panels, metal wall panels, metal gutters, and flat roofing; prepping the underlying roof; and replacing it with all new metal roofing and wall panels, metal capping and flashing, and flat bituminous roofing. All metal replaced is of the same color to provide a cleaner and more consistent aesthetic appeal. The contractor has also provided all necessary warranty documentation.

ANALYSIS:

The contractor, C.I. Services, completed the roof tear off, preparation, installation, and final cleaning in an efficient and timely manner. No change orders were issued.

The work required by the project was completed on June 25, 2026, to the satisfaction of the Deputy Public Works Director and the City Engineer, with a final contract cost of $703,276. The final Public Works inspection and Building Department inspection passed with no issues. A report of the final costs is included as Attachment 1.

A summary of the costs is as follows:

Original Contract Amount: $745,276.00

Final Quantity Adjustments: $(42,000.00)

Final Contract Cost: $703,276.00

As of this date, there are no Stop Notices filed against the monies due to C.I. Services, Inc. Therefore, staff recommends that the City Council accept this project as complete and authorize the City Clerk to file the Notice of Completion.

BEFORE

AFTER

ALTERNATIVES:

This item is administrative in nature and there are no alternatives to be considered.

FISCAL REVIEW:

The amount of $703,276 from Purchase Order No. 19182 was expended for the completion of this project in the Capital Improvement Fund (Fund 401).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This completed project supports the following City Council Goal:

• Maintain and enhance the City’s facilities, equipment and technology.

CONCLUSION:

Staff recommends the City Council:

1. Accept the work performed by C.I. Services, Inc. for the Norma Hertzog Community Center Roof Replacement Project, City Project No. 25-05, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

Legislation Details