TITLE:
title
ACCEPTANCE OF THE CITY HALL ELEVATORS MODERNIZATION, CITY PROJECT NO. 20-03
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DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5335
RECOMMENDATION:
recommendation
Staff recommends the City Council:
1. Accept the work performed by GMS Elevator Services, Inc., 401 Borrego Court, San Dimas, CA 91773, for the City Hall Elevators Modernization, City Project No. 20-03, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7) months after the filing date and release the Faithful Performance Bond at the conclusion of the one-year warranty period. Retention monies have been released pursuant to Public Contract Code 7107(c).
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BACKGROUND:
On July 21, 2020, a construction contract in the amount of $662,000 was awarded to GMS Elevator Services, Inc. for the City Hall Elevators Modernization Project.
The elevators were originally built and installed in the late 1960s with upgrades to the control microprocessor systems completed in 1995. The gear boxes were no longer manufactured or supported, which made the purchase of maintenance parts difficult.
The project scope of work included new motor drive units, electrical controllers, hoist way systems, communications controllers, safeties, roller guides, cab doors, door operators, interior control panels, indicators, and wiring. The project also included aesthetic upgrades to the cab interior walls, ceiling, floor, push buttons, lights, and panels.
The construction is now complete and is ready to be accepted by the City Council.
ANALYSIS:
The work required by the contract documents was completed to the satisfaction of the City Engineer. The final contract cost amounted to $594,000. A report of the final costs is included as Attachment 1.
A summary of the costs is as follows:
Initial Contract Cost: $ 662,000
Final Payment Adjustments: ($ 68,000)
Final Contract Cost: $ 594,000
The final contract price reflects a 10.3% decrease to the original contract as a result of final payment and quantity adjustments.
As of this date, there are no Stop Notices filed against the monies due to GMS Elevator Services, Inc.
Therefore, staff recommends that the City Council accepts this project as complete, and authorize the City Clerk to file the Notice of Completion.
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ALTERNATIVES:
This item is administrative in nature.
FISCAL REVIEW:
The funds for the project were appropriated in the Capital Improvement Fund (401). The remaining project balance of $68,000 will be returned to fund balance in the Capital Improvement Fund after the purchase order is closed.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project worked toward achieving the City Council goal:
• Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by GMS Elevator Services, Inc., 401 Borrego Court, San Dimas, CA 91773, for the City Hall Elevators Modernization, City Project No. 20-03, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7) months after the filing date and release the Faithful Performance Bond at the conclusion of the one-year warranty period. Retention monies have been released pursuant to Public Contract Code 7107(c).